The Role of Computer Skills in Business Productivity Report

This report delves into the significance of computer skills in today's business environment, emphasizing the role of fundamental knowledge in software, hardware, and operating systems. It highlights the impact of technological advancements on the service industry, particularly for taxi companies, where computer skills aid in route navigation and record-keeping. The report focuses on how Microsoft Office applications, such as SharePoint, Excel, PowerPoint, and Exchange Online, can increase productivity and streamline management processes. It also identifies three crucial technological advancements: predictive analysis, on-demand access to products and services, and advanced security measures, including VPNs and cloud computing. The conclusion reiterates the importance of computer skills and the adoption of both hardware and software solutions to ensure data protection and operational efficiency. The report provides an overview of the use of technology in the business world and its impact on business productivity and efficiency.

Introduction to Computer
Skills

Table of Contents
1 INTRODUCTION:.......................................................................................................................2
2. Current monthly figures of taxi drivers.......................................................................................2
3. Explaining the way Microsoft can assist in increasing productivity for organisation.................5
4. The three technological advancements that business must aware of to ensure that it does not
get left behind..................................................................................................................................6
5 CONCLUSION: ...........................................................................................................................8
REFERENCES: ..............................................................................................................................9
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1 INTRODUCTION:
Computer skills include basic knowledge about the use of computer software as well as
hardware, input as well as output devices, operating system etc. It helps individual in increasing
their competencies and making themselves from other employees in an organisation. In present
scenario, there has been tremendous advancement in the technological factors and increase in
demand of technology (Booth, 2014). It has been realised that technology is playing very
significant role in services industry. As technology also them to improve the quality of services
and enables organisation to provide additional facilities to client. In taxi company, computer
skills can be very beneficial for drivers in terms of navigating route, identifying the traffic, etc.
Computer skills allows employee to keep track record of services delivered by company in
systematic manner which will support firm in identifying the performance gap and planning the
tactics in order to improver the same. There are various computer application which supports
manager in planning for the product development. Each and every programme has separate
objectives and are compatible with other system (McLeskey, Rosenberg, and Westling, 2017)
Microsoft office is a generally used computer software.
The purpose of the report is to identify the way Microsoft can assist organisation in
increasing the productivity and improving management system in an enterprise.
2. Current monthly figures of taxi drivers
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Illustration 1: Data view

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Illustration 2: Formula view

3. Explaining the way Microsoft can assist in increasing productivity for
organisation
Microsoft office is defined as the combination of interconnected desktop practical
application services and servers. It consists of list of various programmes. Microsoft office offers
a suite of cloud base practical application that is used for completing as well as improving office
screen background client experience (Avgerou and Walsham 2017) Share point online
application in Microsoft office provide user and organisation a facility of hosting experience
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January
February
March
April
May
June
July
August
September
October
November
December
0
200
400
600
800
1000
1200
1400
1600
£925.00
£1,262.50
£1,187.50£1,200.00
£1,125.00£1,150.00
£1,250.00
£1,375.00
£1,137.50
£1,037.50
£1,350.00
£1,387.50
total monthly fees earned by the taxi company
Monthly fees paid to
Taxi company 25%

gained from share point application. This computer application enables individual to access for
managing information as well as business intelligence capabilities of share point application.
Share point online application offers easy access for various sites such as Intranet, my team,
extranet sites which allows individual working in an organisation to manage people as well as
their activities by sitting at other place. It also enables manager to manage as well share essential
information, control the activities during execration of projects, keep update themselves about
the latest news or other updates (Hostetler, and Deeter, 2017). Marketing manager can use
Microsoft office computer software for designing advertisement by utilising the public facing
website marketing manager in an enterprise support firm in promoting goods as well as services
in the market which will further help business entity in increasing sales and profitability.
Manager in an enterprise can share files as well as document using excel, power point and word
with other people in a company. By using these applications, employee in a company can
generate documents which can be store for the future use. Utilising the Share Point Online Web
portal as well as Office Web Application, workers or manager can also simultaneously co-author
and work together on project in real time which will help in completion of task on time.
Microsoft office also offers concourse communications structure, using Exchange Online as well
as Lync Online which will support workers in getting appropriate direction as well as guidance
from supervisors (Alharthi, Wills, Alassafi, Walters and Alzahrani, 2017) This will further
support workers in eliminating the barriers that might occur in production activity. Exchange
Online renders calendar e-mail, tasks base and contacts. It also provides effective communication
Chanel which can be accessed by manager or employees working at different locations . The
several application in Microsoft office delivers the suitable combination of services based on the
requirement as well as size of business. The security features allows user to kept business data
confidential. Microsoft office computer application allows users to access business email and
projects from anywhere and at every time which helped in smooth functioning of operations in
an enterprise and also aid organisation in preventing of wastage of resources as well as time.
Data in Micro soft is encrypted as well as highly secure, meeting industry regulation as well as
standards (Solangi, Ahmed, Hussain and Khattak, 2017)
The manager in Taxi company can also use productivity computer software which
consists of several applications such as spreadsheet, word processor etc. All these applications
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can used by management team for maintaining, storing as well as organising files or documents
in systematic manner. Office productivity tools are effective applications that permit for the
displaying, developing and changing the content in general office document (Vecchiato, 2017)
4. The three technological advancements that business must aware of to
ensure that it does not get left behind.
A business must be aware of technological advancement that occurs in the market. This
helps business to manage its activities and maintain efficiency. Also, it is useful in storing data
and increasing customer satisfaction. Moreover, by using technology business finds opportunities
for growth (Psycharis, and Kallia, 2017). It also helps in gaining competitive advantage over its
competitors. The three advancement are as follows :-
Predictive analysis- Business collects data and information to predict its sales and profits. With
this it helps in developing strategies for growth. Also, it helps in improving efficiency of
operations. By this firm can identify its weak areas and improve them. The data streams are
becoming popular these days. Customer can easily `
On demand access to products and service- It is the most popular advancement in which
customer demands products and service at the time of need (Kalelioğlu, 2015). They can easily
access them 24/7. Moreover, it is very simple to identify customer needs and information. This
helps in increasing their satisfaction level. Also, website runs smoothly and contains information
up to date.
Advance security measures:- In present era many advance internet security measure are
available. Business can use this to protect their website and data. It will help in preventing data
from getting leaked. Moreover, it reduces the chance of having unauthorised access to data or
information. For example – cloud computing, Virtual private network (VPN), can be used to
protect network within business (Hughes, and Foley, 2014).
Hardware-
Updated systems- Business can install updated system with the latest security measures. It will
help in improving efficiency of employees and operations. Also, system will be installed with
anti virus.
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Router- It will help in reducing traffic over the network. With this business can prevent its data
and information. It will also provide safe network for sharing data. It directs packets to right
direction through a network.
Software-
Virtual private network (VPN)- It means installing a public network within a business so that
access can be given to only authorised people. This will prevent others to enter into the network.
It is very secured and creates a safe and encrypted connection. It restricts unnecessary traffic and
protects data that is shared (Hughes, and Lavery, 2015).
Cloud computing- It can be used by business to store confidential and sensitive data. It provides
a platform on which data can be stored and shared on remote servers rather than local server or
personal computer. It requires minimum management effort as cloud service providers manages
all its resources.
Thus, it will help business to maintain its performance and efficiency. Through this
operations and functions will be easily managed. Business can ensure its data protection and will
be able to take decisions on that basis. Also, data can be accessed easily whenever needed.
Moreover, it will be beneficial for business to implement technological advancement for long
time.
5 CONCLUSION:
From this report it is concluded that Microsoft office is defined as the combination of
interconnected desktop practical application services and servers. It consists of list of various
programmes. Marketing manager can use computer software for designing advertisement. The
manager in Taxi company can also use productivity computer software which consists of several
applications such as spreadsheet, word processor etc. Business must be aware of technological
advancement that occurs in the market. This helps business to manage its activities and maintain
efficiency. It can implement both hardware and software equipments to ensure its data
protection. Hardware includes updated systems , router and software includes virtual private
network (VPN) and cloud computing. Thus, it will help business to maintain its performance and
efficiency. Through this operations and functions will be easily managed.
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REFERENCES:
Books and Journal:
Avgerou, C. and Walsham, G. eds., 2017. Information Technology in Context: Studies from the
Perspective of Developing Countries: Studies from the Perspective of Developing
Countries. Routledge.
Alharthi and et..al , 2017. Critical success factors for cloud migration in higher education
institutions: a conceptual framework. Int. J. Intell. Comput. Res.(IJICR). 8(1). pp.817-825.
Solangi and et..al., 2017. Exploring the Potential of Virtual Learning in an Open and
Distance Learning (ODL) Environment. Pakistan Journal of Distance and Online Learning.
3(1). pp.9-22.
Vecchiato, R., 2017. Disruptive innovation, managerial cognition, and technology competition
outcomes. Technological Forecasting and Social Change. 116. pp.116-128.
Booth, P., 2014. An Introduction to Human-Computer Interaction (Psychology Revivals).
Psychology Press.
McLeskey, J.L., Rosenberg, M.S. and Westling, D.L., 2017. Inclusion: Effective practices for all
students.
Hostetler, K.M. and Deeter, L.M., 2017. Faculty Perceptions of Student Computer Skills at a 2-
year Agricultural School 1. NACTA Journal.61(3). pp.189-192. Pearson.
Psycharis, S. and Kallia, M., 2017. The effects of computer programming on high school
students’ reasoning skills and mathematical self-efficacy and problem solving. Instructional
Science.45(5). pp.583-602.
Kalelioğlu, F., 2015. A new way of teaching programming skills to K-12 students: Code.
org. Computers in Human Behavior.52. pp.200-210.
Hughes, J.F. and Foley, J.D., 2014. Computer graphics: principles and practice. Pearson
Education.
Hughes, W. and Lavery, J., 2015. Critical Thinking: An Introduction to the Basic Skills-
Canadian Seventh Edition. Broadview Press.
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Norman, K.L., 2017. Cyberpsychology: An introduction to human-computer interaction.
Cambridge university press.
Online:
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