Guidelines for an IT Code of Ethics Policy in Company Settings

This report discusses the critical need for an IT code of ethics policy in companies, emphasizing its role in maintaining integrity and guiding the conduct of employees and stakeholders. It highlights key components such as confidentiality, respect, professional competence, and responsible electronic communication. The report further details the enforcement mechanisms and disciplinary actions necessary for ensuring compliance, including clear policy documentation, employee training, and consistent application of sanctions. Resources like organizational handbooks and legal frameworks are identified as essential for supporting the implementation of the IT ethics policy, ultimately aiming to foster a productive and ethical work environment.

IT CODE OF ETHICS POLICY FOR A COMPANY
There is a high prerequisite of IT code of morals approach for every single company. The
hierarchical code of morals inevitably covers the legitimate and efficient conduct of their
customers. This sort of arrangement incorporates approach proclamation about the explanation
behind the best possible presence and in addition reason for a company. This specific strategy
tends to the few outcomes of disregarding the codes and even techniques for announcing the
infringement of those codes (Adams, Tashchian & Shore, 2011). There are a few explanations
behind considering go receive this sort of arrangement. Uprightness is profoundly kept up with
this moral approach. Most companies have the code of conducts which control the behavior of
peoples who are generally found in the company this can also be the customers to the
organization. This report explains the code of conducts in a company and how they should be
enforced and their disciplinary actions. The following are some of the code of ethics in any given
company.
Confidentiality
The company should respect the confidentiality of data acquired during the business relationship
and should not give the information to the third person without any specific and proper authority
except where there is legal contact to disclose the information. Undisclosed information secured
due to business and expert connections ought not to be used for the person’s point of view of the
company or outsiders (Harrington, 2009).
Consideration
Production in any company depends on all workers that are in the company. The decisions of
each member within the company actually affects the production rate of the company. Before
any decision is made in the company all the members should have been agreed upon and the
consequences are taken into account to avoid problems.
Respectful
At some point, people may not agree at all the times but this should not course disrespectful
behavior. Sometimes workers experience frustrations occasionally but that should not make their
frustrations to lead to personal attacks. The reason for this is to ensure that the working

environment does not become uncomfortable and the workers do not feel threatened. This is
because such conditions are not productive and creative. Such environments should be totally
avoided in any company.
Choosing words carefully
Conducting yourself professionally. This includes being kind to others, not looking down upon
them and not carrying out activities such as sexual harassment which is totally unacceptable.
This can include.
 Threats to violence
 Discriminatory jokes and languages
 Personal insults.
Advocating and encouraging any of the above is also discourage among the workers of the
company.
Professional competence and due care
A company has a proceeding with the duty to maintain adequate information and ability at the
dimension needed to offer guarantee that a customer or business gets equipped with expert
administrations dependent on current advancements, enactment, practically speaking and
systems. A company ought to act steadily and according to pertinent specialized and proficient
benchmarks while offering competent administrations (Schwartz, 2010). Electronic
communication is critical for doing the real exercises and ought not to be abused under any
situation. The significant disallowances of the electronic correspondences are sending the
spontaneous messages like garbage sends and promoting materials and in addition the
commitment inside provocation through the electronic correspondence whether by means of
recurrence, message size, and dialect. The telecom of electronic sends from the association for
requesting backing of the ticket measures with the assistance of frameworks of messages.

Enforcement and disciplinary actions
This is an important part of protecting the integrity of an IT professional and establishing fair
responsibilities within any company. The IT policies can be enforced through the following
ways. Through writing policies that clearly and explains the obligations of workers that will help
them resolve issues and dilemmas in case there are any (Resnik, 2011).
Another way to enforce the ethics is through discussing with workers the sanctions that will be
imposed on them in case they violate the code of ethics. Depending on the sanction this letter can
include dismissal and letter of reprimand and possible criminal charges.
Thirdly employees should be aware of the current policy of the company. Depending on the
policy it may be found the organization handbooks or pin boards. This policies should be
accessible by everyone at each time so that there no excuses when one goes against them.
After the policies have been put in place, every concern individual should sign the agreement to
show adherence to them. This acts as a proof that the employees have actively agreed to the
policies and are aware of the terms and conditions together with the disciplinary actions if they
go against them.
A company ought to guarantee that their human asset group, and additionally administrators and
managers are all fully informed regarding the policies, and are effectively guaranteeing that they
stay set up and new workers are likewise made mindful of these approaches. The management
group may require preparing on a portion of the strategies to guarantee they can answer any
inquiries that representatives may have.
Other disciplinary actions to those going against the terms and conditions include demotion,
suspension and denial of benefits at the workplace.
Resources
The resources to this IT ethics and policy in any organization can include the following.
The constitution: This are the laws that are governing a country. A company can use the
constitution to govern its workers so that they can be punished according to the constitution in
case they go against it.

The organization handbooks can have printed IT ethics and policy in for its workers to have
quick access to them
The policy can also be found on pinned boards that can be easily accessed in the company’s
environment.

References
Adams, J. S., Tashchian, A., & Shore, T. H. (2011). Codes of ethics as signals for ethical
behavior. Journal of Business ethics, 29(3), 199-211.
Harrington, S. J. (2009). The effect of codes of ethics and personal denial of responsibility on
computer abuse judgments and intentions. MIS quarterly, 257-278.
Schwartz, M. (2010). The nature of the relationship between corporate codes of ethics and
behavior. Journal of business ethics, 32(3), 247-262.
Resnik, D. B. (2011). What is ethics in research & why is it important. National Institute of
Environmental Health Sciences, 1-10.