Introduction to Computing Skills Report for Healy Ltd: Productivity

This report provides an introduction to computing skills, focusing on office productivity software and its application within a business context, specifically for Healy Ltd. It covers the use of word processing, presentation, and spreadsheet software, detailing their features and benefits. The report analyzes training and product costs, presenting data in worksheets and screenshots to illustrate findings. It then explores technological advances, including payroll systems, business management applications, and online platforms, and their potential to enhance business productivity. The conclusion emphasizes the importance of these technologies for improving efficiency and profitability, recommending their implementation for Healy Ltd. The report includes references to support its arguments.

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Introduction to Computing skills

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Table of Contents
Task: 1.............................................................................................................................................3
Worksheet:1.................................................................................................................................3
Worksheet: 2................................................................................................................................3
Task: 2.............................................................................................................................................5
1. Introduction:.............................................................................................................................5
2. The screenshot of Training Costs with data view:...................................................................6
3. Office productivity software:.......................................................................................................9
Word processing software:..........................................................................................................9
Presentation Software features:.................................................................................................10
Spreadsheet software features:..................................................................................................13
4. Describe three technological advances in terms of software and hardware that could help
Healy to increase their business productivity................................................................................15
Conclusion:....................................................................................................................................17
Reference:......................................................................................................................................18

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Task: 1
Worksheet:1
Training Costs
8/21/2017
Training Cost
Training
Types
Cost per person
(excluding VAT)
Number of staff
undertaking training
Total cost of each
training
Basic £30.00 10 £300.00
Intermedia
te
£40.00 25 £1,000.00
Advanced £50.00 14 £700.00
Total cost of excluding VAT £2,000.00
VAT (%) 17.5
Total cost of including VAT £2,350.00
Worksheet: 2
Product Costs
8/21/2017
Product Cost
Office productivity
products
Cost per licence
(excluding VAT)
Number of products
requires
Total Cost of each
product

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Office 365 £100.00 10 £1,000.00
Office 2013 £140.00 15 £2,100.00
Total cost of excluding VAT £3,100.00
Budgets of project £1,500.00
Result cost are over
budget

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Task: 2
1. Introduction:
The aim that lies behind this report is to develop the understanding of Healy staff. In this report,
the focus has been emphasized on information about the technology and technological advance.
The environment of business is very competitive, and helpful to assemble the business decision
through use of technique for enhancing the quality or management. Along with this, the report is
presenting the importance of office productivity software tool and technology like the important
technological tools for the organization. This report is also describing the three different features
of office productivity software, which can help the Healey Ltd to grow in market. The three
fundamentals of this office are productivity software like spreadsheet software, Word Processing
software and Presentation software. There is also very vital role of usage of latest hardware tools
and technology. At the same time, this report is also evaluating the technological advancements
that can be increases the business firms for improving their productivity.

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2. The screenshot of Training Costs with data view:
The screenshot of Product Costs with Data View:
Interpretation of findings:

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The fact and findings from above data table revels that the company has faced a total cost of
2000, when it excludes value added tax. If value added tax is added do it, the total cost becomes
2350. The rate of VAT is 17.5% per person total cost. The company can present its data in a very
simple and understandable form by using the management views. This method can help the
management to present the data in simpler form but this method fails in computing further
calculations, because it will involve too much time in computing of that calculation. After this,
cost factor cannot be evaluated using this method, which make this in effecting for company.
The screenshot of Product and Costs of formula view:
The screenshot of Training Costs with Formula View:

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Interpretation of findings:
In order to present the cost in expanded from; the formula view method can be used. In this
method, different types of software are used by management according to their needs and
requirements in order to compute calculation for propose better decision making. On the basis of
this, it can be revealed that this method can prove as an effective method for the purpose of
computing various costs using appropriate formulas.

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3. Office productivity software:
Tables are very import tool to present any kind of information in easy and understandable
manner, especially for those who don’t have knowledge about the information presented. There
are various facilities that are present in the office productivity software it helps to arrange large
amount of data in such a manner that it becomes presentable information. It is having added
features which help to show data in a modified form so that focus of the reader can be attracted
(Kitchin and Dodge, 2011). There are basically three types of such software are used by
management consultancies: Word processing software, Presentation software and Spreadsheet
software.
Word processing software:
It is software where various reports are prepared with the help of the requirements about the
needed of the customer. One of the features of this software is table; it is having options to
modify column width and row height so that the information can be easily entered in the table.
Customization of the table provides convenience to the users to show the data in a presentable
manner. In case table is having large amount of data than this software provides facility of
shading and changing back ground colour of the cell which helps to highlight the data that is
important for the reader. This facility is also used to show the effect of the data; as red colour for
risk, yellow colour for neutral and green colour for beneficial (Uhlig, et al., 2014). It is also
having facility of molding borders which are used to customize the important data to segregate
from the other information. It also helps the employees to understand needs of the clients when
they send large amount of data with highlighting the specific requirements. On the other side
employees can send the required information to the client in bold border to show it in a better

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and presentable manner. It is also having facility to paste the pictures which enables to create
work more attractive and relevant in case of client requirements.
Table 1: Example showing table features
Highlighting
important
part
1212644
(Neutral)
Logo/ important
pictures
Bold border 9955222
(Risky)
Pass
Fail
Work in
Progress
1512264
(Beneficial)
Presentation Software features:
It is used for presentation of portfolio or any kind of business meeting. It helps to customize the
information in a well presentable manner with the facilities to add graphs, pictures, music and it
is having facility of reader’s note which helps the presenter to speak about the presentation
presents. This reader’s note is only visible to the presenter (Chesher and Kaura, 2012). It is used
by consultancy companies while meeting new clients. There are requirement by the clients for
presentations which can be easily developed with this software.

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Presentation software is having uniqueness in terms of presentation, it is having designing
facility which changes the colors, fonts and transition of the slides at a single click there is also
facility to modify each slide as per the requirements. There are several types of layouts present in
the software used for various purposes. The mainly used two layouts are title and content layout
and Comparison layout (Ainger, et al., 2012). Title and content lay out is used to describe a point
with a heading and details in the content part. Comparison layout is used to
compare/differ/discuss advantages and disadvantages of a certain point or issue.
Designs:

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Layout:

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Spreadsheet software features:
It is the software which is used for data presentation and interpretation. It is having several
features relating to the mathematical and statistical calculations that enable employees to easily
find out the required results of the financial or research data by just selecting the data and putting
it into the formulas (Damanpour and Aravind, 2012). It is having facility of drawing various
charts and graphs by selecting the data that is to be presented in the form of charts/graphs.
Work book is file contains several worksheets; work sheet is a set of rows and column where
large amount of data can be entered. Rows are the horizontal presentation of cells and column is
vertical presentation of the cells (Lewis, and McConchie, 2012). A cell reference is identified by
just clicking on a particular cell and its address is shown in the box present just above the left
corner of the spreadsheet.
There are several benefits of formatting, copying, editing and moving/deleting the contents of
cells it helps to modify the data as per the requirements of the user. It is also having features of

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hiding the data which helps the user to send the data relevant for the clients. Likewise moving,
deleting editing enables the employees to overcome headache of typing again and again,
comparison of information which also eliminates risk of mistake, secondly this data can be
presented in various ways to attract attention towards specific information. Deleting helps to
remove irrelevant data for client/employees.

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4. Describe three technological advances in terms of software and hardware that could
help Healy to increase their business productivity
Payroll: In the current business environment, the payroll system is an important technology in
the terms of hardware and software, which can be helpful for the organization for increasing the
business productivity. The system of payroll has proper files of the company’s employees, record
of employee’s wages, withheld taxes, salary and bonus (Wempen, 2014). For selecting the
applicable payroll system the management can take good assessments regarding the workers as
well as can reduce the unwanted overhead towards develop the company’s productivity. Healey
Ltd has the powers to remove mistakes in the payroll process through the advancement in the
payroll system software. It also reduces unnecessary efforts, which are taking place in the
calculation of wages of an employee, tax withholdings of the employee, and hours he/she worked
(Bieg and Toland, 2016). For small business, the payroll software packages are easy to employ
or are affordable. The owner of small business can adopt the affordable payroll system software
in computers by cloud services and from the market. In contrast to this, elimination of expenses
to hire an accountant for payroll process could be supposed. Hence, by using the payroll system
software in its human resource management the company can sustain more control on its payroll
processes.
Business Management Applications: In the current scenario, the market is full of business
management applications that are helpful for the organizations to improve their business results.
Important technical applications such as human resources management, ERP, suit, marketing
automation and professional services automation are mostly used in supervising the operational
activities by the organizations (Sagner, 2014). In contrast, Microsoft Office 365 and G-suit could
also be used by the companies to eliminate the demand of extra employees in making out the e-

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mail services and to desktop e-mail clients. Healey Ltd can observe surplus benefit by using
these technological implementations for improving the operational performance (Cannon, and
Richey, 2012).
Online Platform: Online platform of accounting software packages is a developing tool for all
the business services (Karampelas, 2012). Getting information and messages from clients and
giving them proper feedback quickly would be easy in managing the communication through
usage of cloud based accounting packages. This could be done by the adoption of latest
technologies. Communication services will become mere easy and instant for the company by
using this technology (Hyatt, 2012). In contrast to this, ‘Audio and Video Hosting’ are also good
options to get services from YouTube, Vimeo and Wistia like an important segment of its
training plans.

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Conclusion:
This report focuses on the importance of information system for the employees with the help of
productivity software. It is customized software’s provides several tools like word procession,
presentation software and spreadsheet software which fulfills the needs of consultancy business
to cater differentiated client needs. The various included features help the workers to proceed
and complete work in quick period of time. Features like tables: for presenting data, background
and text color, graphical presentation, image cropping. Slides having several designs, with
options to insert charts, comparison slide layout and smart graphs. Worksheets having text
wrapping, copying, moving and hiding features distinguish it from other software’s. These
features help employees to complete work in attractive and presentable manner which may lead
to boost business of Healy Ltd. This increased business will also result to increase the profits of
the company, so it is recommended to install this software as soon as possible.

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Reference:
Ainger, A., Kaura, R., and Ennals, R. (2012) Executive guide to business success through
human-centred systems. Germany: Springer Science & Business Media.
Bieg, B., and Toland, J. (2016) Payroll Accounting 2016. Boston: Cengage Learning.
Cannon, J., and Richey, F. (2012) Practical Applications in Business Aviation Management. UK:
Government Institutes.
Chesher, M., and Kaura, R. (2012) Electronic commerce and business communications.
Germany: Springer Science & Business Media.
Damanpour, F., and Aravind, D. (2012) Managerial innovation: Conceptions, processes, and
antecedents. Management and Organization Review, 8(2), pp. 423-454.
Hyatt, M. (2012) Platform: Get Noticed in a Noisy World. UK: Thomas Nelson Inc.
Karampelas, P. (2012) Techniques and Tools for Designing an Online Social Network Platform
Kitchin, R., and Dodge, M. (2011) Code/space: Software and everyday life. US: Mit Press.
Lecture Notes in Social Networks. Germany: Springer Science & Business Media.
Lewis, D. W., and McConchie, D. (2012) Analytical sedimentology. Germany: Springer Science
& Business Media.
Sagner, J. (2014) Working Capital Management: Applications and Case Studies Wiley Corporate
F&A. US: John Wiley & Sons