COIT13232 - EHR System Development Project Plan for API, Australia

This project plan outlines the development of an Electronic Health Record (EHR) system for Australian Pharmaceutical Industries, addressing the inadequacies of their existing system in accurately billing data. The project aims to design, develop, code, and host a new EHR system with enhanced charge capture functionalities, compliance with healthcare mandates, and integration with existing applications via HL7 interface, supported by 24/7 assistance. The plan includes a project management overview, detailing the scope, objectives, constraints, statement of work, team member responsibilities, work breakdown structure, and project schedule. Risk assessment and quality plans are also addressed to ensure timely and high-quality project delivery. The proposed system intends to improve patient care, administrative effectiveness, and reduce healthcare costs by standardizing payment and health-related operations within the organization.

Running head: PROJECT PROPOSAL AND PLAN
Project Proposal and Plan: Development of Electronic Health Record in Australian
Pharmaceutical Industries
Name of the Student:
Name of the University:

1PROJECT PROPOSAL AND PLAN
Executive Summary
The report is based on development of Electronic Health Record in Australian
Pharmaceutical Industries. The existing EHR system of Australian Pharmaceutical Industries
fails to deliver of accurately billing data for proper claim submittal. Therefore, a new system
with new features are developed for the company. The scope of this project study is to design,
develop, code, and host the electronic health record system for Australian Pharmaceutical
Industries. The healthcare solutions should be complaint and it is up-to-date with enhance of
processes which lead to quality patient care. The solution will integrate with the existing
applications by utilization of HL7 interface and there is also solution which is packaged with
7days/24hours/365days support.

2PROJECT PROPOSAL AND PLAN
Table of Contents
1.0 Introduction to project..........................................................................................................3
2.0 Description of proposed project...........................................................................................3
2.1 Problems and solutions of EHR system in Australian Pharmaceutical Industries...........4
2.2 Recommended option impact...........................................................................................4
2.3 Implementation plan.........................................................................................................5
2.4 Future scope of proposed system.....................................................................................5
3.0 Project management overview.............................................................................................6
3.1 Scope of project................................................................................................................6
3.2 Objectives and constraints................................................................................................7
3.3 Statement of work............................................................................................................8
3.4 Project team members and responsibilities matrix...........................................................9
3.5 Work breakdown structure.............................................................................................11
3.6 Project schedule.............................................................................................................13
4.0 Risk assessment and plan...................................................................................................16
5.0 Quality plan........................................................................................................................18
6.0 Summary............................................................................................................................19
Bibliography.............................................................................................................................21

3PROJECT PROPOSAL AND PLAN
1.0 Introduction to project
The project plan is based on development of Electronic Health Record in Australian
Pharmaceutical Industries. The Electronic Health Record (EHR) is an electronic record of the
patient health evidence which is being produced by happenstances into daily care delivering
setting. The information system is being generated of patient data such as demographics of
patients, development notes, medications, historical medical history as well as workshop
data. The system is automated and streamlined of clinician workflows and has capability to
create of comprehensive record of the medical patient meeting and supported of healthcare
activities. The government, industry and medical centres are used of EHR to view as well as
manage into one place. It is simplified that this system is known as clinical information
systems.
The plan is analyzed from project management perspective where a plan is prepared
to determine the start in addition end date to the plan work with scope of project, objectives,
constraints and statement of work. There is also determination of project team members as
well as responsibilities of stakeholders those are involved into the project work. Work
breakdown structure and project schedule is analyzed to determine the required time for
completion of this work plan. Risks are also analyzed so that further prevention are to be
taken to mitigate any delays into the project work. Quality plan is also prepared to check for
quality of the proposed system into the company.
2.0 Description of proposed project
Australian Pharmaceutical Industries seeks to remove of its existing record heath
record system from use and implement a new solution which maintain of diverse features into
it. The benefits of the proposed system is enhanced of patient access to care and greater

4PROJECT PROPOSAL AND PLAN
surgical volume. The scope of this system is implementation of user friendly electronic health
record which is being hosted by means of system service provider.
2.1 Problems and solutions of EHR system in Australian Pharmaceutical
Industries
The existing EHR system of Australian Pharmaceutical Industries fails to deliver of
accurately billing data for proper claim submittal. The proposed healthcare record system is
anticipated of solutions to providing of enhanced charge capture functionalities. The system
is not failing to meet with mandates acted by Department of Health and Human Services. The
proposed solution is certified to electronic health record technology. There is also
maintenance of functionality to collect as well as analyse of meaningful use. The system is
not interfaced with new billing systems and get of new system to find new way towards
interface. The project plan is aligned with mission as well as goals of practice to standardize
payment and health related operations. The healthcare solutions should be complaint and it is
up-to-date with enhance of processes which lead to quality patient care. The solution will
integrate with the existing applications by utilization of HL7 interface and there is also
solution which is packaged with 7days/24hours/365days support. There are also updates as
well as enhancements which is provided of no such addition cost to the business practices.
2.2 Recommended option impact
The proposed solution has some impacts on following areas such as:
Impact on existing clinical environment: Impact on the clinical workflow is being
insignificant then there is required for minimal training as well as education for preparation
of staffs.
Impact on existing financial environment: The financial impact is moderate because
of continual licensing as well as cost of maintenance is being associated with purchase of the

5PROJECT PROPOSAL AND PLAN
solutions. The financial constraints are being hinder the business practices which is needed
for acquire of new solutions. It is such a decision to avoid of any loan procurement.
Impact on existing administrative environment: The solution is being anticipated for
reduction of errors into clinical documents, maximization of revenue capture and also
enhance of administration reporting for entire practices. The proposed process will affect
daily duties for the staffs.
Impact on IT: There are support of services which is required to provide of 7/24/365
support to the patients. Downtime support structure is developed to meet with end user’s
requirements, and secondary support is failed to the super uses established at time of the
implementation processes.
2.3 Implementation plan
By the contractual agreement, the software vendor is going to provide of integration
testing for the software interfaces which will able to transmit of data among the systems.
Testing of proposed system is included but it is not limited to HL7 interfaces as well as
information exchanges. The software vendor is agreed to the load agency as the service. In
order for transferring of data, the software vendor is required to develop, transfer and load job
for the database. The vendor is provided of validation testing on customer completed with
figure necessities. After achievement of authentication testing, the client is required to grow
of testing scripts to authenticate that the software is being working as it is calculated. Post
implementation is also included into the study. The vendor is agreed all the support changes,
upgradation of codes and enhancements of customers prior to implement into production.
Testing is not revealed with the system issues and it should use for identification of errors
which affect payment as well as operations of proposed system.

6PROJECT PROPOSAL AND PLAN
2.4 Future scope of proposed system
In future, the system will become centred on story of the introduction of patient’s. It
will evaluate of stream of patient’s throughout clinic. The proposed information system is
advanced and get ability to accomplish of record occasions and expansion of findings. The
system will enable to take advantage of database of the patient’s data, encouragement of
accuracy prescriptions. EHR will upgrade to commitment as it ends up vital to the patient
experiences. The project plan is delivered on schedule, increased of adoption among the
patients as well as physicians, testing practices processes into the system and mitigation of
error into patient’s data. The system is being designed to provide of opportunities for advance
planning as well as allocation of resources and also timeline for deployment of project
activities. The system is provided and indicated of widespread concerns about the
recordkeeping effects on the public health. The clinicians and health care providers are used
of the system for meeting with the technological requirements of Australian Pharmaceutical
Industries.
3.0 Project management overview
3.1 Scope of project
The scope of this project work is implementation of EHR which will improve quality
care of patients, avert of medical errors, lessen of the health care costs, rise of administrative
effectiveness, lessening of paperwork as well as develop access to affordable care. As there is
progress of project work, capabilities of EHR impacts become easier. Throughout the time,
requests are to be modified and expanded scope for implementation. The proposed
information system is taking into account for the clinical requirement of the health
professionals to provide of health related services. EHR information are completed and it is
integral to maintain of quality of the system. The primary determination of this system is to

7PROJECT PROPOSAL AND PLAN
provide benefit to the patient throughout support of current along with future healthcare
requirements.
The scope of this project study is to design, develop, code, and host the electronic
health record system for Australian Pharmaceutical Industries. The software vendor will host
as well as complete of training which is required to implement new system into the company.
Following are some of the criteria such as:
 To visualize agreeable and user friendly environment into the organization
 Mitigation of present application data over new and modified system
 Software as well as licensing are inclusive to the project work
 System is well-matched with existing technologies in addition coding systems
 Planning in addition performing comprehensive testing processes on the system to
make sure about the system functionality
 Hosting of system but it is not limited to generate of project reports such as
productivity, and HIPAA required reports
3.2 Objectives and constraints
Following are the project objectives for this project study such as:
 To develop of quantifiable goals for acceptance of EHR besides superiority
improvement
 To frame of strategies for supervise communiqué as well as change management
 To create of work plan for implementation of EHR
 To formulate of features and functionality that EHR is successful
There are some of the project constraints into the plan such as when required resources
are not available, then there is an increase of time to deliver the project on time. It results to
increase of project cost as alternative resources when available are expensive than it is

8PROJECT PROPOSAL AND PLAN
planned. When the quality analyst team finds that quality of project deliverable is not bad,
then more resources are to be required. There is an increase into cost for additional resources
and there is an effort to fix the project deliverables. It will also increase of time for delivering
the project plan. When project scope creep is happened on the project, then it is resulted into
increase of time, cost as well as resources along with reduction of quality. Therefore, there is
an increase of risk to deliver the project on scheduled time by the project manager.
3.3 Statement of work
The schedule of this project work is followed of steps such as plan for EHR
implementation, selection of the system, implementation of the proposed system and
optimization of the system for quality improvement. Development of EHR into the Australian
healthcare organization helps to make sure that the project plan is being performed as per
project specifications as well as expectations of project clients and team members. The total
duration of this project plan is 4 months and the clinical benefits of this project work is to
generate with increase of effectiveness to provide of medical care and facilitate of new
services which are not previously provided.

9PROJECT PROPOSAL AND PLAN
3.4 Project team members and responsibilities matrix
Resource Responsibility
Project Manager
Executive Project Sponsor
Project Sponsor
Administrative Manager
Administrative Staff Support
Financial Analyst
Project team
Project Scheduler
Quality Manager
Technical Manager
System Engineer
Implementation Manager
Application Support Manager
Test Manager
Configuration Manager
Operations Manager
Customer Support Manager
Risk Manager
Executive Steering Committee
Making of implementation plan R - C I R - - - - I C R C I R C R R C
Accountable for success of project work R A I R R - - - - I - R A - I C R C I
Executive sponsorship for project success C R R I - - - I I R C I R I C R A C I
Collection of fund for the project plan - C R - R R - - - C R C I C R C R R A
Resource availability and implementation
of proposed system
- - R C I R I C I C - - C R A - - - -
Time and effort of project roles for project
success
- - I R I R - - - C I I R A C - - - I
Responsible for day-to-day management of
the system
C - - - R R - I I - - R C I R I C I -
Support of operations by supervising the
plan and project staffs
I I I R R - C I I R A - R A - - - R A
Schedule the project plan - - - R C R R C I R A I R R - C I I -
Perform of required tasks for the company
systems
R I R - - - R - - R A I R R - - - - R

10PROJECT PROPOSAL AND PLAN
Managing and monitoring of installed
systems
R - R - - - - R - C R C I - - - I I I
Quality test of proposed system - - - I R A - I - C R - R R - - - -
Configure the proposed system R A R A R A R R - - - R C I R I C I -
Involve with oversee production of goods R R I I I R R - R A R A R A R A - - -
Lead and motivate the team of staffs R A I I I R R - R R - I - R R - A A -
Taking of project related decisions R - R R A R A R A C I I - - - R A I A
Facilitate of global collaboration among
the participants
R A I R R - - - - I I I R R - C I I -
Providing of strategic direction to project
work
C R C I - - - I I A R A - - - A - R R
Achieve of project benefits - C R - R R - - - R - C I R - A R - -
Here, R- responsible, A- Accountable, C- Consulted, and I-Informed

11PROJECT PROPOSAL AND PLAN
3.5 Work breakdown structure
WBS WBS activities
0 Development of electronic health information system in Australian
Pharmaceutical Industries
1 Initiation phase
1.1 Education to organization on EHR and project
1.2 Identification of project stakeholders
1.3 Understanding of skills set for clinical
1.4 Identification of skills set of clinical and IT staffs
1.5 Development of business case
1.6 Understanding of business cycle
1.7 Understanding of procurement process
2 Planning phase
2.1 On site assessment
2.2 Development of gap analysis of actual systems
2.3 Scope requirements
2.4 Preparation of budget and resources required
2.5 Selection of vendor and approval of start date
2.6 Updating of schedule and project plan
3 Execution plan
3.1 Building the test and development of system
3.2 Documentation of system
3.3 Testing the system prior to implement EHR
3.4 Verify the configuration and usability
3.5 Deployment of pilot site
3.6 Deploy of disaster recovery site
3.7 Obtain of site completion