Business Communication Report: HR Strategies, Strengths, Weaknesses

This report provides an in-depth analysis of business communication, exploring the principles and purpose of HR directors in implementing communication strategies. It examines the essential characteristics of effective listeners and speakers during business meetings, highlighting the importance of listening skills. The report also evaluates the strengths and weaknesses of both oral and written communication in a business context, providing insights into how to improve communication effectiveness. Furthermore, the report delves into the HR responsibilities, including recruitment, safety, employee relations, compensations and rewards, and training and development sessions. The report concludes by summarizing the key findings and offering recommendations for enhancing business communication practices. This report is contributed by a student to be published on Desklib, a platform that provides all the necessary AI based study tools for students.

BUSINESS
COMMUNICATION

Table of Contents
INTRODUCTION...........................................................................................................................3
TASK-1............................................................................................................................................3
1.Principle and purpose of HR director for considering business communication strategy.......3
2. General characteristics of effective listeners and speakers during meetings-.........................5
Importance of listening ..............................................................................................................5
TASK-2............................................................................................................................................6
3. Strength and weakness of communication..............................................................................6
CONCLUSION................................................................................................................................7
REFERENCES................................................................................................................................8

INTRODUCTION
Business communication refers to sharing informations within people of company and with other
organisations for the purpose of commercial benefit. It is also about sharing the informations to
promote product or services of the company. This file discusses about principles and purpose of
HR director for implementing communication strategy. Characteristics that employees must have
to be effective speaker and listener in the meeting. This file also discusses about the strength and
weakness of communication both orally and in writing in a business context.
TASK-1
1.Principle and purpose of HR director for considering business communication strategy.
Human resource management department has responsibilities for planning, directing, recruiting,
hiring, and training and development sessions. HR director has many responsibilities for the
company such as-
New recruitments- HR has a responsibility of new recruitment for other functional units. this
department is responsible for the posting of job vacancies, coordinating pre- employment
processes and conducting interviews for the recruitment process. Hr also investigate family
background of the candidates and their drug testing and their reference in the company. The new
business this post can be filled by the HR generalist who keeps all the disciplines of HR. this
thing can be helpful for the Love sport company, company will not hire any employment
specialist or any new recruitment team. This Her responsibility shows that all the candidates are
specific vetted and the company has to adequate their staff members. Hr of this company can
recruit some new employees who has more talkative and helping nature quality in organisation.
This thing will be helpful to improve working environment of the company(Lewis, 2019).
Safety- all the employees or worker can obligate to provide them a safe working environment so
the can work more effectively without any fear. It is primary responsibility of Hr about Health
and wok place safety of the employees. U.K. federal government has included many laws for the

employees safety in the organisations. These laws have included many activities such as-
employees will not work without necessary equipment in the chemical industry, company will
also provide the training to the employees before using new machineries. Hr has also
responsibilities to develop new safety policies in organisation. HR of this company will give the
surety about safety to the employees(Wang, 2019).
Employees relations- Hr is the person who helps to establish good relationship between
employees - employees and employees – supervisory. In other hands Hr handal all the conflicts
among employees and investigate and solve their problems. HR of the company can build good
relationships among employees it will help them to trust each other.
Compensations and rewards- Hr has responsibilities to provide compensations and rewards to
the employees according to their contribution in the growth of company. Hr also gives rewards to
the employees there are mainly two types of reward system- monetary reward system, non-
monetary reward. Hr can also motivate their employees by providing them compensations so
they can communicate with each other more effectively.
Training and development session-
It is one of the main responsibilities of HR to conduct training and development session to new
employee. HR of the company also provide leadership training sessions. This training ios very
required of new employees so they can influence their other employees for the future growth of
company. HR of Sport love company will conduct training sessions which will help to improve
business communication process of the company.
2. General characteristics of effective listeners and speakers during meetings-
Importance of listening
Communication includes all these modalities- writing, listening, speaking and reading. Listening
is a very important of communication in the meetings. Lsitning skills also includes cognitive
process such as- interpretative and understanding messages, it is a process of pay attention and
behaviour process like- to respond someone with non-verbal and verbal feedback.

Effective listening characteristics- effective listener should have this characteristics like –
paraphrasing, probing and summarising. And effective listener should have quality of acceptance
,paying attention and empty. While conducting a meeting effective listener should maintain their
eye contact with the others. They should be open minded it will help to take initiatives in every
process of business. Effective listener should be attentive and relaxed, so they would get the
thing easily. Action and reaction is also a part of effective listening in the meetings. A listener
should pay attention through – body language, posture and eve contact. Effective listening skills
helps to understand new informations easily. It will help to take better decisions for ther
company. Effective listeners should understand the mean of each and every sentence of other
person(Ilie, Nickerson and Planken, 2019).
Importance of speaking
Confidence is one of the main attribute which help to make as successful presentation. Apublic
speaker should be very knowledgeable, accurate and intelligent. Confidence is one of the big
factor to take initiatives in every activities. In business world employees should build their
confidence to present informations in front of other employees.
Passion- passion is a factor which helps to build strong feelings of enthusiasm to do something
creative. Effective speaker should have a passion to speak on the open platform. Speaker should
have passion about the new subjects so it will help them to build enthusiasm for subject. Passion
is a quality which makes a subject meaningful. Without passion a subject is meaningless.
Self awareness and introspection-
Effective speaker should understand their strength and weakness. Self evolution helps to find
out qualities of inside a person. Professional meeting speakers always try to improve their
weaknesses
Engagement with audience
A good speaker always try to engage with their audience. Engagement with the audience helps to
ensure that their audience are moth using their phones or other devices. Good speaker should

have quality to create a raw diagram into the mind of audience. It is very necessary process in the
meetings where manager convince their employees from effective speaking skills.
Total package- a successful speaker also include their gestures, body language and key
messages. Audience also covers all the qualities in the speaker and connect with speakers on
different levels.
TASK-2
3. Strength and weakness of communication.
My strength and weakness of speaking in business communication-
I don't have much experience of public speaking,i haven different kinds of strength and weakness
.all my strength includes my verbal communication in business. My speaking skills are well
structured so I can trough my ideas and words very clearly in front of audience. I always want to
ensure that my audience is getting or not my key message. Ii always try to keep softness in my
voice when my presenting something. I try to use some general words while I am speaking. It
will be helpful for the other employees to understand my point of views. I also pay attention
towards speaker. My verbal communication always helps me to build courage inside me. I like to
take initiatives in business meetings. It is one of the main strength of mine(Khan and Baldini,
2019).
Weakness-
My weakness is my eye contact with other employees. I struggled a lot to make eye contact with
other employees. Another big weakness is my memory. Actually I have sharp memory but some
times I feel very confused about what to say next after my speech. I will try to Improve my weak
areas.
My strength and weakness of writing in business communication
My English grammar is excellent while I am preparing any documents. I can understand about
vocabulary. I always write in English and I feel very proud that I have an ability to create well
structured paragraphs. I hardly made the grammatical mistakes. I always include some effective

words in my presentations so I can affect the others' mentality. I have an ability to write down n
about any critical business situation in effective manner. I also include some motivational lines
in my speeches which helps me to motivate other people(Christensen and Bundgaard, 2019).
Weakness
My biggest weakness in business is while I am writing about financial statements. I do not
understand financial statements easily. In the other hand I don't have much knowledge about
statistics to it is very difficult for me to write down any business statistics. I have some problems
to write about any technical field. I do not understand any technical worlds easily. So I hardly
include complex technical words when I am writing.
CONCLUSION
From the above study it has been concluded that responsibilities of a HR director need to
consider for communication strategy. This file has analysed the core principle of human resource
management department. This file also identified the general characteristics of candidates that
should have to be effective speaker and effective listener when conducting meetings. This file
also evaluated strength and weakness of communication orally and wring.

REFERENCES
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In Teaching Business Discourse (pp. 21-36). Palgrave Macmillan, Cham.
Khan, M.A. and Baldini, G.M., 2019. Global Business Negotiation Intelligence: The Need and
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Lewis, L., 2019. Organizational change: Creating change through strategic communication.
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