Business Communication: Reflection Report on Improvement and Analysis

This report offers a comprehensive reflection on business communication, delving into the importance of effective communication within organizations. The report analyzes the author's presentation experience, highlighting challenges faced and lessons learned regarding communication clarity, group work, time management, and audience engagement. It evaluates various methods for enhancing communication, such as fostering a strong internal environment and aligning products/services with customer expectations. The analysis identifies areas for improvement in presentation delivery, data justification, and audience satisfaction. The report concludes with an action plan focusing on visual aids, data presentation, and impactful image usage to improve future presentations. The appendices includes key learnings regarding written communication, leadership, and effective teamwork.

BUSINESS
COMMUNICATION

TABLE OF CONTENT
INTRODUCTION...........................................................................................................................3
MAIN BODY..................................................................................................................................3
REFLECTION.................................................................................................................................3
Description...................................................................................................................................3
Feeling.........................................................................................................................................3
Evaluation....................................................................................................................................4
Analysis.......................................................................................................................................4
Conclusion...................................................................................................................................4
Action Plan..................................................................................................................................5
CONCLUSION................................................................................................................................5
APPENDIX......................................................................................................................................6
1...................................................................................................................................................6
2...................................................................................................................................................6
3...................................................................................................................................................6
REFERENCES................................................................................................................................8

INTRODUCTION
Communication is a very essential factor in the market which needs to be controlled in
the organization so that there is a better functioning. Business communication is going to help
the company to have a better functioning and operations in the market so that they can have a
market in which they get a competitive advantage. This report is going to consist of reflection on
the communication improvement and the factors which are associated with the organization.
MAIN BODY
REFLECTION
Description
I have observed from the presentation that there is a need for the organizations to
improve the functioning for themselves and that can be done easily when there is a better
communication in the company. The companies in the market are increasing in number which is
a great threat for any organization which is why they need to have a strong internal environment
in the organization so that they can have a better functioning and higher revenue generation
(Marabelli and Galliers, 2017).
Feeling
There were a lot of troubles which I faced while doing the presentation which is that there
had to be a clear vision which I had for this topic only then I would have been able to
communication this topic to the audience effectively. Similarly the businesses also have an
objective for themselves so that they can have a better functioning for themselves which is going
to help the company to have a better functioning for them. From this presentation and report I
have learned that it is very important that the group work is very essential because the work can
be completed on time which is very important and that is going to help the work to be completed
and the result will be successful for the group (MacCallum, 2019). The language and the visuals
of the presentation have to match the expectations of the audience so that there is a better
functioning which is a very essential factor. Time management is one of the learning I got from
communication is that everyone has a direction to function in and there is a better result and a
faster result since everyone is given work and they work on their strengths so that they can give
their best in the presentation. Strong communication got understand and a blind trust on one
another which made the results of the presentation even better because there was a lot of work
which was distributed equally to everyone and there was all fair treatment for everyone.

Evaluation
There are a lot of methods through which the organization can improve their
communication in the organization or have a strong communication which is going to match the
expectations of the customer. The organization should have a strong internal environment for
themselves which is going to make the company match their products quality and the services to
the customers which is a very essential factor for the company. The company works hard to
create a reputation and standard for themselves in the market which is a very essential factor for
them because only then the loyal customers are going to get attracted to the business. The part I
found successful in the presentation were that I could plan each and every step so that the
presentation should have a better result overall. There was a time limit I had in hand which had
to be accomplishing which is done on time and that is a great success for me during this
presentation. There were a lot of surveys I had conducted which is why I was able to have a
better functioning (Cathro, O'Kane and Gilbertson, 2017).
Analysis
The presentation was can be improved in a lot of ways because the data which I collected
was not justified by the presentation which is a very essential factor for me. I was not being able
to put my points forward as I have planned. I could have improved by factor by planning by
report in a better way which was focusing on the presentation factor and not a report as general.
There has to be a better communication in the group so that there is a better functioning so that
there is a better outlet of the information. The audience should feel satisfied and only the main
points which are required for the audience to memories are going to be put in the presentation
and other information is going to be explained by the group giving the presentation so that they
can show that they have done a better result on the topic.
Conclusion
The presentation can be improved by a lot of factors which is a very important factor for
the organizations which I have learned from this presentation. It is very important that during a
presentation the topic needs to be put forward which is essential. I did not take feedbacks for test
audience for the presentation I had made. I did not show the friends or teachers who could help
me improve it. Here were a lot of factors which I thought were important but were actually not
for the other people who were not good for me (Vasseur and Dasgupta, 2018). There was a time

restriction and also the communication which I had with the people was less because of the time
management.
Action Plan
I had a detailed visual for this presentation which I had accomplish which is a great factor
for me which is why the presentation should reach the best for the audience to understand the
topic I had picked. The data was a lot which I had collected and putting out the most important
information to the audience was a task for me but I did end up putting out the information to the
audience which I thought was interesting and new for the audience. There were a lot of relevant
as well as attractive images which were used in the presentation so that they could be
remembered by the audience and improve the understanding even if I could not put out my point
to them. This made me have better results in the presentation which I put out to the audience
(Dzidowski, 2018).
CONCLUSION
From the above report it can be concluded that there is a need for all the organizations in
the market to understand the importance to improve the communication skills in the company so
that they can have a better functioning and higher productivity. This is going to help the
company to get higher revenue for them which is going to help the company to expand and
invest in factors which are important for the organization for a better future.

APPENDIX
1.
I learned that it is very essential for me to learn written communication skills which helps
to achieve all the factors in the professional life as well. These factors were successful in the
presentation because we had planned the report in that form. The report wanted to show that it is
important for the company to present that there was a lot of data which was analyzed and
collected by the group so that there is a better functioning. I focused on the language and the
presentation of the report to be formal so that the audience does not prefer long presentations
which is why I put in the main points which were important so that the best can be shown to the
audience. I had it all planned out and only the important information was given to the audience
which is a very essential factor for this presentation (Heide and Simonsson, 2018).
2.
I learned that business only grows when leaders and managers has effective
communication to increase employees and customer relations. I used this skills and knowledge to
develop my presentation which improves my opportunity to achieve my objectives effectively.
These factors were successful in the presentation because we had planned the report in that form.
The report wanted to show that it is important for the company to present that there was a lot of
data which was analyzed and collected by the group so that there is a better functioning. I
focused on the language and the presentation of the report to be formal so that the audience does
not prefer long presentations which is why I put in the main points which were important so that
the best can be shown to the audience. I had it all planned out and only the important information
was given to the audience which is a very essential factor for this presentation (Heide and
Simonsson, 2018).
3.
There are not many people who will be focusing on the listening part of the presentation
and focus on the presentation content which is focused on. There will have to be leaders which
can make the distribution of the work take place effectively (Seele, 2018). Making everyone
have the power is not going to make the functioning better and the results would have been faster
and effective. The pressure on everyone also reduces and the management is better. The
engagement which the teachers and the audience we had collected for ourselves for this

presentation was a success for us because this is a very interesting topic we had selected and the
data was also selected very specifically. I made sure that the presentation was short and not
exceeding the time limit which was a task for me because of the data I had in hand which I had
to analyse and take out the important facts and figures from it. I won in that factor and I can say
for sure that the results of this presentation are going to be good. Though the presentation was
submitted on time but I did not have enough time to take feedbacks before and show it to people
who would help me take the right measures and improve the results of the presentation. I did not
practice the presentation in front of people and that was a very important factor for me because I
would have known where I went wrong and could have improved on that factor. I have to be
careful with the next presentation which I conduct that I take feedbacks from the audience which
is going to be helpful for me.

REFERENCES
Books and Journals
Cathro, V., O'Kane, P. and Gilbertson, D., 2017. Assessing Reflection: Understanding Skill
Development through Reflective Learning Journals. Education & Training. 59(4).
pp.427-442.
Dzidowski, A., 2018. Aesthetic Reflection in Managerial Theory and Practice. Problemy
Zarządzania. 16(6 (80). cz. 2 Management, Philosophy, Reflective Practices), pp.39-51.
Heide, M. and Simonsson, C., 2018. Coworkership and engaged communicators: A critical
reflection on employee engagement. The Handbook of Communication Engagement,
pp.205-220.
MacCallum, D., 2019. SOCIAL INNOVATION AND COMMUNITY DEVELOPMENT: A
PERSONAL REFLECTION. In Social Innovation as Political Transformation. Edward
Elgar Publishing.
Marabelli, M. and Galliers, R.D., 2017. A reflection on information systems strategizing: the role
of power and everyday practices. Information Systems Journal, 27(3), pp.347-366.
Seele, P., 2018. What makes a business ethicist? A reflection on the transition from applied
philosophy to critical thinking. Journal of Business Ethics. 150(3). pp.647-656.
Vasseur, J.P. and Dasgupta, S., Cisco Technology Inc, 2018. Mitigating reflection-based network
attacks. U.S. Patent 10,003,511.