Riverina Agriculture and Lifestyle Show: Effective Communication Plan

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This case study examines the communication plan developed for the Riverina Agriculture and Lifestyle Show, focusing on effective project management strategies. The assignment details communication requirements, including the need for project initialization and the distribution of project operations. It explores various communication methods such as meetings, reports, documents, and email conversations, emphasizing their role in stakeholder engagement and information dissemination. A communication matrix is presented, outlining the power, interest, and communication methods for different stakeholders, including the project sponsor, manager, planner, budgeter, IT team, and contractor. The reflection section highlights the student's understanding of project communication management and system analysis. The study emphasizes the use of technology for effective communication and the importance of analyzing project management functions for system development. References to relevant literature on project management and communication are also included.
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Running head: PROJECT MANAGEMENT
Case Study- Riverina Agriculture and Lifestyle Show
Name of the Student:
Student ID:
Name of the University:
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1PROJECT MANAGEMENT
Part 3: Communication Plan
The project of Riverina Agriculture and Lifestyle Show would require the use of the
effective communication medium and methods for the organization (Muszynska et al., 2015).
The development of the project would involve the development of the project management
concepts. The communication plan development would include the use of communication
requirements and constraints, methods of communication, and communication matrix. The
combination of these three components would be formed for deploying the effective operations
would tend to implement the effective control of operations and it would involve the system
development for effective communication among the stakeholders (Guzzi et al., 2013). These
have been explained below,
3.1 Communication Requirements and Constraints
The communication requirement is based on the effective analysis of the project
operations and use of development requirements (Burke, 2013). The initialization of the effective
stakeholder analysis would tend to form the development of the communication management.
The conveyance of the project messages would involve the effective and smart use of the
processing and development. The communication of the information provides the effective
development of operations for the project. The communication requirements include the
following points,
Need for the Project Initialization: The project would require the use of the effective
communication method for initialization of the project operations (Kaufman et al., 2014). The
project initialization would tend to imply the effective communication for forming the effective
project initialization. The project initialization would be formed for integrating the development
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2PROJECT MANAGEMENT
of the operations and form an effective plan of operations. The need of communication plan
would form the sufficient deployment of the operation of communication.
Distribution of Project Operations: The project operations would tend to form the
effective development of the system integration for the Riverina Agriculture and Lifestyle Show.
The communication would be required for forming the effective control of operations and it
would tend to implement the effective control of construction activities (Heagney, 2016). The
project operations would require the improvement of the communication for distributing the
operations for the organization. The stakeholders would communicate the project operations and
divide it among the team members of the project.
3.2 Methods of Communication
The project communication methods are dependent on various factors such as
availability, communication requirements, and organization policies and standards. The effective
control strategy would tend to form the requirement of the communication within the
organization (Qubaisi et al., 2015). The communication methods would include the deployment
of the process of technological advancement for the project operations. The communication
methods include effective deployment of the system integration and development plan. The
methods of communication that can be used in Riverina Agriculture and Lifestyle Show are,
Meetings: The board and project meetings are implied for forming the accurate
operations of the project by communicating with the involved person for the development of the
effective communication process (Verzuh, 2015). The meetings and operations would be
developed for implying the effective system integration and development of the system
operation. The meetings are developed for the formation of the sufficient meetings in the
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3PROJECT MANAGEMENT
organization. The influence of the communication by meetings is largely seen for project
initiation and effective development.
Reports and Documents: The project reports and documents also serve the purpose of
the effective and improved communication for the transfer of the messages among the project
team (Zulch, 2014). The final reports and documents would be developed for transmitting the
crucial and important message for the project operations. The documentation and reports are a
crucial form of project communication as it helps in transmission of the operations. The
documentation would involve the development of the project details and data required for the
project operations. The use of the effective processing would involve the proper documentation
of the project operations.
Email Conversation: The email conversation is very helpful for forming the effective
and faster communication (Snyder, 2014). The communication for the project is integrating the
development of the project operations. The email communication is deployed for faster and
effective communication. The email conversation would involve the development of the faster
and effective communication would be implied for forming the transfer of the information to the
required person.
3.3 Communication Matrix
Stakeholder
Role Power or
Influence Interest Communication
Method Description of
Communication
Method
Alternate
communication
Project
Sponsor High Medium-
High Board Meetings The board and
project meetings
are implied for
forming the
accurate operations
of the project by
communicating
with the involved
Email
Conversation
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4PROJECT MANAGEMENT
person for the
development of the
effective
communication
process.
Project
Manager High Medium-
High Board Meetings The influence of
the communication
by meetings is
largely seen for
project initiation
and effective
development.
Project Reports
and Documents
Planner Medium
Low Medium Project Reports
and Documents The project reports
and documents
also serve the
purpose of the
effective and
improved
communication for
the transfer of the
messages among
the project team.
Email
Conversation
Budgeter Medium Medium-
Low Project Reports
and Documents The final reports
and documents
would be
developed for
transmitting the
crucial and
important message
for the project
operations.
Email
Conversation
IT team Medium Medium-
High Email
Conversation The email
conversation
would involve the
development of the
faster and effective
communication
would be implied
for forming the
transfer of the
information to the
required person.
Project Reports
and Documents
Contractor Medium-
High Medium Email
Conversation The email
conversation is
very helpful for
forming the
effective and faster
communication.
Email
Conversation
Table 1: Communication Matrix for the Project
(Source: Kutikov, Woo & Catto, 2016, pp- 183)
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5PROJECT MANAGEMENT
Part 4: Reflection
I have realized the development of the project operations by considering the principles of
project management operations and processes. The use of the effective project operations would
involve the development of communication plan and development. The effective project
management would develop the integration of the system analysis for the formation of the
project development operations. The study was conducted for analysing the development of the
system integration and effective project progress operations. I have become able for developing
the project communication management and synthetic use of the communication management
plan for the project. The communication would involve the development of the support for the
processing of the effective communication in the organization. The study also helped me to form
the effective deployment of the operations for synthesizing the system analysis and development.
The project of Riverina Agriculture and Lifestyle Show would involve the use of the technology
for forming the effective communication development. The development of the project would
tend to form the use of the project development and improvement functions. The influence of the
project operations would involve the sufficient development of the operations for the project.
The analysis of the methods of communication would involve the development of the effective
management of operations. The project involves the development of the operations and analysis
of various project management functions and operations for integrating the system development.
I have used the primary development of the operations and form the system analysis for forming
the effective control strategies.
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6PROJECT MANAGEMENT
References
Burke, R. (2013). Project management: planning and control techniques. New Jersey, USA.
Guzzi, A., Bacchelli, A., Lanza, M., Pinzger, M., & Van Deursen, A. (2013, May).
Communication in open source software development mailing lists. In Mining Software
Repositories (MSR), 2013 10th IEEE Working Conference on (pp. 277-286). IEEE.
Heagney, J. (2016). Fundamentals of Project Managementw. AMACOM Div American Mgmt
Assn.
Kaufman, M. R., Rimal, R. N., Carrasco, M., Fajobi, O., Soko, A., Limaye, R., & Mkandawire,
G. (2014). Using social and behavior change communication to increase HIV testing and
condom use: the Malawi BRIDGE Project. AIDS care, 26(sup1), S46-S49.
Kutikov, A., Woo, H. H., & Catto, J. W. (2016). Urology tag ontology project: standardizing
social media communication descriptors. European urology, 69(2), 183-185.
Larson, E. W., & Gray, C. (2013). Project Management: The Managerial Process with MS
Project. McGraw-Hill.
Murata, K., Tezel, A., Koskela, L., & Tzortzopoulos, P. (2017). An Application of Control
Theory to Visual Management for Organizational Communication in Construction.
Muszynska, K., Dermol, V., Trunk, A., Ðakovic, G., & Smrkolj, M. (2015). Communication
management in project teams–Practices and patterns. Managing Intellectual Capital and
Innovation for Sustainable and inclusive Society, 1359-1366.
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Qubaisi, J. M. M. L. F. A., Elanain, H. M. A., Badri, M. A., & Ajmal, M. M. (2015). Leadership,
culture and team communication: analysis of project success causality-a UAE case. International
Journal of Applied Management Science, 7(3), 223-243.
Snyder, C. S. (2014). A Guide to the Project Management Body of Knowledge: PMBOK (®)
Guide. Project Management Institute.
Verzuh, E. (2015). The fast forward MBA in project management. John Wiley & Sons.
Zulch, B. (2014). Leadership communication in project management. Procedia-Social and
Behavioral Sciences, 119, 172-181.
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