TAFE NSW: Codes and Standards of Construction in Australia Assignment

This assignment addresses the codes and standards of construction in Australia, focusing on compliance with organizational policies and procedures. It examines the importance of various documents, including plans and specifications, structural engineer reports, manufacturer guidelines, WHS legislation, Australian Standards, and BASIX, detailing their respective roles and reasons for compliance. The assignment also includes the preparation of an email to a certifier regarding documentation for a trapezoidal roof system, demonstrating appropriate written communication. Furthermore, it outlines two verbal questions to ask the certifier to confirm compliance requirements and suggests methods for sharing this information with staff for correct installation, such as emails, meetings, and internal memos. The solution references relevant sources, providing a comprehensive overview of the subject matter.

CODES AND STANDARDS OF CONSTRUCTION IN AUSTRALIA 1
CODES AND STANDARD OF CONSTRUCTION IN AUSTRALIA
By Name
Course
Instructor
Institution
Location
Date

CODES AND STANDARDS OF CONSTRUCTION IN AUSTRALIA 2
1.1 To comply with organizational policies and procedures you are required to submit all relevant
documents for construction submissions. Explain why each document is needed about the reason
shown.
Document Type Compliance Reason
Plans and Specifications
When there is compliance with plans and
specifications for building and construction
projects, there will be clear definitions of
manufacturers and material products, as this
will help the constructors to know of what
ratios to be used and hence there will be
proper utilization of resources (Milton, 2012).
Compliance with the plans and specifications
in the building and construction industry is
vital since there will be easy identification of
the installation requirements and also the
delivery and testing can be easily identified
(Priyadarsini Rajagopalan, 2018).
Compliance with the plans and specifications
are important since there will be a clear
provision on the performance and
determination in the project construction.
With this, there will be timely completion of
the construction projects (Standards
Association of Australia, 2012).
When a construction company complies with
the plans and specifications in the building
and construction industry, there will be a
surety that the standards and quality
required will be applied (Alan Blanc, 2013).
A construction company that complies with
the specifications for the company will
minimize the risks that are associated with
project design and construction since there
will be the provision of support whenever the
company is faced with legal matters (Anon.,
2018).
A construction company that complies with the
plans and specifications will always save time

CODES AND STANDARDS OF CONSTRUCTION IN AUSTRALIA 3
Document Type Compliance Reason
while carrying out its project activities since there
will be clear and concise solutions on most of the
onsite questions.
A construction company that complies with the
plans and specifications is in a better position
especially when there is a variation on the value
engineering since the audit trail can be used to
identify the said variation.
Structural engineer reports – inclusive of all
design principles, inclusive structural actions
and performance
They act as professional witnesses in legal
matters or court (Australia, 2010).
It provides a proper understanding of the
structural situation of the construction or a
building especially when insurance
companies deny offering compensation in
event of a disaster that the owner has got
little or no understanding (McNevin, 2014).
Acts as information or opinion back-up in matters
concerning a structure. This helps whenever a
company needs to refer when not sure of what to
do when constructing. It indicates what should
be done where on a building and how to do it.
Helps stakeholders make proper decisions in
planning applications. This acts as a guide or
gives instruction especially on how to plan
before commencement of construction
(Peter Walker, 2016).
Helps one in decision making on matters
regarding buying or selling a building or any
residential structure.
Gives an appropriate guide on how the
renovation is it minor or major should be
done. The report helps the stakeholders
identify the quality of the material to be used
in renovation (Ltd, 2019).

CODES AND STANDARDS OF CONSTRUCTION IN AUSTRALIA 4
Document Type Compliance Reason
Manufacturers guidelines
– Certificate of Conformity
Manufacturer's guidelines help in the
improvement of process-level conformance
of product (Exhibitions, 2011).
Helps in the making of a record system that is
compliant with laid down rules. This is done
through routine checks of equipment and
buildings and recording them down. It,
therefore, shows the condition of a building at a
particular time and the maintenance that needs
to be done.
Used as a process improvement catalyst
Helps in the management of Government
regulations.
Helps in ensuring quality supply chains.
Manufacturers' guidelines help in risk
management formation through the
technical ideas and advice in regards to
appropriate protective measures to be put in
place (Charles P. Ries, 2013).
It acts as a guide to the consumers on how to
assemble and use a particular product to
minimize risk.
A certificate of conformity assures the buyer that
a particular product meets the appropriate
standard and specification.
It also ensures that a product has been tested
and passed through the safety and technical
requirement.
It shows that a product is safe. This is attained
through information regarding the proper use of
equipment thus reducing faults and risks.

CODES AND STANDARDS OF CONSTRUCTION IN AUSTRALIA 5
Document Type Compliance Reason
WHS Legislation Shows good business practice and minimizes
legal issues. This is done through the
maintenance of a secure working place to
employees because of the penalties that are in
place that all are afraid of going against.
Ensures a good company reputation. This comes
about due to positive publicity brought about
through safety and healthy control measures by
respective stakeholders.
Minimizes cost associated with health and safety
hazards that can be prevented.
Helps in higher maintenance of employees.
This is done through proper investment in
employee training in health and safety issues
thus the need to retain the employees
(Branko Kolarevic, 2012).
The better public view of a company through
healthy workers who are motivated to work and
talk positively regarding company matters.
Australian Standards It is important to comply with the Australian
standards since it provides the appropriate
standard of materials and construction methods.
When a company does not comply with the
Australian standards, there will be no provision
for proper construction materials and methods
Compliance with the Australian standards will
guides the administration both local and national
government on the standards ant the position in

CODES AND STANDARDS OF CONSTRUCTION IN AUSTRALIA 6
Document Type Compliance Reason
construction guidelines.
It is important to comply with the Australian
standard since it shows respect as a company and
improves the corporate image of the company
and for that reason will help the company to be
safe from any prosecution that may arise as it
acts as a defense in court proceedings.
In case a company or industry may need the
government funding's, and it does not comply
with the codes and standards of the Australian,
the Australian government will not provide any
funding's since the compliance will the Australian
standards is a major factor that will be
considered before the government provides for
such funds as its compliance will company Assists
when in need of government funding.
BASIX Compliance with the basics is important since It
minimizes flexibility in building and construction
materials and selection of windows.
Since the basic majorly deals with proper
utilization of water and energy, its compliance by
the company will help increase the thermal
performance in a more cost-friendly way.
A building and construction company that
complies with the basix has its energy
consumption in the residential buildings be
regulated efficiently.
Compliance of basix will help the company to
minimize the consumption of water in homes as
this is its major reason for compliance.
Compliance with basix helps in reducing
utility costs in residential buildings since its
compliance will ensure that there will be
adequate usage of resources like water and
energy (Surveyors, 2014).
A company that complies with the basix will have

CODES AND STANDARDS OF CONSTRUCTION IN AUSTRALIA 7
Document Type Compliance Reason
its projects activities geared towards proper
conservation of the environment because of the
adequate usage of water and even energy.

CODES AND STANDARDS OF CONSTRUCTION IN AUSTRALIA 8
1.2 You are required to prepare an email to submit to the Certifier - MYBUILDER Certifiers, Bill Build -
answering correspondence received today concerning all the documentation required for the
compliance submission of the Trapezoidal Roof System (refer Workbook 2 Q1.2).
You must ensure the language is appropriate to the email respondent. This activity is a written / non-
verbal communication email that allows you to introduce yourself and notes the documents required to
be supplied (Note: You do not need to provide these documents, just note that they are required.) You
should prepare the email and submit for marking.
To: mybuild@the australian.com.au
TO
MYBUILD CERTIFIERS,
P.O BOX 2345100-312,
AUSTRALIA.
FROM
ADMINISTRATIVE ASSISTANT C/O,
XYZ COMPANY,
P.O BOX 5678400-563,
AUSTRALIA.
RE: DOCUMENTATION REQUIRED
Dear Sir/Madam,
This is in response to the earlier conversation through the email sent to our company in
regards to the documentation requirements in compliance with the building and
construction of the trapezoidal roof system (Kamardeen, 2013).
I am an administrative assistant writing on behalf of the company on matters regarding the
required documentation for the construction which we were to present to you for certification.
I would like to bring to your attention that most of the documentation that we were supposed
to present to your company for certification is already with us and will be bringing to you for

CODES AND STANDARDS OF CONSTRUCTION IN AUSTRALIA 9
verification In due time.
The documentations with us include the following:
 The plans and documentation document.
 The basix
 The appropriate Australian standards.
 The manufactures guidelines that deal with the conformity of the guidelines.
 Workplace health and safety regulations.
 The roof truss certification (Michael Murray, 2013).
 Plumbing and drainage certificate.
 Structural engineering report.
 The survey report.
All the above documents are ready and we promise to bring them over to you for verification as
soon as possible. We will appreciate if you will be able to respond to this email as soon as
possible.
It is our greatest pleasure working with your company and for the sound advice, we receive
from you. Thanking you in advance.
The Administrative Assistant.
XYZ company.

CODES AND STANDARDS OF CONSTRUCTION IN AUSTRALIA 10

CODES AND STANDARDS OF CONSTRUCTION IN AUSTRALIA 11
1.3 List two questions that you would ask verbally to the Certifier (refer Q1.2) that would confirm
requirements for compliance and how would you share this information to staff for correct installation?
The two appropriate questions to the certifier may include;
Are all the documentation complete and inorder?
Are we now qualified to start the building and construction project, and when can we start?
The appropriate ways to share information with the staff for installation includes;
Sending the emails to all the employees that deals deal with installation informing them
on how the certifier has responded to the verbally asked questions. This can be done by
sending a bulk email to all the staff members at once and encourage the workers to
respond immediately in case there is a need for agent actions to be taken (Council,
2017).
Having open meetings with the concerned workers. This is important since it gives immediate
feedback from the workers and also helps workers to directly dialogue with their bosses, by
this, the management will be able to read the facial expression. From both direct dialogue and
facial expression, the management will be able to tell whether whatever they require from the
team is workable.
Internal memos and notices can also be shared through noticeboards among the workers
informing them of the crucial information from the certifier.
Making phone calls is very important in passing the information to the workers since there will
be immediate response and also assured that the information has been passed.
Having meetings with respective heads of departments can also be an appropriate way of
passing information since the heads will pass down the information to their juniors and ensure
that whatever is required of them is achieved
A one on one communication approach can also be applied in passing information to
the workers.this is done by calling a person involved aside and explain to him or her
whatever the information showing seriousness on the task to be achieved. This is
important since the person passing the information will get immediate feedback and at
the same time the person receiving the information will be able to see the seriousness
and the urgency of the information passed and will act on it immediately (University,
2018).
The use of simple and precise words while communicating is a very important way of passing
information. Various people have got different ways of understanding information but the
simple world will ensure that the staff members take full grasp of information and will,

CODES AND STANDARDS OF CONSTRUCTION IN AUSTRALIA 12
therefore, avoid misinterpretation of what is being communicated. You should also be able to
properly articulate your words so that the response can be effective.

CODES AND STANDARDS OF CONSTRUCTION IN AUSTRALIA 13
REFERENCES
Alan Blanc, M. M. R. P., 2013. Architecture and Construction in Steel. texas: Taylor & Francis.
Anon., 2018. Fundamental Building Materials. Mexico: Universal-Publishers.
Australia, N. L., 2010. Australian national bibliography: 1961-1971. Sydney: National Library of Australia.
Branko Kolarevic, A. M., 2012. Performative Architecture. Sydney: Routledge.
Charles P. Ries, J. J. O. W., 2013. Improving the Energy Performance of Buildings: Learning from the
European Union and Australia. texas: Rand Corporation.
Council, I. C., 2017. International Fuel Gas Code Turbo Tabs 2018. Chicago: International Code Council.
Exhibitions, Q. P. &., 2011. Southeast Asia Building. Sydney: QAF Publications & Exhibitions.
Kamardeen, I., 2013. OHS Electronic Management Systems for Construction. Chicago: Routledge.
Ltd, B. D. E., 2019. International Best Practices in Universal Design: A Global Review. Chicago: Betty Dion
Enterprises Ltd.
McNevin, G., 2014. Building and Construction. Chicago: Career FAQs.
Michael Murray, A. D., 2013. Corporate Social Responsibility in the Construction Industry. Sydney:
Routledge.
Milton, H. J., 2012. ABCD, Australian Building, and Construction Definitions: A Collection of Terms and
Definitions Extracted from Australian Standards and the Building Code of Australia. Mexico: Standards
Australia, 1992.
Peter Walker, S. A. o. A., 2016. The Australian Earth Building Handbook. Mexico: Standards Australia
International.
Priyadarsini Rajagopalan, M. M. A. T. M., 2018. Energy Performance in the Australian Built Environment.
Sydney: Springer.
Standards Association of Australia, S. A. I., 2012. Handbook of Building Construction Tolerances: Extracts
from Building Products and Structures Standards. manchester: Standards Australia (Standards
Association of Australia.
Surveyors, A. I. o. Q., 2014. The Building Economist, Volumes 10-11. Mexico: Australian Institute of
Quantity Surveyors., 1971.
University, P. S., 2018. Building Technology Project Summaries, 1977-1978, Volume 13. texas:
Department of Commerce, National Bureau of Standards.

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