Communication Plan: University Project Management Case Study Report

This report analyzes the communication plan of a public health informatics project proposed by the County Health Department (CHD). It assesses the current communication strategies, highlighting their benefits such as enhanced change management and effective information dissemination among stakeholders. The report compares the existing plan with established project management practices, emphasizing the importance of stakeholder engagement and the resolution of communication-related issues. It recommends the adoption of informal communication methods for future projects, particularly to improve stakeholder involvement and reduce project complexity. The justification for this recommendation underscores the benefits of broader knowledge sharing, increased project flexibility, and the elimination of misinterpretations, ultimately contributing to project success. The report concludes by summarizing the CHD's effective communication plan and its potential impact on public health initiatives, including improved decision-making and the timely detection of infectious diseases.

Running head: COMMUNICATION PLAN
Communication Plan: Public Health Informatics Case Study
Name of the Student
Name of the University
Author’s Note:

1
COMMUNICATION PLAN
Table of Contents
1. Introduction.......................................................................................................................................2
2. Discussion..........................................................................................................................................2
2.1 Assessment of Current Project Communication Plan of County Health Department..................2
2.2 Comparison of Assessment with Major Practices of Project Management.................................2
2.3 Suitable Recommendation of Communication Plan in future Project by Involving Project
Stakeholders from Several Sectors in an Organization......................................................................3
2.4 Proper Justification for Recommendation Provided to Future Project........................................3
3. Conclusion.........................................................................................................................................3
References.............................................................................................................................................5

2
COMMUNICATION PLAN
1. Introduction
It is extremely important and significant to implement an approach in a project, which could
be subsequently driven by a proper policy. This particular approach is termed as communication
plan that is quite useful as it gives efficient and fault less data or information to the team members
of a project. Any project team consists of several stakeholders, who all are responsible for making
the project successful and also for checking regular updates of the project work [2]. Relevant
communication channels are also selected for this process so that proper information is gained
without much complexity. The report analyses and assesses the current communication plan of a
project of an integrated public informatics system that is being proposed by the County Health
Department or CHD to improve public health. Several details will be provided here and proper
recommendation will also be given for future project.
2. Discussion
2.1 Assessment of Current Project Communication Plan of County Health Department
A proper and effective communication plan in being made by the project manager as it is
giving various important benefits or features that would be beneficial for both organization and
project [4]. Change management is enhanced with the involvement of this type of large
communication plan. This plan plays a vital role towards change management and hence proper
strategy is being used. The sensitive information is also present in this plan so that possible project
outputs are analysed without any issue. The major purpose for this type of project execution is to
reduce the complexity of procedures that are required for utilization of several systems of
information. The unique strategies and objectives of a project are followed by all team members and
hence every stakeholder comprises of the ability of understanding project objectives and results
effectively [7]. The County Health Department is thus following collaborative process to engage the
stakeholders and even managing project work.
2.2 Comparison of Assessment with Major Practices of Project Management
There are few distinctive and important practices for project management, which can be
easily and promptly utilized to effectively assess the communication plan present currently [6]. Each
and every practice is majorly required within one project for starting, creating project plan,
successful execution, control and close, hence project management issues are being resolved
without much complexity. Moreover, this type of practice even ensures that all the team members
can work as a team and organizational goals and objectives are fulfilled to produce a complete and
proper work that could effectively comply with the major needs and requirements of the client. As
soon as the current plan of communication is being assessed in County Health Department, the

3
COMMUNICATION PLAN
organizational members are required to be analysed so that the stakeholder engagement is done in
a better manner and the issues related to this type of communication plan can be eradicated
efficiently [1]. Relevant and significant messages are also being shared with each and every
stakeholder of project and they are able to learn about the several requirements of project properly.
2.3 Suitable Recommendation of Communication Plan in future Project by Involving Project
Stakeholders from Several Sectors in an Organization
The most suitable and appropriate recommendation for the project of an integrated public
informatics system for futuristic projects only after including all the major stakeholders of a project
work would be utilization of informal communication [8]. The current plan of communication in this
specific project is extremely larger in size as it comprises of several stakeholders and messages that
are required to be used in the project are being analysed in a proper manner. Hence, apart from
using simpler processes, the project plan has become extremely complex and large in size. As the
main aspect is to communicate with the rest of the team members and notify them regarding
current project status and take proper feedback from the staff to know about their analysis of work.
The entire complexity of sharing project details will be decreased to a major level [5]. This type of
informal communication also provides their stakeholders with the core capability of discussing
regarding project ideas with their colleagues and supervisors directly.
2.4 Proper Justification for Recommendation Provided to Future Project
The recommendation of informal communication would be extremely effective and
appropriate for this particular project. One of the major reasons for this type of effectiveness is that
the stakeholders from several different sectors of the company will be obtaining knowledge about
the work of the project [7]. On the other hand, the communication plans that are extremely large
and complex, often are not completed on time and as per planned. As a result, project becomes
unsuccessful eventually. Moreover, the organizational members will have to make this complex
communication plan and thus huge time would be invested, which can be a major loss to both
organization and project. However, if informal communication will be deployed, this project
information can be interpreted to respective project stakeholders and all the staff could easily and
promptly become a major part of the project [3]. Furthermore, flexibility is also maintained in this
project as efficiency would be extremely high. This particular recommendation would even eradicate
any type of misinterpretation and confusion for information and data.
3. Conclusion
Hence, it can be concluded that the respective County Health Department or CHD have
effectively made the communication plan of the project of an integrated public informatics system

4
COMMUNICATION PLAN
perfectly and thus project might become successful for them. A proper program evaluation is done
here to understand the end product of this particular project. The County Health Department will be
executing this particular project as detection of infectious diseases would be done an effective
manner and all possible future outbreaks are stopped on time. Apart from this, the organizational
management will have a capability of taking appropriate or correct decisions by involvement of
stakeholders in the project work. They have followed collaborative procedure for ensuring all
stakeholders are getting equal opportunity for sharing their ideas and this report has provided
proper recommendation after assessing current plan of communication.

5
COMMUNICATION PLAN
References
[1] H. Kerzner and H.R. Kerzner. Project management: a systems approach to planning, scheduling,
and controlling. John Wiley & Sons. 2017.
[2] A. Walker. Project management in construction. John Wiley & Sons. 2015.
[3] L.P. Leach. Critical chain project management. Artech House. 2014.
[4] F.A. Mir and A.H. Pinnington. 2014. Exploring the value of project management: linking project
management performance and project success. International journal of project management, 32(2),
pp.202-217. 2014.
[5] J.T. Marchewka. Information technology project management. John Wiley & Sons. 2014.
[6] E.G. Too and P. Weaver. The management of project management: A conceptual framework for
project governance. International Journal of Project Management, 32(8), pp.1382-1394. 2014.
[7] S. Pemsel and A. Wiewiora. Project management office a knowledge broker in project-based
organisations. International Journal of Project Management, 31(1), pp.31-42. 2013.
[8] D.Z. Milosevic and R.J. Martinelli. Project management toolbox: tools and techniques for the
practicing project manager. John Wiley & Sons. 2016.