Proposal Letter: Analysis of Communication Barriers and Solutions

This document is a proposal letter addressing communication barriers within an organization. It begins with an introduction emphasizing the importance of effective communication in the corporate world and highlights how communication barriers hinder organizational objectives. The proposal identifies the problem as communication barriers impeding organizational success, particularly due to increasing employee diversification. The purpose is to explore how communication barriers affect productivity and employee motivation. The research methodology includes both qualitative and quantitative methods, utilizing literature reviews, journals, and interviews to understand the relationship between communication and employee satisfaction. The proposal outlines a detailed timetable spanning six months, encompassing data gathering, analysis, and implementation of solutions. The proposal concludes by summarizing the problem, purpose, and a call for action, requesting approval for the proposed analysis. The references provided support the research and findings.

Proposal letter
Introduction
Exchange of data or information between two or more people is known as communication.
The significance of effective communication cannot be overemphasized in the corporate
world. There is no doubt in saying that business managers have to adopt best communication
strategies and styles in order to lead, guide, motivate, and control. Apart from this, in order to
achieve the assertive and effective means of communication so that employees can share their
knowledge, formulate it and implement it in its immediate business strategies (Adler,
Rodman, & Du Pré, 2016).
Scope of the problem
In regards to our organisation, I have seen that the organisational objectives are suffered
because of barriers in communication. The barriers have become hindrance to the goals,
which the manager anticipates from the whole team, but employees have communication
barriers. These barriers occur due to increasing diversification among the employees, which
affects their oral as well as written medium. The problem statement is “communication
barriers have become hindrance to organisational success.”
Purpose of problem
The main purpose of identifying the problem is to answer the research questions identified in
the scope and examine some proper ways of how communication can be made effective
(Gallois, & Giles, 2015). The questions are-
Do communication barriers actually affect the productivity?
Does good communication helps the employees to stay motivated.

What are the common tools of effective communication that are employed by the employers
to help employees
As per the research conducted, barriers to the communication should be given importance.
While communicating the organisational goals, the manager should encounter various
problems in the communication. Owing to various technological barriers and errors, few can
result into poor communication style. Therefore, to improve the communication style, poor
listening skills, lack of clarity to the information, presenting concise and well-articulated
expressions are some of the identified barriers that occur because of poor communication
style (Habermas, 2015).
Literature Review
In the critical sense, communication is a process of creating a shared sense of meaning
involved in the problem. The aim of communication is to address the shortcomings
successfully. Communication helps in building relationships, collecting information,
dissemination information, and finally planning for the crisis and shortcomings that hampers
the organisational success (Barnlund, 2017).
Research Methodology
The research employed in finding the solution to the identified communication barriers have
been evaluated on the basis of both quantitative and qualitative method. The qualitative
research method is employed to get in-depth analysis to the research problem by using
various research articles, published books, and journals. In this situation, the research
anticipates to examine the impact of communication on employee’s satisfaction (Barnlund,
2017). Different literacy articles have been found to understand the relationship between two
important variables. At the same time, quantitative method is equally important as it helps to

rake measures and statistical analysis in the light of dynamic business situation with most
diversified workforce.
Month Week Activity
Month-1 Week-1
Week-2
Week-3
Week-4
Figuring out the source of
secondary data
Month-2 Week-1
Week-2
Week-3
Week-4
Examine the data
Read literature of reviews
Month-3 Week-1
Week-2
Week-3
Week-4
Conduct interviews of the
employees
Gather and examine the
interview responses
Month-4 Week-1
Week-2
Week-3
Week-4
Write down the research and
discussion chapters
Write the situation in detail
for weakening of
performance
Month-5 Week-1
Week-2
Week-3
Week-4
Implementation of
appropriate measures is
important
Implement on the basis of
conclusion chapters

Month-6 Week-1
Week-2
Week-3
Week-4
Evaluating the barriers and
testing whether they still
exist in the business
environment

References
Adler, R. B., Rodman, G. R., & Du Pré, A. (2016). Understanding human
communication (Vol. 10). Oxford University Press.
Barnlund, D. C. (2017). A transactional model of communication. In Communication
theory (pp. 47-57). Routledge.
Gallois, C., & Giles, H. (2015). Communication accommodation theory. The international
encyclopedia of language and social interaction, 1-18.
Habermas, J. (2015). Communication and the Evolution of Society. John Wiley & Sons.