COIT12208: Individual Case Study on Project Management, Australia

This case study analyzes a project management scenario at Workhouse Australia. The assignment addresses several key areas including developing a project schedule, resolving resource allocation issues, comparing different project plans, and identifying project risks. The student, acting as the project manager, provides memos and explanations related to the project's planning phase, resource choices, and the impact of changes on project duration and cost. The solution includes comparisons of different project versions using MPP files, detailed explanations of resource levelling, and the incorporation of activities into a Work Breakdown Structure (WBS). Furthermore, the assignment explores revising the project plan based on sprints and their impact on project duration and cost. The student also considers project risks and suggests ways to mitigate them. Finally, the assignment concludes with a bibliography of relevant project management literature.

Running head: PROJECT MANAGEMENT
Workhouse Australia Case Description
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
Part A: Developing the Schedule...............................................................................................2
Part A question 1....................................................................................................................2
Part A question 2....................................................................................................................2
a) Explanation about resolving resource allocation...........................................................2
b) Comparison....................................................................................................................2
c) Difference between the mpp files..................................................................................2
d) Problems in Ms project after levelling of resources......................................................3
Part A question 3....................................................................................................................3
Part A question 4....................................................................................................................4
a) Explanation for the resource choice...............................................................................4
b) Comparison....................................................................................................................4
c) Explanation....................................................................................................................4
Part A question 5....................................................................................................................5
a) Project risks....................................................................................................................5
b) Incorporating activities in WBS....................................................................................5
Part B: Revising the Plan...........................................................................................................5
Part B question 1....................................................................................................................5
Part B question 2....................................................................................................................6
Bibliography...........................................................................................................................8

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PROJECT MANAGEMENT
Part A: Developing the Schedule
Part A question 1
Part A question 2
a) Explanation about resolving resource allocation
Over allocation problem is present in the project and it can be resolved by resource
levelling. It is identified that while resources of the project are levelled, the activities that are
associated with this project are not disjointed and therefore adjustment is not reflected on the
separate assignment on the tasks. It is analysed that for levelling the project resources, the
duration of the project is increases but the cost that is associated with this project are remains
the same.
b) Comparison
WHA_PartAQ1.mpp WHA_PartAQ2.mpp
Total duration Total cost Total duration Total cost
177 days $657,120.00 301days $657,120.00
c) Difference between the mpp files
It is found that in Part AQ1mpp, the time that is generally needed for completing the
project is around 177 days whereas in PartAQ2, it is reflected that the time that is generally
required for completing the project is around 301days. The change in the duration of the
project is generally because of levelling the resources of the project that are generally
overallocated.

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PROJECT MANAGEMENT
d) Problems in Ms project after levelling of resources
It is found that after levelling the resources of the project, there is no change in the
sequence of the tasks however the duration of the project generally changes after the
resources of the project are levelled.
Part A question 3
Memo
To: Harold Steptoe
From: << Student name >>, Project Manager
Date: 13-09-18
Sub: Providing details about the planning stage completion.
Message
The planning phase of the project is properly deliberate and it is identified that the
whole project will be completed successfully within the time-period of 301 days by
presumptuous that the whole project will usually started on 1st October 2018. It is
found that the project will be completed by 23rd December 2019. It is found that the
duration of the project generally enhances due to levelling of project resources which
are mainly related with the project. The duration of the project can be reduced by
hiring a more number of people so that the project activities can be accomplished
successfully within a small period of time. In addition to this, the projected cost for
each of the resource of the project is provided in the below table:
Resource Name Cost
Craft Artisan (CA) $ 95.00/hr
Business Analyst (BA) $ 120.00/hr
Knowledge Analysis (KA) $ 110.00/hr
Software engineers (SE) $ 110.00/hr

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Network engineers (NE) $ 110.00/hr
Mechanical Engineer (ME) $ 100.00/hr
Workshop Assistant (WA) $ 50.00/hr
Accommodation $ 100.00
Flight $ 200.00
The project schedule is provided below:
Part A question 4
a) Explanation for the resource choice
It is found that software engineer must be added for reducing the duration of the
project.
b) Comparison
WHA_PartAQ3.mpp WHA_PartAQ4.mpp
Total duration Total cost Total duration Total cost
286.5 days $657,120.00 301 days $657,120.00
c) Explanation
It is found that we have shortened “system population” of both purchase order and
human resource in order to decrease the time period of the project. It is found that the entire
time period of the project reduced to 286.5 days after levelling the overallocated resources.
The differences in both PartAQ3 and PartAQ4 due to overcoming the project resources.

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Part A question 5
a) Project risks
Quality issues Impact Probability Degree
Improper analysis
of project quality
Due to improper
analysis of project,
the quality of the
project gets affected.
High High
Inappropriate
platform
configuration
Due to improper
configuration of the
project, the project
quality can get
affected
High High
b) Incorporating activities in WBS
WBS number Task Name Duration Resource
5.2.2 After platform
configuration testing
needs to be dine for
ensuring that
configuration is done
properly
2 days Software engineer
Part A question 6
The tasks that are left out of the project will generally help in making the project
include:
 Training of team members and

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PROJECT MANAGEMENT
 Project Review
Part B: Revising the Plan
Part B question 1
Part B question 2
Change Impact on Project duration Explanation
Sprint 1 Longer Sprint 1 started at the
same time as the as
the Leichardt
Workshop
Sprint 2 Longer Sprint 2 finish at the
same time when the
completion of testing
of the HRM
Sprint 3 Shorter It started at once
Hardware contracts
are awarded.
Sprint 4 Shorter It started after the
testing phase gets
completed.
Change Impact on Project Cost Explanation
Sprint 1 Greater This is because of adding new resources

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KE, WA.
Sprint 2 Greater This is due to adding new resources WA,
CA and BA.
Sprint 3 Greater This is due to adding new resources like
KE and WA
Sprint 4 Lesser This is due to reduction in the duration in
completing the activity from 3 weeks to
2 weeks.

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PROJECT MANAGEMENT
Bibliography
Joslin, R. and Müller, R., 2015. Relationships between a project management methodology
and project success in different project governance contexts. International Journal of Project
Management, 33(6), pp.1377-1392.
Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to
measuring and monitoring project performance. John Wiley & Sons.
Mir, F.A. and Pinnington, A.H., 2014. Exploring the value of project management: linking
project management performance and project success. International journal of project
management, 32(2), pp.202-217.
Sánchez, M.A., 2015. Integrating sustainability issues into project management. Journal of
Cleaner Production, 96, pp.319-330.
Svejvig, P. and Andersen, P., 2015. Rethinking project management: A structured literature
review with a critical look at the brave new world. International Journal of Project
Management, 33(2), pp.278-290.
Todorović, M.L., Petrović, D.Č., Mihić, M.M., Obradović, V.L. and Bushuyev, S.D., 2015.
Project success analysis framework: A knowledge-based approach in project
management. International Journal of Project Management, 33(4), pp.772-783.