Project Management Plan for New Community Playground Project

This project management plan outlines the development of a new community playground. It includes a detailed Work Breakdown Structure (WBS) that breaks down the project into manageable tasks, along with timelines and deliverables. A RACI chart clarifies roles and responsibilities for each team member, ensuring accountability and efficient execution. The project schedule is visualized using Gantt and AoN charts, providing a clear overview of task dependencies and durations. The plan also addresses resource allocation, potential overloads, and budgetary considerations. Risk management strategies are outlined to mitigate potential issues, and change and stakeholder management processes are defined. The document concludes with project closure elements, including audit processes, to ensure a successful and well-managed project. The project involves various stakeholders, including council authorities, a project manager, landscape gardeners, and equipment suppliers, all working collaboratively to deliver the playground on time and within budget.

Kirat Gill
ID: 23867987
PROJECT MANAGEMENT OF
NEW PLAYGROUND FOR
COMMUNITY

Table of Contents
Introduction:..........................................................................................................................................2
TASK 1 & 2: Theory of Project Planning & Project Management Plan...................................................3
WBS.......................................................................................................................................................3
RACI Chart:............................................................................................................................................7
Project Schedule:.................................................................................................................................10
Gantt chart:.....................................................................................................................................10
AoN:.................................................................................................................................................14
Two-pass method:.......................................................................................................................15
Enumeration Method..................................................................................................................16
Project Resources and Overloads:.......................................................................................................19
Identification of resources:..............................................................................................................19
Availability and assignment of the resources:.................................................................................20
Budgets:...............................................................................................................................................21
Source of funding:...........................................................................................................................21
The estimated cost of resources and wages:...................................................................................22
Risk Management................................................................................................................................25
Change Management:.........................................................................................................................31
Stakeholders Management:................................................................................................................33
Project Closure:...................................................................................................................................33
Audit Process:..................................................................................................................................33
Final Audit:......................................................................................................................................33
References:..........................................................................................................................................34
1

Introduction:
With the acceptance of Project charter of playground project by the council for
a new community playground, this report depicts the project management
plan of new playground project for the community. Council has allocated 1000
meter square of green space and budget of $2, 50,000.Council has allocated a
small project team to render services such as site preparation, installation of
pathways, installation of soft-fall base and landscaping. The project team and
other associates have access to council’s building, gardening, and earthworks
equipment. The project team comprises of Project Manager, landscape
gardener, a concreter, plumber, portable services provider and park bench
retailer. The playground equipment will be supplied by Fun Kids Play
Equipment Company to further assist in completion and objectives of this
project.
Analysis of project schedule is necessary for the commencement of the project
has been utilized with the help of WBS, Gantt charts and AoN charts. A
separate excel sheet containing of all the calculations has been attached to
better understand the project and the entire team member’s deliverables.
This Project management plan will also give an estimate resource overloads
and constraints (if any), proper risk management practices and its mitigation,
budgetary requirements, and list, change and stakeholder’s management with
project closure elements i.e., audits.
2

TASK 1 & 2: Theory of Project Planning & Project Management Plan
WBS
As defined by Kloppenborg, Anantatmula & Wells (2019, p. 220) project Work
breakdown Structure (WBS) is a tool which is product-oriented or deliverables
of a certain project work that are visualized in a most efficient way to
communicate project elements. These elements are rendered in graphical
formats such in organizational flow chart or free format charts that divide the
deliverables of a project into smaller sections or pieces (Kloppenborg,
Anantatmula & Wells 2019, p. 221).
This stands true as per Kloppenborg, Anantatmula & Wells (2019, p. 222) WBS
has been described as a “cornerstone” of effective planning, controlling,
execution and reporting of the project. The work rendered within the WBS
needs to be identified, scheduled, budgeted, or any rectification. Initial funding
for the project has been received; the Project Lead or the supervisor is
responsible to develop WBS based on such initial funding to allocate it to the
proper budget requirements. As planning the project requires proper
discipline, systematic process, and visibility of the work to be executed for the
purpose of the business objectives.
The table below gives information of new playground community project with
WBS number, deliverables, and activity list. Activities are the actions that will
produce the deliverables. Often the WBS is created at the same time as the
activity list (Timonthy J. Kloppenborg, 2019)
Each of the work tasks has been allocated a code of work breakdown task
which helps for planning, controlling, and organizing various tasks. The
completion of the task is the duration period i.e., days and commencement
date of the project with estimated end dates of the task. The estimated
completion date with ribbon cutting ceremony has been estimated1 on 28th
August 2021.
1 It is an estimated date, it may or may not affect the work (such as natural or human-made calamities) which may see
extension in the completion of the project.
3

Number
(#) Work package/Activity name Duration
(Days) Start date Finish Date
1 Charter Signed off
2 Pre-inspection & preparation of open space 7 1st July 2021 7th July 2021
2.1 Clearing site for demolition 3 1st July 2021 3rd July 2021
2.2 Removal of any landscape 3 4rd July 2021 6th July 2021
2.3 Cleaning of waste materials 1 7th July 2021 7th July 2021
3 Basic layout 5 8th July 2021 13th July 2021
3.1 List of equipment’s to be used 1 8th July 2021 8th July 2021
3.2 Determining layouts for installation 2 9th July 2021 11th July 2021
3.3 Finalizing Layouts and plan 2 11th July 2021 13th July 2021
4 Water inspection 9 14th July 2021 22nd July 2021
4.1 Inspection of water pipelines 1 14th July 2021 14th July 2021
4.2 Laying new water pipes 3 15th July 2021 17th July 2021
4.3 Installation and testing water pipelines 3 18th July 2021 20th July 2021
4.4 Testing flow and purity 1 21st July 2021 21st July 2021
4.5 Installation of water fountain 1 22nd July 2021 22nd July 2021
5 Development of foundation 10 23rd July 2021 1st August
2021
5.1 Lay new foundation 3 23rd July 2021 25th July 2021
5.2 Inspection of foundation 1 26th July 2021 26th July 2021
5.3 Layering of concrete pathways 3 27th July 2021 29th July 2021
5.4 Installation of soft-fall rubber base 3 30th July 2021 1st August
2021
6 Installation of equipment’s 3 2nd August
2021
4th August
2021
4

6.1 Selection of playground equipment’s 1 2nd August
2021
2nd August
2021
6.2 installation of playground equipment’s 2 3rd August
2021
4th August
2021
7 Installation of landscaping 6 5th August
2021
10th August
2021
7.1 Install landscaping 2 5th August
2021
6th August
2021
7.2 layering of grass around the perimeter 2 7th August
2021
8th August
2021
7.3 Planting of trees and shrubs 1 9th August
2021
9th August
2021
7.4 Inspection of landscaping 1 10th August
2021
10th August
2021
8 Park benches Installation 2 11th August
2021
12th August
2021
8.1 Selection of benches 1 11th August
2021
11th August
2021
8.2 Delivery and installation 1 12th August
2021
12th August
2021
9 Portable Restroom Facilities 3 13th August
2021
15th August
2021
9.1 Selection of restroom facilities 1 13th August
2021
13th August
2021
9.2 Delivery and installation 2 14th August
2021
15th August
2021
10 Final Inspection 8 16th August 23rd August
5

2021 2021
10.1 Scheduled inspection by construction
authorities 2 16th August
2021
17th August
2021
10.2 Plumbing inspection 1 18th August
2021
18th August
2021
10.3 Safety and compliance inspection 2 19th August
2021
2oth August
2021
10.4 Final approval from council and associations 3 21st August
2021
23rd August
2021
11 Opening ceremony 5 24th August
2021
28th August
2021
11.1 Promotion and leaflets to surrounding localities 4 24th August
2021
27th August
2021
11.2 Ribbon cutting ceremony 1 28th August
2021
28th August
2021
Table:1
6

RACI Chart:
RACI chart or RACI matrix is visual representation of the key roles and responsibilities of each team member within the
project (Kloppenborg, Anantatmula & Wells 2019, p. 297). RACI stands for (Kloppenborg, Anantatmula & Wells 2019, p.
297).:
The WBS chart will be used to identify RACI of the new playground project for the community, where I can be clearly seen
as the project manager with the most authorities in the several deliverables. As the project commences the different
deliverables has different responsible person involved for the completion and success of the project. The RACI chart can
be found in the below table 2:
7
R A person/group “responsible” for the actual work executed.
A A person/group “accountable” for the success of the activity and is a
decision maker.
C A person/group that needs to be “consulted” for various details and
requirements.
I A person/group who is kept “informed” for the major updates.

Table: 2
WBS Number
(#) Work package/Activity name Council
Authorities
Project
Manager
Landscape
Gardener
Concret
er
Plumb
er
Fun Kids Play
Equipment
Park Bench
Retailer
Portable
Facilities
1 Charter Signed off R R R R R R R R
2 Pre-inspection & preparation of open
space
2.1 Clearing site for demolition I A N/A R I N/A N/A N/A
2.2 Removal of any landscape I A N/A R I N/A N/A N/A
2.3 Cleaning of waste materials I A N/A R I N/A N/A N/A
3 Basic layout
3.1 List of equipment’s to be used I R C C C C C C
3.2 Determining layouts for installation I R C C C C C C
3.3 Finalizing Layouts and plan I R C C C C C C
4 Water inspection
4.1 Inspection of water pipelines C A C C R N/A N/A C
4.2 Laying new water pipes I A I I R N/A N/A C
4.3 Installation and testing water
pipelines I A I I R N/A N/A C
4.4 Testing flow and purity I A I I R N/A N/A C
4.5 Installation of water fountain I A I I R N/A N/A I
5 Development of foundation
5.1 Lay new foundation I A I R I N/A N/A N/A
5.2 Inspection of foundation I A I R I N/A N/A N/A
5.3 Layering of concrete pathways I A I R I N/A N/A N/A
5.4 Installation of soft-fall rubber base I A I R I N/A N/A N/A
8

6 Installation of equipment’s
6.1 Selection of playground equipment’s I A C N/A N/A R N/A N/A
6.2 Installation of playground equipment’s I A C N/A N/A R N/A N/A
7 Installation of landscaping
7.1 Install landscaping I A R N/A N/A N/A N/A N/A
7.2 layering of grass around the perimeter I A R N/A N/A N/A N/A N/A
7.3 Planting of trees and shrubs I A R N/A N/A N/A N/A N/A
7.4 Inspection of landscaping I A R I I N/A N/A N/A
8 Park benches Installation
8.1 Selection of benches I A N/A N/A N/A N/A R N/A
8.2 Delivery and installation I A N/A N/A N/A N/A R N/A
9 Portable Restroom Facilities
9.1 Selection of restroom facilities I A N/A N/A N/A N/A N/A R
9.2 Delivery and installation I A N/A N/A N/A N/A N/A R
10 Final Inspection
10.1 Scheduled inspection by construction
authorities C A N/A R I N/A N/A N/A
10.2 Plumbing inspection C A I I R N/A N/A N/A
10.3 Safety and compliance inspection R R R R R R R R
10.4 Final approval from council and
associations R A I I I N/A I I
11 Opening ceremony
11.1 Promotion and leaflets to surrounding
localities R A I I I I I I
11.2 Ribbon cutting ceremony R A I I I I I I
9

Responsibility of the concreter to render pre-inspection and preparation of the sites, Plumber has informed, and PM has
been accountable for the success of this task. Plumber is responsible for water inspection and installation of the water
fountain with landscape and concreter consulted for inspection and later informed for all the tasks. All the parties have
been consulted for the basic layout and structure of playground, council members have been informed about the
requirements and plus the access to gardening and earth works equipment’s. It is the responsibility of the concreter to
develop foundation and lay new foundation.
Project Schedule:
Gantt chart:
A Gantt chart renders information in a simpler way possible to communicate project schedule. It is a horizontal bar chart
that shows the various activities to be executed and these are depicted with bar icons for their early start date to early
finish date. It shows the timeline of the activities to be commenced from start date to finish date. To add on, as per
Geraldi and Lechlar (2012, p.10) Gantt chart gives an information about the objective and a precise description about how
long it is going to take a project to complete. Geraldi and Lechlar (2012, p.16) even commented that it is sequential, and
information is visualized so that each task is performed with a clear sequence where there is no need for revisit the tasks
again.
The following table 3 gives an information about the task that are needed to be performed as per the sequence with start
date and days to complete for the playground project and an excel sheet has been attached to the report of various works
and responsibilities of each of the resources and their deliverables.
10

Table 3:
TASKS Start
Date
Days to
complete
Clearing site for demolition 1-Jul 3
Removal of any landscape 3-Jul 3
Cleaning of waste materials 5-Jul 1
List of equipment’s to be used 8-Jul 1
Determining layouts for installation 9-Jul 2
Finalizing Layouts and plan 11-Jul 2
Inspection of water pipelines 14 Jul 1
Laying new water pipes 15-Jul 3
Installation and testing water pipelines 18-Jul 3
Testing flow and purity 21-Jul 1
Installation of water fountain 22-Jul 1
Lay new foundation 23-Jul 3
Inspection of foundation 26-Jul 1
Layering of concrete pathways 27-Jul 3
Installation of soft-fall rubber base 30-Jul 3
Selection of playground equipment’s 2-Aug 1
Installation of playground equipment’s 3-Aug 2
Install landscaping 5-Aug 2
layering of grass around the perimeter 7-Aug 2
Planting of trees and shrubs 9-Aug 1
Inspection of landscaping 10-Aug 1
Selection of benches 11-Aug 1
Delivery and installation 12-Aug 1
Selection of restroom facilities 13-Aug 1
Delivery and installation 14-Aug 2
Scheduled inspection by construction 16-Aug 2
11