Development of Computer-Based System Project Management Report

This project management report details the development of a computer-based system designed to promote training and apprenticeship programs for the organization "Globlex". The report covers various aspects of project management, including project description, team details, team charter, co...Read More

Running head: PROJECT MANAGEMENT
Assessment 2
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
Part 1: Project Name/Team/description.....................................................................................2
1.1 Project name.....................................................................................................................2
1.2 Team details.....................................................................................................................2
1.3 Project description............................................................................................................2
1.4 Team charter, team communication and team rules & expectations...............................3
Part 2: Learning cycles.............................................................................................................15
Part 3: Communication plan.....................................................................................................16
Part 4: Reflection......................................................................................................................20
4.1 Leadership qualities for successfully leading a project..................................................20
4.2 Techniques, skills, methods required for a project manager in IT.................................20
Bibliography.............................................................................................................................22

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PROJECT MANAGEMENT
Part 1: Project Name/Team/description
1.1 Project name
The name of the project is “Development of computer-based system for promoting
training and Apprenticeship program”.
1.2 Team details
The details of the team members are generally provided in the below table:
First Name Last Name Mobile Email
<Please Fill> <Please Fill> <Please Fill> <Please Fill>
<Please Fill> <Please Fill> <Please Fill> <Please Fill>
<Please Fill> <Please Fill> <Please Fill> <Please Fill>
<Please Fill> <Please Fill> <Please Fill> <Please Fill>
1.3 Project description
The organization “Globlex” is very much experienced and generally aims to
minimize the needed cost as well as time that is associated with farming. It is found that
Globlex precision farming generally integrates number of positioning-based technologies
which mainly includes inertial as well as optical based technologies with wireless
communication as well as application software in order to finish the various types of
commercial solutions. It is found that the various types of integrated solutions help in
allowing the customers to properly collect, manage as well as analyze various types of
information very much easily. In order to properly serve the community, the management of
the organization generally takes proper strategic decision of initiating within a training
program for the high school students. This will further help in enhancing proper employment
related opportunities in the field of farming and another solution-based specialist. However,
as it is quite difficult to manage the operations manually therefore it is found that Globlex has

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PROJECT MANAGEMENT
generally requested to develop proper computer-based system so that the entire program can
be effectively managed. It is identified that by utilizing the new system, the various type of
requirements of the farmers can be analyzed and as per the needs skills, the high school
students are trained to serve the farming needs as well as requirements.
1.4 Team charter, team communication and team rules & expectations
Skills & knowledge
inventory
Project manager They are the individuals
who are mainly skilled in
developing relations with
the people who are mainly
involved within the project
and generally worked as a
project. Moreover, they
appropriately understand the
requirements and demands
of the project properly so
that the project objectives
can be easily met. In
addition to this, the project
managers are also skilled in
developing proper
communication channels
within the team members
and team leaders so that the
team members do not face
any issues or challenges

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PROJECT MANAGEMENT
which are related with the
project.
Team leader Team leaders are mainly
skilled as a clear
communicator who will be
able to communicate the
project demands and
requirements with the team
members quite effectively.
In addition to this, it is
found that the team leaders
are also skilled in
developing proper bond
within the team members so
that they can be able to work
hard and finish the work
associated with project.
Moreover, they use their
negotiation skills within the
project and generally able to
reach an understanding in
the event of the workplace
related conflict within the

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project.
System developer System developers are the
individuals who are
generally responsible of
solving mathematical
aptitude as well as other
problem-solving skills so
that they can be to resolve
the problems and can be
able to develop proper
system for the organization.
Proper understanding on the
latest trends as well as
technologies are also used
by the system developers so
that the system can be
capable of handling the
entire organizational
operations quite effectively.
Tester The person who generally
checks the functioning of the
system are generally skilled
with both analytical as well
as logical knowledge. They
are generally capable of

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PROJECT MANAGEMENT
envisaging various types of
business-related situations
including mental mapping
and more. In addition to this,
they utilize critical thoughts
as well as rational inquiry.
In addition to this, they have
proper technical knowledge
which further helps in
making them understand
about the working of the
entire system.
Roles and Responsibilities Project manager Project managers are the
individuals who generally
have the entire responsibility
of successfully planning,
designing, initiating as well
as executing the work of the
project. They are also
responsible of identifying,
assessing and mitigating the
problems that are mainly
related with the work of the
project such that the
problem associated problem

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PROJECT MANAGEMENT
can be resolved.
Furthermore, they helps in
monitoring the entire project
progress as well as the use
of resources where proper
corrective actions are
generally needed.
Team leader Team leaders are the
persons who generally takes
the responsibility of guiding
as well as instructing the
project team members as
well as various group of
individuals so that the work
of the project can be
completed on time.
Moreover, they engage in
developing appropriate
strategy goals and further
communicates the for the
entire project for achieving
the goals of the project and
the feedback of the project
team members so that the
day to day operations of the

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project can be managed
quite effectively.
System developer System developer are the
person who generally
focuses on the functions of
the computer and utilizes
appropriate tools as well as
techniques for developing
appropriate computer based
system for the entire
organization successfully so
that program of TAHS can
be managed effectively.
They are also responsible of
developing the entire system
as per the project
specifications.
Tester The tester is the person who
are mainly responsible of
testing the usability of the
software and generally
checks whether the system
that is developed is
functioning properly or not.
Moreover, they also help in

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PROJECT MANAGEMENT
defining the activities of the
project subordinates and are
mainly responsible of
completing the entire test
planning for the project. In
addition to this, they execute
all the test cases as well as
report based defects and
helps in defining the severity
as well as priority of the
entire project. They
generally inform the various
test lead about all the
resources which are
generally needed for
software testing.
Week-5 In week 5, the team leaders
generally discuss about the
challenges and issues which
are generally related with
the work of the project. It is
identified that the team
members discuss those
issues so that the problem
that they are generally

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PROJECT MANAGEMENT
facing can be resolved quite
successfully. It is quite
necessary to resolve the risk
and challenges in order to
proceed successfully within
the project.
Week-6 In week 6, the team leaders
generally discuses about the
status of the entire project
for knowing about the
project progress. The
discussion that are generally
made such that the work that
is associated with the project
can generally be finished
within the expected date as
per the objectives of the
project. Moreover, it is
found that it is quite
important to have project
status in order to keep the
entire project on track for
making sure whether the
project is progressing as per
the schedule or out of the

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PROJECT MANAGEMENT
schedule.
Week-7 In week 7, the team
members generally discuses
about the various financial
needs as well as
requirements of the project
so that the project goals as
well as objectives can be
met quite significantly. It is
quite necessary to discuss
about the various financial
needs so that financial risks
as well as problems that are
mainly associated with the
work of the project can be
effectively resolved.
It is found that while communicating, the methods that are
mainly used for communication mainly include email, face
to face conversation, audio conference and video
conference. All this method of communication must be
properly utilized for communicating properly with the
various project team members for managing the project
objectives.
Team rules & expectations
(previous experience as
Project manager The project managers who
are hired for the project

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PROJECT MANAGEMENT
team member, team
values, code of ethics, rules
& expectations)
work are very much
experienced and knows how
to manage the work of the
project. They use proper
team values within the
project. It is found that the
project managers utilize
proper code of conduct and
works properly with the
project team members so
that the work of the project
can be finished on time. In
addition to this, it is
expected that the project
team members will be able
to complete the work of the
project within the time that
is provided to them.
Team leader The team leader is the
person who have gained
experience from the earlier
project about how to manage
the work of the project and
how the work that is
associated with the project is

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PROJECT MANAGEMENT
managed significantly.
Additionally, they follow
proper team values and
maintains equality within
the project team. Proper
code of conduct is generally
followed by the team
members of the project.
Furthermore, it is expected
that the team leader will be
able to manage the work of
the project very much
effectively.
System developer The system developer are
the persons who generally
have proper experience in
developing the system and
they generally utilizes this
experience in this project
work. Moreover, the system
developer follows honesty in
order to complete the work
of the project very much
significantly. They also
utilize appropriate code of

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PROJECT MANAGEMENT
conduct in order to manage
the work of the project. In
addition to this, it is
expected that the entire
system will be developed
within the expected budget
and time.
Tester Testers are the individuals,
who are mainly experienced
in testing the system that is
developed for the
organization. Moreover,
they follow honesty while
performing the work of the
project. In addition to this,
proper code of conduct is
generally followed by the
project team members.
Furthermore, it is expected
that testing of the system
functioning will generally be
conducted successfully for
achieving the project goals
and objectives.
Signatures Project manager <Please Fill>

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Team leader <Please Fill>
System developer <Please Fill>
Tester <Please Fill>

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PROJECT MANAGEMENT
Part 2: Learning cycles
Week-5 Organiser Scribe
The project managers
mainly want to arrange
proper meeting with the
project team members such
that they can be capable of
knowing about the status of
the project so that the
information regarding
project progress can be
achieved.
The team leaders who are
associated with the project
generally creates proper
documentation about the
progress of the project which
further helps in highlighting
that the entire work of the
project can be finished quite
successfully within the
expected time as well as
budget.
Week-6 Organiser Scribe
The financial manager
mainly conducts appropriate
meeting with the project
team members in order to
discuss the expenditure on
the entire project.
It is found that the financial
manager who is mainly
associated with the work of
the project generally creates
proper documents so that the
expense that is used within
the project is generally
highlighted with the help of

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PROJECT MANAGEMENT
the report.
Week-7 Organiser Scribe
A meeting will be
conducted by the tester who
is mainly involved with the
testing of the computer-
based system that is
developed for managing the
TAHS program efficiently.
In addition to this, it is found
that entire work of testing
will be done successfully.
The outcomes as well as
results of the project are
generally documented in a
form of report so that
crosscheck can done.
Furthermore, the report can
be used in future if required
as help for any project.
Part 3: Communication plan
The communication plan for the project “development of computer-based system by
TAHS program” is generally reflected below:
Stakeholde
r name
Informatio
n to be
shared
Frequency
of
informatio
n exchange
Location of
informatio
n exchange
Purpose of
communicatio
n
Mechanis
m (hard
copy, PDF,
PPT,
DOC)
Who what when Where Why How

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PROJECT MANAGEMENT
Project
manager
The project
managers
generally
discuss
about the
project
objectives so
that proper
overview
regarding
the project
can be
provided.
Before
initiation of
the project
Conference
hall
The information
that are
discussed or
communicated
by the project
managers will
be used by the
project team
members and
generally able
to achieve the
objectives.
Hardcopy.
Team leader The team
leaders
discuss
about the
various
types of
issues and
challenges
which are
generally
faced by the
team
During
project
progress
Conference
hall
This
communication
is generally
undertaken so
that the
challenges and
problems that
are mainly
associated with
the project can
generally be
achieved quite
Pdf, Doc

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PROJECT MANAGEMENT
members of
the project.
significantly.
Financial
manager
The
financial
managers
mainly
discuss
about the
budget that
is mainly
used for
executing
each of the
objectives of
the project
so that the
project
objectives
can be met
quite
successfully.
During
project
progress
Conference
hall
This type of
discussion helps
in assuring the
budget that is
needed for the
project
execution. The
money that is
needed for
executing each
of the project
activities are
generally
reflected below.
Pdf, doc.
Project
sponsor
The project
sponsor
generally
communicat
During
project
progress
Email This
information is
communicated
so that the
Hardcopy

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PROJECT MANAGEMENT
es the
amount of
money that
is generally
provided for
the project
work.
entire project
can be
completed
successfully
within the
budget that is
provided to the
project team.
System
developer
The system
developers
generally
discuss
about the
hardware
and software
that are
generally
required
within the
project.
During
project
progress
Conference
hall
The required
specification of
hardware and
software that
are
communicated
are generally
helpful in
avoiding the
problems and
challenges
which can occur
due to
deficiency of
the project
resources.
Hard copy

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PROJECT MANAGEMENT
Part 4: Reflection
4.1 Leadership qualities for successfully leading a project
There are number of leadership qualities that are identified by me in order to
successfully lead a project. I have identified that it is quite important to have excellent
communication as well as interpersonal skills in order to achieve the project objectives. It is
found that with the help of communication, the team members can easily collaborate and
work for achieving project success. In addition to this, I have identified that qualities like
positivity, competence, integrity as well as positive attitude towards work must be present
within a leader and with the help of all this quality that can be able to achieve the project
success. Moreover, I have identified that being committed to the project and displaying of the
confidence in its impact positively on the team that helps in forming productive work
environment of the project. In addition to this, a project manager generally possesses proper
problem-solving skills that are generally needed for solving the project. It is quite important
for the managers to be capable of mitigating the challenges and problems which are mainly
related with the work of the project.
4.2 Techniques, skills, methods required for a project manager in IT
I have identified that there are number of methods, techniques as well as skills which
are generally needed by a project manager in IT for achieving project goals. I have identified
that the utilization of techniques mainly includes critical path project, extreme project
management, waterfall project management and more. In addition to this, it is found that the
skills which are generally needed by the IT project manager generally includes leadership,
negotiation, scheduling, cost control, risk management as well as communication. Moreover,

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I have identified that proper utilization of methods like Hybrid, Agile as integrated project
management for finishing the work of the project.

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PROJECT MANAGEMENT
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