Benefits of Computer Skills and Technology in Industry and Education

This report examines the crucial role of computer skills and technology in both the business and education sectors. It begins by emphasizing the significance of computer literacy for students and professionals, highlighting the benefits of Microsoft Office applications like Word, Excel, and PowerPoint in enhancing academic work and professional efficiency. The report then delves into the advantages and disadvantages of various technological advancements within industries, including integrated information systems, Office 365, and 3D printers. It underscores how these technologies improve operational efficiency, facilitate data management, and enhance decision-making. The report also considers the potential drawbacks of these technologies, such as high implementation costs and data security concerns. The conclusion reinforces the value of computer skills for individual growth and career development, advocating for a step-by-step approach to learning and application of these tools to ensure effective utilization and market competitiveness.

INTRODUCTION TO COMPUTER
SKILLS

TASK 1
Covered in Excel
TASK 2
1. Introduction
It is essential for learner that to have good knowledge of computer. In the recent time,
many companies are hiring to the candidates that have strong computer skills. Individual must
have knowledge of Microsoft office, spreadsheet, access, email etc. In the recent technological
era companies are taking support of advance technologies. Use of these techniques allows firms
in raising their productivity and profitability. These are beneficial in order to minimise errors and
improving operational efficiency. By implementing the latest technologies firms can make
connection with potential buyers and can increase demand of products and services in market.
Current assignment will describe benefits of implementing technologies for businesses.
Furthermore, it will explain effectiveness of using technologies for students to improve their
academic performance.
2. Data View and Formula view
Formula view
Data View
1

3. Benefits of using Microsoft office
There are some software or technologies that can be used by students during their
academic time. Microsoft word, excel, power point etc. are some software that support students
in enhancing their academic work.
Microsoft word
It is one of the most commonly use application that aids in preparing corrects documents,
official portfolio and colour brochures. MS words gives facility to students to edit their
document, format it well. One of the main benefits of using this software is that this may help
students in easy reading and writing. Edit option assists the learner in giving the document a
professional look by involving texts, images, diagrams etc. When a student type any wrong
spelling or use wrong grammar then MS word highlights these mistakes and give the person
facility to correct it. Microsoft word software is beneficial in order to correct mistakes and
improving self analysis ability of students. That makes them able to gain more marks in their
academic exams (Henderson, Selwyn. And Aston, 2017).
Microsoft excel
Use of spreadsheet is essential and beneficial for students. This makes them able to use
raw data in order to form meaningful information. Use of excel helps students in improving their
data management skill. There are many companies those which are using hiring such candidates
those who have good knowledge of excel. Thus, if people develop knowledge of excel then it
may give them employment opportunities. One of the main feature of excel is that it helps in
2

making calculation in faster and accurate manner. By learning this application students can know
the formula of addition, division, percentage and can apply all these formulas to calculate the
profitability ration or other ratios of organisation. This has benefits of using charts, pivot table,
if, not etc. formulas. Excel helps students in developing their analytical skills. Excel aids
individual in building strong financial thinking skill, by this any people can get to know about
process of managing data and making daily financial calculations. By using spreadsheet, learners
can also calculate their performance in class and can make strategy to raise their
performance(Voogt. and et.al., 2017)
Microsoft power point
This is another software that is used by companies, it is essential for learners that to learn
this application. This may help in improving presentation skills of students and can make them
able to give an effective presentation on any topic. One of the main features of this software is
that it makes people able to add visual effects, images and present in appropriate manner. This is
beneficial for students in order to increase their visual skills. This is the best software in order to
enhance academic working efficiency of learners and teachers. In most of schools teachers use
power point to make people aware with topic, its significance etc. All these things help the
person in presenting themselves in efficient manner.(Ibáñez, Di-Serio. And Delgado-Kloos,
2014)
4. Technological advancement within industry
Technology help in improve efficiency and quality of work. Technology in education
provide so many options to learn things in place of traditional learning styles. For instance now
student can avail required information on one click, leaning without occupied physical space,
acquire international exposer and learning experiences etc. Business industry heavily depend
upon the latest technology because this industry has wide scope, it has to deal with machine and
human both(McCoy, 2016) There are some popular software that are using by almost every
business organisation, which are as follows:
Integrated information system:
Integrated information system used by organisation to effective manage and smooth
supply and share of required information among organisation department. It ensures that required
information is available on right time to right person. For instance share holder of XYZ company
demand increased profit by 10% for particular year , then marketing department set its sales
3

target accordingly and team put its sales target on organisation information system, finance
department see the sale target of team and allot budget as soon as possible,, where human
resources' department facilitate more employee and training required to increase sale, production
department increase their production quality so that marketing team can get product on time to
offer to customer.
Advantages of integrated information system software:
 Quick decision making with accurate information.
 It helps in create accountability of actions.
 Quality of information is not affected by its volume.
 Facilitate easy and open communication.
 Transparency in information and decision is the main advantages of this software.(Furrer.
and et.al., 2015)
Disadvantage of integrated information system software:
 High installation and operational cost.
 Data security is a major issue associate with it as thieves and hackers can steal the
integrated information which can cause huge financial loss and theft of sensitive
customer information.
 It can not be access by employee who have less computer literacy.
 Training cost also attached with it, as organisation has to give training and to use the
graphical user interface of software(Cassidy, 2016.)
Office 365:
It is an awesome document sharing software for an organisation, it offers 50 GB mailbox
capacity. Its share pint online help employee to sync information on real time. For instance
finance and marketing department perform calculation on like sale target reports, different ratio
at same time.
Advantage of Office 365
▪ seamless sharing input and output
▪ single sign on which help in minimise individual sign in constraint
▪ Information can be access from any time and anywhere.
Disadvantage of office 365:
 required high speed of Internet
4

 Demand sound information technology skills.
 More dependency on technology make employee dumb in problem solving skills.3D
printers:
3D printer is mostly used by production and manufacturing desperateness of organisation, it
enables production team to create an object digitally. For instance car company design
appearance of car digitally so that team can check the attractiveness. It allows alternation and
improvement without wasting physical resources. 3D design activities performing after scan the
object. That object get appears on computer after scanning.
Advantages of 3D printing:
 It lowers the cost of research and development.
 Save resources wastage.
 Complex calculation and design can be done.
 Enable prototyping
 Bring imagination into reality on some clicks.
 Hep in Customisation of product(Martelli. And et.al., 2016)
Disadvantage of 3D printing:
 Costly machines and set up.
 It consumes high energy also emit harmful rays.
 It has ethics issue as one can produce dangerous weapons by using it.
 Machine is not user friendly, it demands specialised Knowledge to use the 3D printer.
5. Conclusion
From the above study it can be concluded that computer skills play significant role in
growth and development of individual. Now almost every business organisation take help of
technology which enable them to maintain productivity, reduced cost and grab the competitors
advantages. If a student wants to utilise technology for its career growth than he has to focus on
his computer literacy because all hardware and software have uses computer aid. An individual
can get instant confidence and accuracy by using the computer software. Apart from skill
enhancement student can get wide exposer in education process which help him after
accomplishing the study. Student must choose to learn tools as per his learning capistiy and with
step by step process. For instance student who is poor in mathematics must avoid start practice
on excel. First he has to clear his basic mathematics concepts than only he must go to basic excel
5

and advance excel otherwise learning process become headache and uninteresting activity. All
the software like excel and power point help student to make himself fit for market competency.
Business student must have all the latest technology which are currently practices by
organisation so that student have opinion, perception and knowledge about these technologies,
so that student can easily identify suitable technology as per different organisation situations.
6

REFERENCES
Books and journals:
Furrer, D. and et.al., 2015. Advantages and disadvantages of technologies for HER2 testing in
breast cancer specimens. American journal of clinical pathology. 144(5).pp.686-703.
Henderson, M., Selwyn, N. and Aston, R., 2017. What works and why? Student perceptions of
‘useful’digital technology in university teaching and learning. Studies in Higher
Education. 42(8). pp.1567-1579.
McCoy, B.R., 2016. Digital distractions in the classroom phase II: Student classroom use of
digital devices for non-class related purposes.
Voogt, J. and et.al., 2017, March. The International Handbook of Information Technology in
Primary and Secondary Education: Part 2. In Society for Information Technology &
Teacher Education International Conference (pp. 1082-1085). Association for the
Advancement of Computing in Education (AACE).
McConnell, D., 2014. Implementing computing supported cooperative learning. Routledge.
Ibáñez, M.B., Di-Serio, A. and Delgado-Kloos, C., 2014. Gamification for engaging computer
science students in learning activities: A case study. IEEE Transactions on learning
technologies. 7(3). pp.291-301.
Cassidy, A., 2016. A practical guide to information systems strategic planning. Auerbach
Publications.
Martelli, N. and et.al., 2016. Advantages and disadvantages of 3-dimensional printing in surgery:
a systematic review. Surgery. 159(6). pp.1485-1500.
7