Company Law Case Study on Contractual Authority and Agreements

This case study analyzes two scenarios related to company law, focusing on contractual agreements and the authority of company officers. The first scenario involves a proprietary company with a single director and a company secretary, exploring whether a contract signed by both is binding. The analysis considers the powers conferred by the Corporations Act, specifically sections 198E(1) and 198A, and the implied authority of the company secretary as established in the Panorama Developments case. The second scenario examines a contract signed by a director and witnessed by another individual, and whether the contract is binding. It delves into the execution of documents with a company seal, statutory assumptions under section 129, and the application of the Turquand's rule. The case study references relevant sections of the Corporations Act, case law such as Belven Enterprises Pty Ltd v Lydham Pty Ltd, and legal principles like constructive notice to determine the validity and enforceability of the contracts. The conclusion of the analysis determines whether the contracts are binding on the companies, considering the roles and authority of the individuals involved.

Name
Institution
Date
COMPANY LAW
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INTRODUCTION
Although a company is a legal person1, it is an entity that is abstract in form and its capacity to
contract can only be through natural persons’ actions.2 By virtue of section 126 of the
Corporations Act3, a company possesses the power to enter into contracts through the agency of
persons who are acting upon either the implied or express authority of the company.
Accordingly, contracts are only binding upon a company if they are entered into by agents who
have the company’s authority. Normally, parties to such contracts would seek to escape from
liabilities that arise from the same. Therefore, it is important to establish that the persons acting
as agents have ostensible or actual authority from the company for the contracts to be binding.
The organic theory of company law largely governs these kinds of scenarios, which lie beyond
the ambit of agency law. However, they draw from agency law.
QUESTION 1
Michelle and Tim both sign a contract for the purchase of a motorbike with Michelle as director
and Tim as company secretary. Michelle wants to opt out of the contract. The issue is whether
the contract is binding upon Motorbikes Pty Limited.
In most of the companies with multiple directors, the companies’ constitutions will confer upon
the board of directors (collectively) with management powers. The actions of a single director
with outsiders will usually not be binding on the company as he lacks implied actual authority.4
By virtue of a mandatory rule contained in section 198E (1) of the Corporations Act, a
proprietary company that has a single director or shareholder is conferred with all of that
1 Salomon v Salomon and Company
2 Larelle Chapple and Phillip Lipton, Corporate Authority and Dealings with Officers and Agents, (Australia: CCH
Australia Limited 2002), p.1.
3 The Corporations Act 2001, (Cth) Australia.
4 See Brick and Pipe Industries Ltd v Occidental Life Nominees Pty Ltd (1991) 6 ACSR 464 at 476.
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company’s powers. The company’s constitution can limit such sole director’s actual authority
where he is not the sole shareholder. This actual authority is lessened despite the wide powers
conferred by section 198A. However, the individual director may possess implied authority to do
what a sole director normally does in such a situation. The result is that the implied authority of
such a sole director may be wider than their actual authority.5
The authoritative pronunciation in the Panorama Developments case was that company
secretaries are not merely clerks any longer but are considered to be companies’ officers with
extensive responsibilities and duties.6 In that case, “chief administrative officer” was the new
term that was used to refer to company secretaries. Their authority is implied and they can
represent the company in certain matters such as entering into contracts involving internal
administration but not management of the company’s daily business. In the celebrated case of
Northside Developments Pty Ltd v Registrar-General, the Honourable Court held that the
company secretary’s position is conferred with implied actual authority. Such authority is for
countersigning the affixed seal of the company and witnessing the fixation of the common seal.
Motorbikes Pty Ltd is a proprietary company that has a single director, Michelle, who is the sole
director, and a company secretary, Tim. The law confers upon Michelle as sole director all the
powers of the company. Such power includes entering into contracts with outsiders. Tim, as
company secretary, is also clothed with ample powers to sign contracts on behalf of the company
under the law.
The contract signed by Michelle and Tim on behalf of Motorbikes Pty Ltd for the purchase of a
Motorbike is therefore binding upon the company.
5 Ford H, Ford's Principles of Corporations Law, 10th ed (Australia: Butterworths 2001), p.658.
6 Panorama Developments (Guildford) Ltd v Fidelis Furnishing Fabrics Ltd [1971] 2 QB 711.
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QUESTION TWO
Gerard, who is listed as the director of Cakes Pty Ltd, signs, witnesses and stamps with the
company seal a contract to buy a cake shop from George. Sylvia is the other witness to this
transaction. George wants to back out of the transaction and the issue is whether he is bound by
the contract.
Section 129 (6) provides for the execution of documents with the company seal. It provides that
an assumption may be made that a company duly executed a document if the common seal
appears to have been affixed and the witnessing done according to the provisions of section 127
(2). This was the holding in the Belven case where the court held that the common seal must
“appear to be fixed”.7 For the assumption to be applicable, an outsider only needs to rely on the
fact that the document was signed by the company officers. This was the holding in the MYT
Engineering case.8 In that case, the consent of the company was evidenced by the signature of
the directors. In the case of re Efron’s Tie & Knitting Mills Pty Ltd9 and in Mancini v Mancini10,
the Court held that a director of a company cannot attest to the execution of a document in two
different capacities. This holding as read with section 127 (2) requires two different directors to
physically witness the signing of the seal. However, even where an outsider is aware that the
company’s constitution was not complied with during the affixing of the seal, he can still make
an assumption that the sealing was done accordingly.11 This was the position in the celebrated
deciding of Equiticorp Finance Ltd v Bank of New Zealand.12
7 Belven Enterprises Pty Ltd v Lydham Pty Ltd (1996) 14 ACLC 1478.
8 MYT Engineering Pty Ltd v Mulcon Pty Ltd (1999) 17 ACLC 861, 864.
9 [1932] VLR 8, 23.
10 (1999) 17 ACLC 1570.
11 Brick and Pipe Industries Ltd v Occidental Life Nominees Pty Ltd (1992) 10 ACLC 253.
12 (1993) 11 ACLC 952.
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With regard to the time of acknowledging an outsider’s knowledge, it is at the time he enters in
the contract.13
The general rule is that a Principal is not bound by a contract in which an agent without authority
entered as such a contract is absolutely void.14 The Corporations Act makes provision for
outsiders who correctly identify the officers of a company but incorrectly attribute their authority
to transact. Sections 129 (2) and (3) provide for statutory assumptions where an outsider may
assume that company officers who hold out as such or who are identified from the public record,
have the implied authority that the position carries and are duly appointed. Section 201M further
provides that mere defective appointments do not invalidate the acts of company officers. For
outsiders dealing with officers, sections 198A and 198C are replaceable rules that confer actual
authority to those officers. The company constitution also has a similar effect. It is important to
note that by virtue of the Common Law doctrine of Constructive Notice, an outsider is expected
to have knowledge of the company’s constitution. The implication is that the outsider is deemed
to have knowledge of any express limitations on the authority of company officers. Although this
rule operated against outsiders dealing with companies, the rule in Turquand’s case provides
outsiders acting in good faith with protections in presuming that a company acted within the
powers of its constitution without inquiring into the internal management.15 In some instances,
even after reading the constitution of a company, it may not be apparent to an outsider whether
an officer of a company operated within his authority. Section 127 (4) provides that section 127
does not limit the manner in which a company executes a document.
13 National Australia Bank v Sparrow Green Pty Ltd
14 Baxter, C ‘Ultra Vires and Agency Untwined’ (1970) vol. 28 Cambridge Law Journal 280.
15 Royal British Bank v Turquand (1856) 6 E&B 327; 119 ER 886.
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The general rule is that where a director acts beyond the scope of the interests of the company,
their authority of binding the company is affected.16 The exception is where an outsider had
knowledge of the fiduciary breach. Where an outsider knows the breach, then the effects of
voidable contracts cannot be escaped even with assumptions of due execution.
Since the contract was signed by Gerard the director and witnessed by Sylvia who was neither
the director nor company secretary, George ought to have had knowledge of this fact. Provided
that Gerard signed and witnessed the contract and Sylvia also witnessed, she held out as a person
in authority.
Hence, the contract is binding and George cannot opt out.
Bibliography
16 Rolled Steel Products (Holdings) Ltd v British Steel Corporation [1986] 1 Ch 246.
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Belven Enterprises Pty Ltd v Lydham Pty Ltd (1996) 14 ACLC 1478
Brick and Pipe Industries Ltd v Occidental Life Nominees Pty Ltd (1991) 6 ACSR 464 at 476
Brick and Pipe Industries Ltd v Occidental Life Nominees Pty Ltd (1992) 10 ACLC 253
Equiticorp Finance Ltd v Bank of New Zealand (1993) 11 ACLC 952
Mancini v Mancini (1999) 17 ACLC 1570
MYT Engineering Pty Ltd v Mulcon Pty Ltd (1999) 17 ACLC 861, 864
National Australia Bank v Sparrow Green Pty Ltd (1999) 17 ACLC 1,665
Panorama Developments (Guildford) Ltd v Fidelis Furnishing Fabrics Ltd [1971] 2 QB 711
Re Efron’s Tie & Knitting Mills Pty Ltd [1932] VLR 8, 23
Rolled Steel Products (Holdings) Ltd v British Steel Corporation [1986] 1 Ch 246
Royal British Bank v Turquand (1856) 6 E&B 327; 119 ER 886
Salomon v Salomon and Company
Statutes
The Corporations Act 2001, (Cth) Australia
Books and Journals
Baxter, C ‘Ultra Vires and Agency Untwined’ (1970) vol. 28 Cambridge Law Journal 280
Ford H, Ford's Principles of Corporations Law, 10th ed (Australia: Butterworths 2001)
Larelle Chapple and Phillip Lipton, Corporate Authority and Dealings with Officers and Agents,
(Australia: CCH Australia Limited 2002)
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