Project Management Report: Building a Common Room for Students

This report outlines the project management plan for the construction of a common room building on a college campus in New Zealand. It includes a detailed executive summary, task lists, and a Work Breakdown Structure (WBS) to define the project's scope. The report covers network diagrams, Gantt charts, and resource allocation, including budget estimation. A comprehensive risk management plan identifies potential risks and mitigation strategies. Furthermore, the report addresses stakeholder management, defining roles, responsibilities, and techniques for productive collaboration. It also explores conflict resolution, culturally appropriate behaviors, and the importance of professional conduct within a project team. The report is designed to provide a structured approach to the project, ensuring all objectives are met within the established timeframe and budget.

Running head: PROJECT MANAGEMENT
Project Management: Build a common room for students on campus
Name of the student:
Name of the university:

1PROJECT MANAGEMENT
Executive Summary
The essence of this report is focused on design and construction of a common room building
project within the college premise in New Zealand. However, for successful design and
implementation of this project an accurate timeframe including a WBS, network diagram should
be prepared and those are also illustrated in this report. Apart from this, a stakeholder
management and resource management plan are demonstrated in this report. It is assumed that if
all the specifications are properly followed and maintained accordingly then the project team
members and the project manager will be able to meet the objectives.

2PROJECT MANAGEMENT
Table of Contents
Introduction......................................................................................................................................3
Task 1: Project plan requirements...................................................................................................3
1.1 Task indication and structures...............................................................................................3
a. Development of a detailed task list......................................................................................3
b. Development of a Work Breakdown Structure (WBS).......................................................5
1.2 Network Diagram and scheduling.........................................................................................5
a. Prepare a Gantt chart............................................................................................................5
b. Drawing a network diagram and a critical path...................................................................9
1.3 Resources and budget allocation...........................................................................................9
a. Preparation of a resource list................................................................................................9
b. Allocation of budget for each activity...............................................................................10
c. Estimation of overall project budget..................................................................................11
1.4 Risk management plan.........................................................................................................11
a. Identification of risks associated to each project activities................................................11
b. Risk analysis plan based on probability and impact..........................................................12
c. Identification and explain the response plan along with the corresponding tasks.............13
1.5 Human Resource Management plan....................................................................................14
a. Describing the roles and responsibilities of a project manager and team members..........14
b. developing responsibility matrix for each of the team members.......................................15
1.6 Presentation..........................................................................................................................17
Task 2: Collaboration with key stakeholders.................................................................................17
2.1 Identification of key stakeholders........................................................................................17
2.2 Expectation from each stakeholder......................................................................................18

3PROJECT MANAGEMENT
2.3 Challenges faced by the team leaders..................................................................................19
2.4 Development and description of techniques to maintain productive collaboration with the
stakeholders...............................................................................................................................20
2.5 Techniques for conflict resolution.......................................................................................20
2.6 Challenges faced project leaders while managing culturally diverse project team.............21
2.7 Explaining the importance of professional behavior...........................................................21
Example of unprofessional behavior.........................................................................................21
2.8 Examining the culturally and socially appropriate behaviors relating project management
...................................................................................................................................................22
Conclusion.....................................................................................................................................22
References......................................................................................................................................24

4PROJECT MANAGEMENT
Introduction
This report depicts the crucial necessity of using project management prcatices while
implementing any project in the real life scenario. For this specific report the case scenario that
has been chosen is building of a common room for students within the college campus in New
Zealand. In order to build the common room the project manager requires assigning proper
stakeholders and resources to this project. Apart from this, the construction is required to be
absolutely professional following the waterfall project development method.
A detail task list including Gantt chart, resource list, stakeholder list and network diagram
is also elaborated in this report. The Work Breakdown Structure (WBS) developed for this
project identifies the key stakeholders, their roles, interest and also the policy and timeframe they
are needed to follow throughout the project planning and implementation period.
Task 1: Project plan requirements
1.1 Task indication and structures
a. Development of a detailed task list
WBS Task Name
0 Common room building project
1 Project initiation phase
1.1 Survey to identify the need for common room building project
1.1.1 Site inspection
1.1.2 Request permits
1.1.3 Buying project materials
1.1.4 Taking permits from the college authority and governing body
1.1.5 Contract signing to contractor ad sub contractors
1.1.5.1 Lay foundation

5PROJECT MANAGEMENT
1.1.5.2 Project budget estimation
1.1.5.3 Project outline document design
2 Project planning phase
2.1 Details survey of the site
2.2 Contract to interior
2.3 Contract to painter
2.4 Contract to electrician and plumbers
3 Installation of wallboard
3.1 Building substructure and a superstructure for the common room
3.2 External work details
3.3 Final testing and commission
3.4 Common room structure outlining
3.5 Final construction with quality interior and exterior
4 Project execution phase
4.1 Columns reinforce, shuttering and concrete
4.2 Slabs shuttering by installing ribs
4.3 Reinforcing and concrete slabs
4.4 Construction finalization
5 Project monitoring phase
5.1 Interior finalization with painting
5.2 Cladding exterior wall
5.3 Floor tiling with false ceiling design
6 Project closure phase
6.1 Placing furniture as per the needs
6.2 Placing indoor gaming (TT, Chase, carom)

6PROJECT MANAGEMENT
b. Development of a Work Breakdown Structure (WBS)
Common room building
project
Project initiation phase
Survey to identify the
need for common room
building project
Site inspection
Request permits
Buying project
materials
Taking permits from
the college authority
and governing body
Contract signing to
contractor ad sub
contractors
Lay foundation
Project budget
estimation
Project outline
document design
Project planning phase
Details survey of the
site
Contract to interior
Contract to painter
Contract to
electrician and
plumbers
Installation of wallboard
Building
substructure and a
superstructure for
the common room
External work
details
Final testing and
commission
Common room
structure outlining
Final construction
with quality interior
and exterior
Project execution phase
Columns reinforce,
shuttering and
concrete
Slabs shuttering by
installing ribs
Reinforcing and
concrete slabs
Construction
finalization
Project monitoring phase
Interior finalization
with painting
Cladding exterior
wall
Floor tiling with false
ceiling design
Project closure phase
Placing furniture as
per the needs
Placing indoor
gaming (TT, Chase,
carom)
Figure 1: Work Breakdown Structure (WBS)
(Source: created by author)
1.2 Network Diagram and scheduling
a. Prepare a Gantt chart
WBS Task Name Duration Start Finish Resource Names Cost
0 Common room building
project 155 days Tue
1/22/19
Mon
8/26/19 $33,556.00
1 Project initiation phase 32 days Tue
1/22/19
Wed
3/6/19 $6,168.00
1.1
Survey to identify the
need for common room
building project
32 days Tue
1/22/19
Wed
3/6/19 $6,168.00
1.1.1 Site inspection 6 days Tue Tue Project manager $960.00

7PROJECT MANAGEMENT
1/22/19 1/29/19
1.1.2 Request permits 5 days Wed
1/30/19
Tue
2/5/19 contractor $1,000.00
1.1.3 Buying project materials 9 days Wed
1/30/19
Mon
2/11/19 subcontractor $1,080.00
1.1.4
Taking permits from the
college authority and
governing body
5 days Tue
2/12/19
Mon
2/18/19 civil engineer $680.00
1.1.5
Contract signing to
contractor ad sub
contractors
17 days Tue
2/12/19
Wed
3/6/19 $2,448.00
1.1.5.1 Lay foundation 6 days Tue
2/12/19
Tue
2/19/19 architect $768.00
1.1.5.2 Project budget
estimation 5 days Wed
2/20/19
Tue
2/26/19 finance manager $720.00
1.1.5.3 Project outline
document design 6 days Wed
2/27/19
Wed
3/6/19 Project manager $960.00
2 Project planning phase 22 days Thu
3/7/19
Fri
4/5/19 $5,224.00
2.1 Details survey of the site 8 days Thu
3/7/19
Mon
3/18/19
architect,
contractor $2,624.00
2.2 Contract to interior 3 days Tue
3/19/19
Thu
3/21/19 Interior cost[1] $1,800.00
2.3 Contract to painter 6 days Fri
3/22/19
Fri
3/29/19 wall painting [1] $600.00
2.4 Contract to electrician and
plumbers 5 days Mon
4/1/19
Fri
4/5/19 electric cost[1] $200.00
3 Installation of wallboard 38 days Mon
4/8/19
Wed
5/29/19 $9,900.00
3.1
Building substructure and
a superstructure for the
common room
7 days Mon
4/8/19
Tue
4/16/19 exterior cost[1] $2,500.00
3.2 External work details 8 days Wed
4/17/19
Fri
4/26/19 contractor $1,600.00
3.3 Final testing and
commission 8 days Mon
4/29/19
Wed
5/8/19 Project manager $1,280.00
3.4 Common room structure
outlining 5 days Thu
5/9/19
Wed
5/15/19
architect, civil
engineer $1,320.00
3.5 Final construction with
quality interior and exterior 10 days Thu
5/16/19
Wed
5/29/19
contractor,
subcontractor $3,200.00
4 Project execution phase 31 days Thu
5/30/19
Thu
7/11/19 $5,864.00
4.1 Columns reinforce, 5 days Thu Wed labors, slab $1,000.00

8PROJECT MANAGEMENT
shuttering and concrete 5/30/19 6/5/19 building[1]
4.2 Slabs shuttering by
installing ribs 9 days Thu
6/6/19
Tue
6/18/19 slab building[1] $800.00
4.3 Reinforcing and concrete
slabs 8 days Wed
6/19/19
Fri
6/28/19
architect,
contractor $2,624.00
4.4 Construction finalization 9 days Mon
7/1/19
Thu
7/11/19 Project manager $1,440.00
5 Project monitoring phase 19 days Fri
7/12/19
Wed
8/7/19 $3,580.00
5.1 Interior finalization with
painting 5 days Fri
7/12/19
Thu
7/18/19 Interior cost[1] $1,800.00
5.2 Cladding exterior wall 5 days Fri
7/19/19
Thu
7/25/19
civil engineer,
subcontractor $1,280.00
5.3 Floor tiling with false
ceiling design 9 days Fri
7/26/19
Wed
8/7/19 Flooring cost[1] $500.00
6 Project closure phase 13 days Thu
8/8/19
Mon
8/26/19 $2,820.00
6.1 Placing furniture as per the
needs 5 days Thu
8/8/19
Wed
8/14/19
architect, civil
engineer $1,320.00
6.2 Placing indoor gaming
(TT, Chase, carom) 8 days Thu
8/15/19
Mon
8/26/19 gaming cost[1] $1,500.00

9PROJECT MANAGEMENT
Figure 2: Gantt chart for the common room building project
(Source: Created by author)

10PROJECT MANAGEMENT
b. Drawing a network diagram and a critical path
Figure 3: Network Diagram for the Common room building project
(Source: created by author)
1.3 Resources and budget allocation
a. Preparation of a resource list
Resource Name Max. Units Std. Rate Cost/Use Accrue At Base Calendar
Project manager 100% $20.00/hr $0.00 Prorated Standard
finance manager 100% $18.00/hr $0.00 Prorated Standard
civil engineer 100% $17.00/hr $0.00 Prorated Standard
architect 100% $16.00/hr $0.00 Prorated Standard
contractor 100% $25.00/hr $0.00 Prorated Standard
subcontractor 100% $15.00/hr $0.00 Prorated Standard
electric cost $200.00 $0.00 Prorated
Interior cost $1,800.00 $0.00 Prorated
labors 100% $5.00/hr $0.00 Prorated Standard

11PROJECT MANAGEMENT
exterior cost $2,500.00 $0.00 Prorated
slab building $800.00 $0.00 Prorated
wall painting $600.00 $0.00 Prorated
Flooring cost $500.00 $0.00 Prorated
b. Allocation of budget for each activity
WBS Task Name Duration Resource Names Cost
0 Common room building project 155 days $33,556.00
1 Project initiation phase 32 days $6,168.00
1.1 Survey to identify the need for common
room building project 32 days $6,168.00
1.1.1 Site inspection 6 days Project manager $960.00
1.1.2 Request permits 5 days contractor $1,000.00
1.1.3 Buying project materials 9 days subcontractor $1,080.00
1.1.4 Taking permits from the college
authority and governing body 5 days civil engineer $680.00
1.1.5 Contract signing to contractor ad sub
contractors 17 days $2,448.00
1.1.5.1 Lay foundation 6 days architect $768.00
1.1.5.2 Project budget estimation 5 days finance manager $720.00
1.1.5.3 Project outline document design 6 days Project manager $960.00
2 Project planning phase 22 days $5,224.00
2.1 Details survey of the site 8 days architect, contractor $2,624.00
2.2 Contract to interior 3 days Interior cost[1] $1,800.00
2.3 Contract to painter 6 days wall painting [1] $600.00
2.4 Contract to electrician and plumbers 5 days electric cost[1] $200.00
3 Installation of wallboard 38 days $9,900.00
3.1 Building substructure and a superstructure
for the common room 7 days exterior cost[1] $2,500.00
3.2 External work details 8 days contractor $1,600.00
3.3 Final testing and commission 8 days Project manager $1,280.00
3.4 Common room structure outlining 5 days architect, civil
engineer $1,320.00
3.5 Final construction with quality interior
and exterior 10 days contractor,
subcontractor $3,200.00
4 Project execution phase 31 days $5,864.00
4.1 Columns reinforce, shuttering and
concrete 5 days labors, slab
building[1] $1,000.00
4.2 Slabs shuttering by installing ribs 9 days slab building[1] $800.00