Analyzing Communication Styles and Time Management Strategies

This report discusses various communication styles used at different levels within a business, emphasizing the importance of effective communication for achieving business objectives. It explores both formal and informal communication methods, providing examples of how different management levels utilize these styles. The report also evaluates effective time management strategies, such as setting SMART goals, prioritizing work, and eliminating multitasking, to enhance employee efficiency and meet deadlines. The conclusion highlights personal development as a crucial concept for analyzing personal competence and contributing to overall business growth.

PERSONAL AND PROFESSIONAL
DEVELOPMENT
Task 4

Various communication styles used at
different levels
Business Communication is the means of exchanging
information within the employees, stakeholders or public
to attain business objectives (Gillie, 2010).
It involves different communication styles used at different
levels within firm in order to develop effective
communication so that results can be attained.
Through using proper communication channel, it assists in
making effective coordination and thus information can
be delivered to each other (Hedges and Cullen, 2012).

Conti..
It involves different style of communication
which can be undertaken by the Paramount hotel
staff and thus determine the objectives of firm
(Lopper, 2007). Paramount will make use of both
formal and informal communication in order to
guide and direct the policies among different levels
of management.

Conti..
Formal communication
Within formal communication firm makes use of
reports, memos, conferences, seminars etc. so that
business operations can be carried out in an effective
way (Barlow, 2006). On the other hand, informal
communication takes place on the basis of
developing interest and social beliefs of workers.
Apart from this, they can also make use of verbal and
non-verbal communication in order to communicate
among different level of managers.

Conti...
EXAMPLE:
For instance, top level managers generally undertake
formal way of communication while the middle
level manager uses both formal and informal
method so that information can be received by
each other. Furthermore, lower level managers are
responsible to undertake informal method of
communication so that information can be
delivered to individual in an effective way.

Conti...
Levels of communication
It can be assessed that the top level managers are required to
adopt certain effective decisions so that it is essential for
them so that they should undertake activist learning style
(Chen, 2014). With the help of this individual will be able to
adopt best decisions so that desired goals can be attained.
The middle level managers undertakes various tactical decision
so that it is essential for them to adopt theorists approach and
thus communicate the required information to employees.

Conti..
lower level managers undertakes pragmatists
learning style in which it is essential for them to
follow prior obligation of following the stated
commands given by the top level managers and thus
it is essential for them to communicate the details
effectively in order to achieve desired goals (Lopper,
2007).

Evaluate and use of effective time
management strategies
Time management strategies are required to carry out the
business functions in order to meet the set deadline.
Paramount Travel Hotel management requires undertaking
effective time management strategies so that desired tasks
can be accomplished in an effective way.

Conti..
Time management can be considered as the common need in
order to make optimum utilization of resources and thus
attain objectives in appropriate time (Chen, 2014).
In order to accomplish the desired objectives individual is
required to manage the work within set time limit.
Adopting prioritisation, scheduling and SMART goals are
the techniques that help in enhancing efficiency of
employees within firm.

Conti..
Setting SMART goals- With the help of setting
SMART goals, it enables individuals to improve
their performance within given time frame.
However, it is essential for employees to identify
the time limit and thus according to that it is
essential for them to perform the desired tasks and
accomplish goals (Gillie, 2010). Thus, with the
help of such method it assists in developing clear
picture of what things need to be included in order
to implement the process and thus attain results.

Conti..
Prioritising the work- It is an effective time
management strategy that helps in setting prior
tasks at first and thus accomplish the same within
set time limit (Barlow, 2006). It assists manager
to focus primarily upon fulfilling the crucial task
and then completing the other tasks so that goals
can be attained in proper time.

Conti...
Eliminating multitasking- Here, it is essential for
manager to overcome multitasking and thus
spending much time upon different tasks as it
hampers the work quality as well as productivity
(Hedges and Cullen, 2012). Therefore, it is
essential for individual to timely distribute the
work and thus carry out close supervision upon
them.