Project Management: Computer-Based System Development for TAHS Program

This project outlines the development of a computer-based system for Globlex's TAHS (Training and Apprenticeship for High School Students) program, aimed at enhancing farmer productivity. The project encompasses various stages, including initiation, planning, design, development, testing, and closure, with a budget of $94,000 and a three-month timeline. Key aspects covered include defining the Measurable Organizational Value (MOV), identifying areas of impact, managing project scope, resource planning, milestone setting, activity scheduling, time estimation, budget allocation, risk assessment, and quality control. The project also includes an annotated bibliography, a closure checklist, and a project evaluation plan, ensuring a comprehensive approach to developing and implementing the TAHS program's computer-based system.

Running head: PROJECT MANAGEMENT
Assessment 3
Name of the Student
Name of the University
Author’s Note

1
PROJECT MANAGEMENT
Table of Contents
Project overview.........................................................................................................................3
1. Part One..................................................................................................................................3
1.1 MOV- Measurable organizational value..........................................................................3
1.2 Identification of desired area of impact...........................................................................4
1.3 Value of the project..........................................................................................................4
1.4 Appropriate metric...........................................................................................................5
2. Part Two.................................................................................................................................6
2.1 Scope................................................................................................................................6
2.2 Out of scope.....................................................................................................................7
2.3 Scope management plan...................................................................................................7
2.4 Resource plan...................................................................................................................7
3. Part Three...............................................................................................................................9
3.1 Project milestones............................................................................................................9
3.2 Project activities...............................................................................................................9
3.3 Project resources............................................................................................................12
3.4 Time estimation..............................................................................................................13
3.5 Project budget.................................................................................................................14
3.6 Time phase budget.........................................................................................................15
4. Part Four...............................................................................................................................15
4.1 Assumptions...................................................................................................................15
4.2 Project risk and management strategy............................................................................16

2
PROJECT MANAGEMENT
5. Part Five...............................................................................................................................18
6. Part Six.................................................................................................................................19
6.1 Annotated Bibliography.................................................................................................19
6.2 Development of closure checklist..................................................................................19
6.3 Development of project evaluation................................................................................20
Bibliography.............................................................................................................................21
Appendices...............................................................................................................................23
Appendix 1: Annotated Bibliography..................................................................................23

3
PROJECT MANAGEMENT
Project overview
The paper mainly reflects on the organization “Globlex” whose main aim is to help
the farmers in increasing their productivity by minimizing the cost and time by starting a
training and Apprenticeship program for high school students. It is found that the program
will be helpful in providing a useful work experience and employment opportunities in the
field of farming. The organization wants to develop a computer-based system for managing
the entire TAHS program. It is found that the new system will be developed within 3 months
by utilizing budget of around $94,000.
1. Part One
1.1 MOV- Measurable organizational value
MOV is considered as the goal of the project that is mainly utilized for defining the
value which will generally bring to the customers. It is identified that for providing proper as
well as real value to the organization, it is very much important to properly align the project
with the vision, mission as well as strategy of the organization. The measurable
organizational value that will be bring to the client are generally elaborated below:
Factor Description
Customer It is found that the customers will get
improved service with the help of the TAHS
program.
Financial The financial income of the organization
generally increases by 12% due to the
TAHS program.
Social The TAHS program is linked with the
social media for reaching to a greater

4
PROJECT MANAGEMENT
number of students who are interested in
helping clients
Strategy It is very much important to use appropriate
strategy so that the computer-based system
for managing TAHS program can be
completed on time.
Operational It is found that the entire program of TAHS
will be managed properly due to the
development of the computer-based system
within the organization.
1.2 Identification of desired area of impact
The desired area of impact is generally reflected through the table that is generally
provided below:
Factor Rank
Customer 2nd
Financial 3rd
Social 4th
Strategy 5th
Operational 1st
1.3 Value of the project
The values are generally elaborated below:
Better: It is identified that by using the computer-based system, the TAHS program
will be managed quite properly. It is found that with the help of new system, the TAHS

5
PROJECT MANAGEMENT
program will be able to collect proper information regarding the needs and then train students
as per the skills and gives them placement so that they can help the farmers.
Faster: The newly developed computer-based system will be able to manage the
operations of TAHS program quite faster as compared to the manual system and thus it is
found that the new system is quite useful.
1.4 Appropriate metric
Rank Impact Metrics Timeframe
1st Operational It is found that the
efficiency of the
program generally
improves due to the
development of
computer-based
system for managing
the TAHS program
3months
2nd Customer The benefits that are
provided with the
help of the program
is quite beneficial
for farming purpose.
2 months
3rd Financial The money that is
generally spent on
the development of
the computer system
will generally rise
3 months

6
PROJECT MANAGEMENT
the financial benefit
of the organization.
4th Social Social media
support is generally
taken for advertising
about the TAHS
program.
1 month
5th Strategy It is very much
important to
properly develop
appropriate strategy
in order to complete
the development of
computer-based
system on time.
2 months
2. Part Two
2.1 Scope
The project scope generally include:
 Invite expressions from schools
 Collecting information from the manufacturers that undertakes farming
 Facility of placement to the students
 Detailed reporting system
 Apprentice tracking facility

7
PROJECT MANAGEMENT
2.2 Out of scope
The out-scope of the project mainly include:
 Appropriate training facility is not given to the team members of the project
 Details related with the suppliers are generally not given
2.3 Scope management plan
The steps which are generally used for managing project scope are generally
elaborated below:
 It is very much necessary to understand the problem that is associated with the project
 Secondly, the conflict that exists within the project scope must be embraced quite
successfully within the project.
 It is quite important to communicate successfully with the various customers of the
organization
 It is quite important to identify the sign of scope creep so that scope creep can be
properly avoided.
2.4 Resource plan
People: The people who are generally related with the development of computer-
based system are listed below:
Resource Name Type
Max.
Units
Std. Rate Base Calendar
Project planner Work 100% $ 35.00/hr Standard
Developer Work 100% $ 30.00/hr Standard
Database administrator Work 100% $ 30.00/hr Standard
Designer Work 100% $ 35.00/hr Standard

8
PROJECT MANAGEMENT
Human resource manager Work 100% $ 35.00/hr Standard
Financial manager Work 100% $ 35.00/hr Standard
Quality analyst Work 100% $ 30.00/hr Standard
Risk manager Work 100% $ 30.00/hr Standard
Project manager Work 100% $ 50.00/hr Standard
Technical expert Work 100% $ 35.00/hr Standard
Risk manager Work 100% $ 30.00/hr Standard
System administrator Work 100% $ 30.00/hr Standard
System administrator Work 100% $ 35.00/hr Standard
Software engineer Work 100% $ 30.00/hr Standard
Project sponsor Work 100% $ 0.00/hr Standard
Technology: The various type of technologies which are generally required for the
project purpose are mainly elaborated below:
 Hardware: RAM, computer as well as hard disk
 Software: Designing tool, Development software
Facilities: Appropriate facility of training is required for the organization employees
who are engaged in the development of the system.
Other: The other type of facilities that are provided to the team are generally listed
below:
Travel requirements: Additional allowances are generally given for travelling to the
employees.

9
PROJECT MANAGEMENT
3. Part Three
3.1 Project milestones
Milestone Completion date
Milestone 1: Completion of initiation phase Mon 07-01-19
Milestone 2: Project planning completion Thu 17-01-19
Milestone 3: Design phase completion Thu 31-01-19
Milestone 4: Development completion Fri 12-04-19
Milestone 5: Completion of testing phase Fri 26-04-19
Milestone 6: Completion of closure phase Fri 03-05-19
3.2 Project activities
The activities that are generally executed for developing the computer-based system
in order to manage the TAHS program are mainly given in the table:
WBS Task Name
0 Development of computer-based system for managing TAHS
1 Project initiation phase
1.1 Identification of requirement
1.2 Project plan development
1.3 Cost benefit analysis
1.4 Milestone 1: Completion of initiation phase
2 Project planning phase
2.1 Identification of resources
2.2 Project activities scheduling
2.3 Work allocation

10
PROJECT MANAGEMENT
2.4 Communication plan development
2.5 Assigning project resources
2.6 Milestone 2: Project planning completion
3 Project design phase
3.1 Designing prototype
3.2 Incorporation of features
3.3 Identifying functional and non-functional needs
3.4 Milestone 3: Design phase completion
4 Development phase
4.1 Invitation of expressions of interest from school
4.2 Collection of detail including farming equipment’s
4.3 Providing the facility of placement
4.4 Providing training facility to the students
4.5 Providing proper facility of farming
4.6 Development of reporting system
4.7 Adding details of the student
4.8 Apprentice tracking
4.9 Skills requirements
4.10 Developing database for marketing
4.11 Milestone 4: Development completion
5 Testing phase
5.1 Performance testing
5.2 Black box testing
5.3 User acceptance testing

11
PROJECT MANAGEMENT
5.4 White box testing
5.5 User-acceptability testing
5.6 Milestone 5: Completion of testing phase
6 Closing Phase
6.1 Post project review
6.2 Stakeholder sign off
6.3 Milestone 6: Completion of closure phase

12
PROJECT MANAGEMENT
3.3 Project resources
Figure 1: Project resource
(Source: Created by Author)

13
PROJECT MANAGEMENT
3.4 Time estimation
Figure 2: Time estimation
(Source: Created by Author)

14
PROJECT MANAGEMENT
3.5 Project budget
Figure 3: Project budget
(Source: Created by Author)

15
PROJECT MANAGEMENT
3.6 Time phase budget
December
2018
January
2019
February
2019
March 2019 April 2019 May 2019
$ 0.00
$ 5,000.00
$ 10,000.00
$ 15,000.00
$ 20,000.00
$ 25,000.00
$ 30,000.00
$ 35,000.00
$ 40,000.00
Time-phase budget
Cost
Figure 4: Time-phase budget
(Source: Created by Author)
4. Part Four
4.1 Assumptions
The assumptions which are given in the project mainly include:
 It is assumed that proper computer-based system development will be completed
within 90 days
 It is expected that it is quite important to design the architecture of the computer-
based system

16
PROJECT MANAGEMENT
4.2 Project risk and management strategy
Ris
k
ID
Description Probabilit
y
Impac
t
Rat
e
Assigne
d To
Response
Strategy
Threat or
Opportunit
y
R1 It is found
that more
amount of
money is
needed in
order to
train the
people who
are mainly
involved
with the
developmen
t of
computer
based
system
70 3 210 Trainer It is
considered
as an
opportunity
as it will
generally
bring
positive
impact on e
project.
Opportunity
R2 The design
that is
developed
for the
entire
90 5 450 Project
designer
It is found
that the
risks as
well as
challenges
Threat

17
PROJECT MANAGEMENT
system is
not
appropriate
can be
resolved by
successfull
y
developing
the design
of the
system.
R3 If the
resources of
the project
are not
appropriate
then it will
be difficult
to finish the
project on
time.
70 4 280 Human
resource
manager
The
problem
can be
resolved by
properly
estimating
the various
types of
resources
which are
generally
required.
Threat
R4 If the
schedule of
the project
is not
managed
80 5 400 Tester It is quite
necessary
to manage
the project
schedule
Threat

18
PROJECT MANAGEMENT
properly
then the
chances of
schedule
slippage is
quite high.
properly so
that the
entire
project can
be
completed
on time.
R5 Due to
improper
testing, the
entire
system will
not function
properly.
90 5 450 Tester It is very
much
necessary
to check
the
operation
of the
system
properly
for
preventing
the
challenges.
Threat
5. Part Five
 Statement on project quality

19
PROJECT MANAGEMENT
It is quite important for the team of the project for maintaining the project quality. The
strategies that are generally followed by the team in order to maintain the project quality are
generally listed below:
 It is quite important to define the project quality properly
 Use of appropriate strategies as well as rules in order to mitigate the issues
 Use of appropriate tools that are quite helpful in checking the project quality.
 Set of verification activities
Verification activity When?
Quality testing Project quality testing is generally done in
the project testing phase.
Undertaking survey The survey is conducted by the project
team before the project work started.
 Set of validation activities
Validation activity When?
Requirement testing In the closure of the project
Simulation testing After the project testing is completed
ROI analysis After proper estimation of project budget
6. Part Six
6.1 Annotated Bibliography
Refer to appendices.
6.2 Development of closure checklist
Activities Status
Does the training session related with the Yes

20
PROJECT MANAGEMENT
project is completed?
Does the project is handed to the client? Yes
Does all the project requirements are met? Yes
6.3 Development of project evaluation
Evaluation activities Option
Does proper project quality is maintained? Yes  No 
Does the project work gets completed? Yes  No 
Does the project have appropriate design Yes  No 

21
PROJECT MANAGEMENT
Bibliography
Bilgihan, A., & Bujisic, M. (2015). The effect of website features in online relationship
marketing: A case of online hotel booking. Electronic Commerce Research and
Applications, 14(4), 222-232.
Bilgihan, A., Nusair, K., Okumus, F., & Cobanoglu, C. (2015). Applying flow theory to
booking experiences: An integrated model in an online service context. Information
& Management, 52(6), 668-678.
Binder, J. (2016). Global project management: communication, collaboration and
management across borders. Routledge.
Boud, D., Cohen, R., & Sampson, J. (Eds.). (2014). Peer learning in higher education:
Learning from and with each other. Routledge.
Eskerod, P., Huemann, M., & Savage, G. (2015). Project stakeholder management—past and
present. Project Management Journal, 46(6), 6-14.
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management.
Project Management Institute.
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management.
Project Management Institute.
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach.
Routledge.
Heagney, J. (2016). Fundamentals of project management. AMACOM Div American Mgmt
Assn.

22
PROJECT MANAGEMENT
Hornstein, H. A. (2015). The integration of project management and organizational change
management is now a necessity. International Journal of Project Management, 33(2),
291-298.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Martens, M. L., & Carvalho, M. M. (2017). Key factors of sustainability in project
management context: A survey exploring the project managers' perspective. International
Journal of Project Management, 35(6), 1084-1102.
Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking
project management performance and project success. International journal of project
management, 32(2), 202-217.
Zwikael, O. (2016). International journal of project management special issue on “project
benefit management.

23
PROJECT MANAGEMENT
Appendices
Appendix 1: Annotated Bibliography
Article 1: Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project
management: linking project management performance and project
success. International journal of project management, 32(2), 202-217.
The article mainly reflects on the PM based literatures and it is found that though the
advancement within the process of PM and project-based techniques and tools, it is generally
found that the success or achievement of the project has not been improved. This problem
that generally persists generally raise lot of questions that are related with the effectiveness
and value of PM as well as different types of PM based systems. The paper generally helps in
reporting a research study that helps in testing the relation that is mainly present between the
performance as well as success of the project. Furthermore, it is analyzed that relationship
generally helps in drawing empirical data on the various project management professionals.
The article further helps in suggesting that validated framework is mainly used for measuring
the performance as well as success of the project. For this, it is found that around 54
questionnaires are generally analyzed. It is identified that Bi-variate correlation as well as
number of different types of regression tests are generally conducted that further helps in
developing a positive influence on the performance of PM. In addition to this, it is identified
that there are number of variable relationships that have not been identified as well as
elaborated between the various individual variables of PM performance as well as on the
project success.
Article 2: Svejvig, P., & Andersen, P. (2015). Rethinking project management: A
structured literature review with a critical look at the brave new world. International
Journal of Project Management, 33(2), 278-290.

24
PROJECT MANAGEMENT
The paper generally presents the entire results of the structured review of the project
management which is generally dependent on the classification as well as analysis of the
various types of contributions It is found that additionally it takes a proper critical look.
Moreover, it is found that as the analysis was mainly conducted on six different types of
overreaching categories that has generally emerged which mainly includes conceptualization,
political aspects as well as rethinking practice and more. It is found that all this type of
categories that are generally identified over a range of various contributions have generally
drivers. It is found that a proper look on the new world generally helps in exhibiting the entire
challenge of RPM for becoming one of the more diffused as well as accepted.
Article 3: Hornstein, H. A. (2015). The integration of project management and
organizational change management is now a necessity. International Journal of Project
Management, 33(2), 291-298.
This article mainly focuses on the integration of entire PM with the organizational
change management which is considered as a necessity. It is identified that the managers as
well as the training is provided to the new project managers are generally considered as one
off the impact of the entire organizational change as well as due to the failure of the entire
project implementation. It is analyzed that this particular case generally needs the project
managers in order to become very much conversant with the change with the organization
that is generally made by the author faster reviewing lot of various types of supportive
literature. In addition to this, it is found that project management generally helps in certifying
the various types of agencies including PMI and IPMA.