Diploma of Facilities Management: Document Checklist and Guide

This assignment focuses on creating a checklist and an instructional guide for producing complex documents, specifically within the context of Facilities Management. The checklist encompasses crucial elements like format, logical order, page count, illustrations, appearance, grammar, clarity, audience consideration, styles, spelling, key phrases, content, and proofreading. The instructional guide then provides detailed instructions on how to utilize each element of the checklist effectively. It covers aspects such as adhering to industry-standard formats, ensuring a coherent logical flow, managing page or word limits, incorporating relevant graphics, maintaining a professional appearance, conducting thorough grammar and spelling checks, ensuring clarity and appropriate tone, applying consistent writing and formatting styles, utilizing key phrases, providing complete content, and implementing rigorous proofreading and editing processes. The assignment aims to equip students with the skills to plan, draft, prepare, and produce complex documents competently.

Complex Document 1
COMPLEX DOCUMENT
Name
Course
Professor
University
City/state
Date

Complex Document 2
Table of Contents
Complex document....................................................................................................................................2
1. Checklist for producing a complex document.................................................................................3
2. Instructional guide.............................................................................................................................3
2.1. Format.........................................................................................................................................3
2.2. Logical order...............................................................................................................................4
2.3. Number of pages or words...........................................................................................................4
2.4. Illustrations/graphics....................................................................................................................4
2.5. Appearance of the document.......................................................................................................4
2.6. Grammar check............................................................................................................................5
2.7. Clarity check................................................................................................................................5
2.8. Audience or tone of voice............................................................................................................5
2.9. Styles check.................................................................................................................................5
2.10. Spelling check..........................................................................................................................5
2.11. Key phrases check...................................................................................................................5
2.12. Content/subject check..............................................................................................................5
2.13. Proofreading and editing..........................................................................................................6
Bibliography..............................................................................................................................................6

Complex Document 3
Complex document
This assessment task involves creating a checklist that can be used in the production of a
complex document and an instructional guide on how to use the checklist.
1. Checklist for producing a complex document
The checklist below would be used in the production of a complex document:
1. Format/layout/structure check
2. Logical order
3. Number of pages or words
4. Illustrations/graphics – figures, tables
5. Appearance of the document
6. Grammar check
7. Clarity check
8. Audience or tone of voice
9. Styles check
10. Spelling check
11. Key phrases check
12. Content/subject check
13. Proofreading and editing
2. Instructional guide
Below is a guide on how to use the checklist when preparing a complex document. This guide
basically contains instructions on how each of the elements in the aforementioned checklist
should be used in preparing a complex document.

Complex Document 4
2.1. Format
The instructional guide should be written by following a standard format that is recommended
and acceptable in the Australian building industry. The format specifies the general layout or
structure of the guide, including sections and subsections, and the information that should be
included in each section and subsection. The structure may contain the following: cover page,
executive summary, table of contents, introduction, body, conclusions, references and
appendices.
2.2. Logical order
The sections and subsections of the instructional guide should be organized coherently to enable
the user complete the tasks easily by following the instructions from start to finish.
2.3. Number of pages or words
The number of pages or words of the instructional guide should be within recommended range.
For example, in this case, the instructional guide is supposed to be about 500 wo0rds. The total
number of words can be± 10 %.
2.4. Illustrations/graphics
Where necessary, the instructional guide should use graphics or illustrations to explain the
guidelines better. This helps the users to understand the instructions and how they should
implement the required actions. The illustrations or graphics can be photographs, paintings,
drawings, tables or other art works.

Complex Document 5
2.5. Appearance of the document
The instructional guide should have a professional look both inside and outside so that it attracts
readers/users. The elements that can be used to improve the appearance of the instructional guide
include: font, font size, font colors, text effects, and other formatting styles.
2.6. Grammar check
The sentences of the instructional guide should be grammatically correct with near zero grammar
mistakes. The guide should also be written in a language that is understood by the users.
2.7. Clarity check
The instructional guide should be very clear so that it conveys the required information to the
users and complete the tasks they are required to do.
2.8. Audience or tone of voice
The instructional guide should be written in a formal tone and directed towards the target
audience.
2.9. Styles check
The guide should incorporate all relevant writing and formatting styles to make it professional,
readable, attractive and easy to use.
2.10. Spelling check
The guide should not have any spelling mistakes.
2.11. Key phrases check
The guide should have adequate key phrases depending on the subject or type of activities to be
performed by the user.

Complex Document 6
2.12. Content/subject check
The guide should contain relevant and complete content so as to help the user accomplish the
desired activities depending on the subject.
2.13. Proofreading and editing
The guide should be proofread and then edited to ensure that it is fine such that it has no
formatting, punctuation, syntax, grammar and spelling errors, and the ideas and information in it
are presented adequately and professionally.1
Bibliography
Facilities Management Association of Australia. Document Writing. Armidale, NSW: UNE
1 Facilities Management Association of Australia, Document Writing, Armidale, NSW: UNE Partnerships Pty Ltd,
2016.

Complex Document 7
Partnerships Pty Ltd, 2016.