Personal Statement Report: Communication Skills for a TA Role

This report presents a personal statement analyzing the importance of effective communication for a Teaching Assistant (TA) role. The introduction outlines the significance of communication in sharing ideas and information, particularly when interacting with children, young people, and adults. Task 1 explores effective communication in building positive relationships, emphasizing the importance of listening, respect, and understanding social, professional, and cultural contexts. Task 2 focuses on the skills needed for effective communication, including listening, writing, and assertiveness, as well as methods for adapting communication to different age groups and addressing communication challenges. The report highlights the need to consider cognitive abilities, emotional states, and cultural differences. Finally, the report touches upon legislation and procedures related to confidentiality. The assignment emphasizes practical application of communication skills in a TA role, highlighting the importance of adapting communication strategies to diverse audiences and contexts. The conclusion underscores the value of effective communication in creating positive learning environments and fostering strong relationships.

Personal
Statement

Table of Contents
INTRODUCTION ..........................................................................................................................1
TASK 1............................................................................................................................................1
1.1 Importance of effective communication for developing positive relationship with children,
young people and adults..............................................................................................................1
1.2 Principles of relationship building........................................................................................2
1.3 Social, professional and cultural context affect the relationship and communication with
peoples.........................................................................................................................................3
TASK 2............................................................................................................................................4
2.1 Skills require for making effective communication..............................................................4
2.2 Explain the ways to adopt communication with children and young person........................4
2.3 Difference between communicating with children and adults/ young people......................5
2.4 Adapt the communication to meet different communication needs of adults.......................5
2.5 Manage the disagreement with children, young people and adult........................................6
TASK 3............................................................................................................................................7
3.1 Legislation and procedures...................................................................................................7
3.2 Importance of reassuring.......................................................................................................7
3.3 Kinds of situation when confidentiality protocols must be breached...................................8
CONCLUSION................................................................................................................................8
REFERENCES................................................................................................................................9

INTRODUCTION
Communication is a process by which one person share their ideas, thoughts and
information to the other (Shuker, 2014). By making an effective personal statements, it include a
snapshot which is provided by the TA. It also consider an invitation, judgement of the situation
and story while making a personal statement. The present report describes the process to write a
personal statement by TA. It explain the importance of communication skills while
communicating with children, young and adult person. It also state the principles and social,
professional and culture context which affect the connection with others. In the second phase, it
explain the effective skills which are required while making an effective human action. It also
explicate outcomes which are essential while making interaction with children, young and adult
people. At last, third phase describes the legislation and procedures which help to protect the
data.
TASK 1
1.1 Importance of effective communication for developing positive relationship with children,
young people and adults
To make effective communication it is essential that every person listen to other
carefully. If a individual can not listen to the others than their will be breakdown in connection.
It may be the result of the disruption of the relationship with people.
Children: Effective communication help to make a positive environment in which they
feel secure, relax and confident. It will create a positive situation of learning and considered as
one of the most practical or rewarded way by making effective human action. Being a adult, by
giving chance to the children by which they can share their thought and ideas freely in front of
others. By using appropriate way of communication , children will improve their language and
learn to present their language skills effectively in front of others. It will also help them to
provide advance knowledge and by making proper interaction, positive relationship will be
developed effectively between children and adult (Polanyi, 2015).
Young people: As same as children, young people also learn more effectively by making
communication or stay touch with adults. It help to built trust and generate values in front of
others. By making interaction with young people, it help them to develop communication skills
and this will contribute to their confidence.
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Adult: Communication also play an important role in developing positive relationship
with the adults. It helps to receive and share information from others and create good way of
learning new things. It is essential for building effective team work, this will help to maintain
positive learning in the workplace or environment. It is a useful way to set good example in front
of people and attract others. In this way, by making effective communication help to make a
positive surroundings with children, adult and young people (Lloyd, 2016).
1.2 Principles of relationship building
To make a good relationship, caring, respect and listening are important with each other.
By making positive relationship with children, it will need extra attention and care toward them.
They need communication with adult and know whether they do the right work or not. In
addition to this, children always ask the questions to the adult because they are very curious to
know what happened around them. To make effective relationship, there are various kinds of
communicative principles are followed:
Effective communication: While making a positive relationship with children, adult and
young people, person need to choose right way or medium in which they can interact with each
other. It may be in the form of oral, written way of communication etc.
Showing respect: It is important to give respect to others. While sharing the thoughts or
information in front of adult, it is essential for a person that they should give respect to them. Not
only adults but also the children and young people, communicator must listen them effectively.
Remembering the issues: It include sender need to remember or recognize the issues of
receivers. For example: While making communication with children, communicator need to find
out the problems which they were faced in the school. On the other hand, interaction with adults
and young-people, senderneed to analysis the behaviour and attitude of a person (Kozma, 2014).
Taking time to listen: Person take a time so that children, adult and young people can
share their thoughts freely. It necessary to build trust so that person can express their thought
without having any hesitation.
Being clear with the points: While making communication, person should be clear with
their points by which listener can understand what the sender want to convey. For example:
There are different way by which sender can send their message to children, adults and young-
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people. In case of children, people pay more attention to them. On the other hand, to interact
with adults and young-people, sender respect their thoughts and present their views effectively.
1.3 Social, professional and cultural context affect the relationship and communication with
peoples
There are various social, professional and cultural context which may affect the
relationship with the people while making effective communication with them. It affect the
relationship and make interaction with people because of lack of knowledge or understanding on
different background (Kibler, Ludewig, McClure, Michener, Bak and Sciascia, 2013). Difference
could be through race, religion etc. where the people come from. For example: In many countries
Nodding by head means yes but in some parts like Greece, turkey it also denote no as a reply.
Eye contact is also important in America and Europe. For example: Closing the eyes means
person is getting bored or sleepy. Behaviour of a person also make great impact while interacting
with other. For example: In some areas dress are acceptable but on the other hand same dress are
not acceptable by the person. By using internet and sending messages to someone, delivery of
the message will be depends on how fast message is to be send by a person. Non-verbal
communication also affect the relationship by giving wrong expression of the message.
While conducting a bushiness and parents meeting, person require level of
professionalism in nature. It can be done by which person pretend himself in front of other like
body language, listening, understanding etc. If a meeting conduct with different culture people,
person need to research a commonly acceptable communication behaviour which are easily
understandable by the persons. It does not include any kind of language issues. For example:
Handshake by the both the members is a part of communication. There are various kinds of
behaviour which are accepted by the person in different conditions. While making connection
with others, person should remember the different culture and norms by understanding this,
individual can show effective gesture, body language and eye contact with them (Jones, 2015).
TASK 2
2.1 Skills require for making effective communication
As a TA, a person need to develop many skills while making communication with
children, adult and young people. It is important to give them priority to share their views and
talk freely about their issues which they are faced. For example: During my practise time, we
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participate in an activity, in which all person show their experience and thoughts in front of
others. After completing the activity, we gave the chance to the children so that they were share
their thoughts and discussed their feelings. During the activity, person need to show the respect
by listening carefully and giving importance to their thoughts (Hamilton, 2016).
While a person listening the other's thought, they should make a eye contact with them. If
making communication with the children, person need to make complete interest by saying
different expressive words. For example: Its good, amazing, good, superb etc. A person need to
involved with the children while making interaction. Individual also share his/her story and ask
various question with them. In the whole communication process, person need to get down their
level while making discussion with the children. People also ask some questions, like their
hobby, like and dislike, favourite character etc. to the children. On the other, making discussion
with adult and young, people need to develop maturity and show respect of their view calmly.
In order to communicate, listening skills are also required. Listening effectively can help in
avoiding misunderstandings thus leading to effective communication.
Writing skills are also required for effective communication. Key to efficient communication is
the ability to write clearly.
Assertiveness is another skill that is associated with good communication. This reflects the
ability to stand up for one’s own rights in a calm and positive manner.
Verbal communication skills are more essential for the communication. If person has good
verbal communication skills then only they can easily share their ideas and suggestion to the
management.
Interpersonal skills is more important for the effective communication. The person must have
ability and confidence to communicate with each other.
2.2 Explain the ways to adopt communication with children and young person
There are different ways to deal with different aged person. Individual try to deal with
different ages children by giving the attention differently. As a TA, person can do this by
encouraging the child by which it make good relationship with the individual(Garner, 2014). It is
important to make an eye contact while making communication with the younger children. On
the other, interaction with older children, adults need to give chance to them so that they can
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share their ideas and thought freely without making any hesitation. As per the situation we have
to change the medium of communication by verbal to any mode of communication channel. In
the situation of learning activity, I am working with my selected group so that children are
focused and perform their work without any distractions. In this case, the way of talking with the
children is formal and I provide a positive support to them while working in a class or
educational environment.
Making communication with children and young-people, we also face interaction
difficulties. Child feeling nervous if he face speaking difficulty. In order to this, we try not to
speak from them that what they want to convey. We give support and encourage them so that he
can enable to express the thoughts effectively. In my practice we uses the picture exchange
communication system, in which pictures are to be taken instead of words. It help to improve the
speaking skills of children and also develop positive behaviour in them (Fullan, 2014).
While adapting the communication with children and young people, it is important to consider
the communication differences arising due to varying levels of cognitive abilities, emotional
states and cultural differences. As the cognitive ability of children and young people is different
from those of adults, communication needs to be adapted accordingly. Furthermore, some
communication gestures which may be appreciable in one culture are considered to be highly
offensive in other cultures. Therefore, the same also needs to be considered while adapting
communication with children and young people.
During the communication there are different types of factors which affect the communication
such as state of mind, thinking, understanding etc. To balanced the factors they need to
concentrate on the skills and develop their knowledge according to them. Communication is
depended on the present state of mind of person.
2.3 Difference between communicating with children and adults/ young people
When making communication with the children the language should be taken as per their
age and mind so that they can easily understand the thoughts. Discussion with children is simple
as comparison to the young people because it will need more focus and attention with the
youngster. It is essential that children never be interrupted and dismissed while they are saying
something because this will show the lower level of their self-conscious. During their speaking,
person should not make laugh. In this situation, people should listen them actively and take
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seriously of their views or opinion. In addition to this, giving smile and presenting the polite or
humble nature with them is also essential during the conversation.
On the other hand, while making communication person should give the opportunities to
the young people so that they can develop their communication skills and keeping them as per
the age. This is essential for the young people so that they can develop their mind and take right
decision. In this way, non-verbal, written communication should be followed so that they can
improve their grammar and handwriting. Person also use to communicate the informal and
formal language by which adult/young-people are more concern while speaking in front of other.
This is do so that youngster can identify the situation after that decide what they need to talk in
front of others. If adult finds that youngster face problem in social skills, than they will guide
them by using good manners. It will help in building effective social skills in young people's
behaviours (DiFiori, Benjamin, Brenner, Gregory, Jayanthi, Landry and Luke, 2014). While
communicating with adults, texts and emails can be made use of. These will be effective in
communicating the important details in a specific manner. Thus, important information can be
conveyed in the appropriate manner. This highlights the difference between communicating with
adults as compared to communicating with children and young people. While communicating
with adults, we only require to communicate specific information whereas while communicating
with children we need to provide them detailed information.
During the communication with the adults, there is no need to provide more information about
the topic to the adults they have good understanding skills which helps to understand an
appropriate information and facts.
2.4 Adapt the communication to meet different communication needs of adults
When communicating with adults, we need to use the respectable language because it is
important to listen them carefully by showing the respect. It is essential that adults is comfortable
while interacting with us. It provide suitable and risk free environment in their workplace,
classroom etc. In my practise, we always try to maintain the good image in front of senior people
by giving respect to them. We also encourage by using humble and polite behaviour in my
practise. As a TA, I provide all the guidance and support which are needed in a classroom or
school. By using this process help to make work more easier and it will create teamwork in a
workplace.
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We have to pay attention so that adult does not face any kind of difficulty by sharing their
thoughts. In addition to this, difficulty may be arise in such condition where different family
from various countries and culture face the problems while expressing their thoughts in front of
others. In this way, person need to speak clearly and giving chance to the parents so that they can
talk independently which make positive relationship. We give the value to their all expression
and if they find any trouble we help them by using effective manner. In some cases, if a teacher
is know to use the sign language, it will help to resolve the hearing problems which are faced by
the adults. Person should be confidence about their thought so that it make right impression in
front of the listeners.
Some adults suffer from communication difficulties. As a result of this, their communication
needs are different. While communicating with people with hearing impairment, one needs to
make use of signs. Visual aids can also be used.
Similarly, adults who do not have English as their first language, a translator need to be
appointed so that they are able to understand better.
Some adults face lack of attention and distraction during the communication so they need to
improve their understanding and inter-personal skills which helps to communicate in effective
manner.
2.5 Manage the disagreement with children, young people and adult
In schools, conflicts can be happened in anytime. To deal with such kinds of
disagreement, person need to follow the rules and policies which are prescribed by the schools
law. In some cases, school uses the guidelines by which they listen both the partie's issues very
carefully (De Charms, 2013). As a TA, person should give the opportunities to the children so
that they can resolve the problems by individually. For example: In the case of nursery student,
he/she want to push the chair. In which person first need to look on him that he can resolve the
problem independently or not. If their will be really require help that person go to help him. To
manage the disagreement between child, young people, adult try to follow the various steps:
 To manage the disagreement, person need to use the skills of listening from both of the
sides. In this, he can able to identify the situation after that he can make effective
decision.
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 Next step is to find out that both the parties are intend to resolve the conflicts or not. In
some cases, if children get angry and refuse to make any communication than it is very
difficult to resolve the problems.
 It is very important to resolve the disagreement is that to be pretend as a helper but on the
other hand taking the responsibilities for resolving the issues effectively.
 At last, it is most important that both the parties realize that issues had been resolved and
they were agree with each other.
 Time should be devoted to understanding the reasons of the conflict. Effectively listening
to the child will help in gaining his trust and thus disagreement can be better managed.
 While talking to young people, disagreement can be managed by keeping one’s feelings
in check. Patience need to be observed.
 Adopting suitable non- verbal communication can also help in managing disagreements
with children as well as young people.
Sometimes adults cannot provides the appropriate and specific information to the peoples. So
this conflict affects the communication. Text ad email is the best way to communicate the
specific information to the peoples. Providing information through the email and text to other
people they can easily understand and manipulate it.
TASK 3
3.1 Legislation and procedures
By making communication with children and young people, adult should have complete
knowledge of legislation and their use effectively. As a TA, my role is to maintain a complete
record so that it will available as per the need. All the data need to be confidentially recorded as
per the Data Protection act 1998 (Dalley, Case, Schaverien, Weir, Halliday, Nowell Hall and
Waller, 2013). Data protection Act binds the concerned person to protect personal data that has
been stored on computers. This act provides rules regarding the protection of data. The Children
Act 1989 sets out duties for courts, parents and local authorities as well as other agencies to
safeguard children and promote their welfare. Every Child Matters is the initiative of UK
government with the following five outcomes for young children:
 Be healthy
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 Enjoy and achieve
 Stay safe
 Achieve economic well- being
 Make a positive contribution
Data protection act provides the higher security to protect their data and maintain paper filling
system. Every individual have a right to maintain and control the specific information about
themselves. Child and adults can easily communicate with other peoples by having
understanding and interpersonal skills.
If a parent come to meet me and discuss the medical issues of a child, in this case it is my
responsibilities to make complete record of each and every things by maintaining a separate
record book. In addition to this, I also collect all the information of a child such as dietary needs,
deceases etc. so I can take effective action as per the collected information. It is a responsibilities
of a TA that he can not disclose any information, if he do so he will breach the confidentially
record as per the law. If their is some conditions where it will really needed than he will need to
do so.
3.2 Importance of reassuring
It is essential that young, adult and children show know the confidentially or their safety,
if they not do so it will be turn as crime. It require a professional knowledge and ensure that all
the information of child, young and adult people will not be abused. It is also important to the
professional that which kind of information he want to be shared, where and how it is to be
stored, delivered and disclosed by using an appropriate manner.
As per the given case, in a school confidentiality policy should be adopt by the staff
members in which they should be aware and set the school's target and objectives by using
effective manner. As per the Data Protect Act 1998, all the organisational information should be
recorded with the Data Protection Commission. This act provides the eight principles of practice
in which personal information can be used effectively. In addition to this, all the information
need to be fair, accurate and well- defined so that it should be by keeping right things at the right
time (Bodie, 2013).
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Reassuring children is important as it will help in developing trust between the children
and the adults. This will help in building health relationships. Further, this will also make the
children and young people feel secure. If the children know that their information will be kept
confidential, they will focus more on their improvement and development rather than worrying
about their mistakes. Hence, it will be useful for their development as well.
Importance of the reassuring is that it maintain the health relationship between the peoples. It
also provides the higher security to the adults and child for the effective communication. It also
increases the level of personal and professional development of the adult and child.
3.3 Kinds of situation when confidentiality protocols must be breached
As a TA, it is essential for him that all the personal information of children and young
people like date of birth, addresses, contact number must be recorded effectively. It also include
all the sensitive information like issues related to the behaviours, medical details, background of
family etc. Adult plays an important role for making all the details confidential. It is a duty to
protect the identity of every child and protecting the privacy. All these process can be done if
professional maintain the every record confidentially. Subject matter can be deliver if it will be
passed out from different legislation and also the permission which is granted by the parents. In
some cases, if parents does not want to give permission than school would not be able to share
the information anyone.
CONCLUSION
As per the above detailed, it has been concluded that effective communication is essential
for every person. If person does not choose the correct way of communicating their thoughts to
other, than they will not able to convey the information which is necessary for others. As a TA,
there are various roles and responsibilities was performed to improve the communication skills
of children as well young people. By using various examples such as school, different legislation
are used by which data or personal information will not be out and secured effectively. It also
explained the disagreement between children and young people. The ways by which
disagreement can be resolved also presented effectively in the report (Audet, 2016).
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REFERENCES
Books and journals
Audet, C. M., 2016. A. Personal Statement.
Bodie, Z., 2013. Investments. McGraw-Hill.
Dalley, T., Case, C., Schaverien, J., Weir, F., Halliday, D., Nowell Hall, P. and Waller, D., 2013.
Images of art therapy: New developments in theory and practice. Routledge.
De Charms, R., 2013. Personal causation: The internal affective determinants of behavior.
Routledge.
DiFiori, J. P., Benjamin, H. J., Brenner, J. S., Gregory, A., Jayanthi, N., Landry, G. L. and Luke,
A., 2014. Overuse injuries and burnout in youth sports: a position statement from
the American Medical Society for Sports Medicine. Br J Sports Med. 48(4). pp.287-
288.
Fullan, M., 2014. Leading in a culture of change personal action guide and workbook. John
Wiley & Sons.
Garner, W. R., 2014. The processing of information and structure. Psychology Press.
Hamilton, N. Y., 2016. A. Personal Statement. tuberculosis.
Jones, S., 2015. Non-academic indicators and the Higher Education admissions process: a case
study of the Personal Statement. Handbook of Higher Education Admission Policy
and Practice.
Kibler, W. B., Ludewig, P. M., McClure, P. W., Michener, L. A., Bak, K. and Sciascia, A. D.,
2013. Clinical implications of scapular dyskinesis in shoulder injury: the 2013
consensus statement from the ‘Scapular Summit’. Br J Sports Med. 47(14). pp.877-
885.
Kozma, R., 2014. Technology in service of development: Personal statement.
Lloyd, B. P., 2016. A. Personal Statement. Journal of Behavioral Education, 24, pp.167-195.
Polanyi, M., 2015. Personal knowledge: Towards a post-critical philosophy. University of
Chicago Press.
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Shuker, L., 2014. ‘It’ll look good on your personal statement’: self-marketing amongst university
applicants in the United Kingdom. British Journal of Sociology of Education. 35(2).
pp.224-243.
Online
Communication Skills for Workplace Success. 2016. [Online]. Available through:
<https://www.thebalance.com/communication-skills-list-2063779>. [Accessed on 6 July
2017].
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