Analyzing Communication Theories & Overcoming Barriers to Study Abroad

This report provides an overview of business communication, emphasizing its importance within organizations and for students. It begins by discussing general theories of organizational communication, including Bureaucracy Theory, Theory X and Theory Y, Functional Approach to Corporate Culture, and the Speech-Act Theory & the Learning Organization. The report then evaluates the various barriers that discourage students from studying abroad, such as financial constraints, lack of motivation, cultural differences, emotional attachments, and uncertainties like the Covid-19 pandemic. Finally, it outlines the strategies that universities have implemented to overcome these barriers, including regular communication, highlighting the benefits of studying abroad, providing financial assistance, and utilizing digital media for outreach. The report concludes with recommendations for effective communication in organizations and for motivating students to pursue international education.

Business
Communication
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Abstract
Business communication is the process of sharing information among the members of
organisation. Effective communication helps to keep all the stakeholders motivated to work and
reach the goals and objectives of organisation. The barriers to communication are mentioned in
report and the strategies to overcome them are also mentioned.
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Table of Contents
Abstract............................................................................................................................................2
INTRODUCTION...........................................................................................................................4
MAIN BODY...................................................................................................................................4
Analysis and discussion...................................................................................................................4
Discuss some general theories of organisational communication..........................................4
Evaluate the barriers discouraging students from studying abroad........................................5
Outline the strategies your university has implemented to overcome these barriers.............6
Recommendations............................................................................................................................7
CONCLUSION................................................................................................................................7
REFERENCES:...............................................................................................................................8
Books and Journals.................................................................................................................8
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INTRODUCTION
Communication can be defined as the process by which information is exchanged
between individuals. There is key role of communication in the life of students and they are able
to learn effectively if there is proper communication used (Kalogiannidis, 2020). In this report,
there is evaluation regarding the general theories of organisational communication. Afterwards
the barriers that discourage the students to study abroad are mentioned. In the end, strategies
adopted by University to overcome the barriers are also mentioned.
MAIN BODY
Analysis and discussion
Discuss some general theories of organisational communication.
Organisational communication is defined as the channels of communication used by the
organisation in order to interact with all the members. There is need of formal communication in
the organisation so that there is proper relationship among the employees and employers in the
company. The theories of organisational communication are as follows:
Bureaucracy Theory: This theory was given by German sociologist Max Weber. It states
that there is a formal structure that is followed by the company. This means that the employees in
the organisation get order from one member who is above them and report to the same person
(Kalogiannidis and Papaevangelou, 2020). They have to follow a hierarchy of communication
that is being followed by them. The employees cannot interact directly with the higher authority
and have to take permission from the senior. This theory helps to keep control on the working
employees and guide them properly. The messages ae communicated in suitable manner.
Theory X and Theory Y: The theory comes from Human Resources School that says that
proper communication helps to bring motivation among the employees. There is key role of
motivating the employees so that they are able to manage the work and provide innovative ideas
to carry on the work. It also states that the ability to control self assists in promoting creativity.
The employees are greatest assets of the company and there is requirement of motivating so that
there are innovative ideas given by them while working the organisation. The ideas of employees
must be communicated and heard so that they are ready to take necessary actions. The rewards
are important for the employees and to achieve organisational objective.
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Functional Approach to Corporate Culture: There is key role of communication in
providing best culture in the corporate. By interacting with the employees and sharing
information with them it becomes easy to carry on the work in the company. The use of proper
decision making with communication is necessary to bring best culture in the organisation
(Garcia-Sanchez and et.al., 2020). In order to keep the employees working effectively and there
is need of communicating with the employees. They are able to function in appropriate manner
and maintain effective conditions in the company.
The Speech-Act Theory & the Learning Organization: This theory is developed upon
the belief that human existence is defined as the ability to coordinate with communication. The
employees in a company are able to learn from each other and address the challenges by
interacting with each other. The learning is organisation is a continuous process and is processed
and supported by the regular communication. It is essential to have conversation with the
employees so that better decision making is done. All the stakeholders are able to know about the
organisation with the help of communication. The reality of the company is being told to
stakeholders as they are also interested in the information to the company.
Evaluate the barriers discouraging students from studying abroad.
The students are not ready to go to abroad for studies due to the barriers that are present.
Barriers can be understood as the obstacles that stop them from going out. There is key role of
identifying the barriers and taking the actions to solve them. Below is discussion related to the
barriers faced by them from studying abroad are mentioned below:
Financial barrier: The students face financial issues as there is need of ample amount of
funds to go abroad and carry on the studies. They do not want to take loan for their further
studies and this stops them from going out to continue their studies. This shows that financial
condition is stopping the students.
Lack of motivation: There is lack of motivation seen among the students that stops them
from going out (Sapkota and Vander Putten, 2018). The lack of self-motivation stops them from
knowing more about further studies. The students lack confidence and this also stops them to
carry on the studies.
Cultural barriers: There is difference in culture that is also a hindrance for the students as
they are not ready to go and adjust in different culture. They have problems related to the food,
dressing, communication of the students. This is a problem that is being faced by the students at
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the time of going out. They do not feel comfortable to like without their family members and this
is problematic for them.
Emotional barriers: The students are emotionally attached to their families and home
town. This cause also stops them from going out as they get emotional just be thinking about
living alone.
Uncertainties: There are a lot of uncertainties that are present in the environment like
Covid-19 that changes the scenario of overall education system. No one was allowed to go out of
their homes and all the classes were online. The students prefer to be at their home and take
online classes. This shows that a lot of factors stop the students from going abroad to study.
Outline the strategies your university has implemented to overcome these barriers.
There is need of effective strategies that will help the students to get education from abroad.
It is seen that the students need quality education and all the students who have calibre and talent
to learn will be able to do the same by overcoming all the barriers. The universities abroad
should take suitable actions and design the strategies that will help them. Some of the strategies
are mentioned below:
 There is key role of regular communication as it helps the students to stay motivated and
manage the work effectively so that better results are attained. It is necessary to interact
with the students on regular basis as it is required to build relations with them (Blewitt,
Parsons and Shane, 2018). The University must take actions to regularly communicate
with the students so that better relations with the students are maintained.
 The students must be told about the benefits of carrying the education via abroad so that
they are attracted towards the plan. The University must so have provided placements and
other options that are beneficial for the success of students and help them to come and
study.
 The financial assistance must also be provided by the University to the students so that
the financial barrier is eliminated. The courses must be provided with different options so
that the students can choose as per their financial position. This helps them to take the
course from abroad.
 The use of digital media is also important to attract the students and to raise awareness.
This will help to provide motivation to the students to carry on their studies abroad
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(Tripathy, 2018)(Nikolenko and et.al., 2019). The use of right platform will help to
engage the student and let them study.
Recommendations
It is recommended that that there is need of using effective communication in all the
organisations. The students also require effective communication so that they are able to
understand the lessons and learn them effectively. It is also important that there is good
commination within organisation as it is required to take effective decisions. Overall process of
communication must be used in order to teach the students in effective manner. The students
must also be motivated so that they are ready to go out and study despite of barriers that they
face.
CONCLUSION
It is concluded that communication is a two-way process that requires involvement of both
the parties. The students need good communication so that they are able to understand the
concepts. The barriers faced by the students while going abroad are mentioned in this report.
Along with that the strategies to overcome the barriers are mentioned.
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REFERENCES:
Books and Journals
Blewitt, J. M., Parsons, A. and Shane, J. M., 2018. Service learning as a high-impact practice:
Integrating business communication skills to benefit others. Journal of Education for
Business, 93(8), pp.412-419.
Garcia-Sanchez and et.al., 2020. “Sell” recommendations by analysts in response to business
communication strategies concerning the Sustainable Development Goals and the
SDG compass. Journal of Cleaner Production, 255, p.120194.
Kalogiannidis, S. and Papaevangelou, O., 2020. Impact of Business Communication on the
Performance of Adult Trainees. International Journal of Academic Research in
Progressive Education and Development, 9(3), pp.213-222.
Kalogiannidis, S., 2020. Impact of effective business communication on employee
performance. European Journal of Business and Management Research, 5(6).
Nikolenko and et.al., 2019, March. Parcelled phrases in the aspect of business communication.
In IOP Conference Series: Materials Science and Engineering (Vol. 483, No. 1, p.
012106). IOP Publishing.
Sapkota, K.N. and Vander Putten, J., 2018. Social media acceptance and usage by business
communication faculty. Business and Professional Communication Quarterly, 81(3),
pp.328-350.
Tripathy, M., 2018. Assertiveness–A win-win approach to business communication. IUP Journal
of Soft Skills, 12(2), pp.48-56.
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