HR Communication Strategy: Principles and Meeting Participation Skills

This report provides an analysis of the principles and purposes that an HR director would need to consider in a communication strategy, emphasizing the importance of effective communication in maintaining connections and achieving business goals. It covers key principles like clarity, feedback, and attention, and purposes such as learning managerial skills and preparing people to accept change. Furthermore, the report explains the general characteristics of participants at meetings, highlighting the importance of being both a good listener and a good speaker, with detailed characteristics of each role, such as confidence and passion for speakers, and attentiveness and interest for listeners. The document is available on Desklib, a platform offering study tools for students.

BUSINESS
COMMUNICATION

1. Analysis of principles and purposes that HR director
would need to consider in communication strategy.
• Communication strategies are those that learners use in order to overcome
these problems to convey their intended meaning.
• This includes, paraphrasing, coining new words, substitution and asking for
clarification.
• Communication means to exchange information between sender and a
receiver. Technology has changed the form of communication completely
(What is Business Communication ?, 2018).

Principles of communication strategy
• HR director has to worry about effective communication. It is a scheme that is used to plan
about sharing particular information (Heide and Simonsson, 2014).
• Thus, it is choice of objectives that is very much important in communication. Therefore,
effective communication helps in maintaining connections and further allows business to
perform its work to achieve the goals in efficient manner.
• Thus, if company lacks in communication, they can not compete with the competition
available in market place.

PRINCIPLES
Clarity
Feedback
Adequacy
Attention

PURPOSE
Learning managerial skills
Preparing people to accept change

Purpose of Communication
 Learning managerial skills- Communication assist flow of
information, ideas, beliefs, opinions, advice, etc. that helps HR
director and their staffs to learn various managerial skills
through others experiences.
 Preparing people to accept change- Effective
communication plays significant role in preparing and
motivating people to accept particular changes in the company.

2. Explanation of general characteristics of participants at
meetings must have to be good listener and good speakers.
 Listening and speaking are sensitive skills, because listeners do not have to
produce a language, they just receive it from speakers and understand it.
 They just pass data and information received by directors.
 It is important as it includes complex cognitive process as understanding
messages and affective process that includes being motivated to pay attention
in meeting (Pearson, 2017).
 Thus, Speakers are important as they inform, inspire and entertain
subordinates.
 Hence, characteristics of good speaker and listener has been discussed as per
below context-

Characteristics
Speaker Listener
• Good speaker has to be confident and
passionate about information they are
sharing.
• They must keep message short and sweet so
that listener feels easy to understand it.
• They must not take things personally and
needs to be tough.
• Great speakers must be willing to fail their
way to success.
• They pay attention towards person who is
speaking in a meeting.
• They show their interest in meeting by
nodding or smiling in middle
appropriately.
• They make sure by repeating information
in their own words and show that they
have understood what has been said by
speaker.