Conference and Banqueting Management Report - UK Sector Analysis

This report provides a detailed analysis of the conference and banqueting sector, focusing on its size, scope, and the factors influencing its development within the UK. It examines key planning and operational issues, including documentation, pricing, health and safety, communication, resource allocation, and accommodation strategies. The report also discusses performance and quality review tools, such as PERT techniques, used to assess the success of conference and banqueting events. Furthermore, it evaluates the suitability of various food production systems and styles, addressing menu planning considerations. The report highlights the importance of political, economic, technological, social, and ecological factors, along with crowd control and sound/lighting, in the successful management of events, offering insights into the sector's dynamics and the strategies for effective management.

Conference and Banqueting
Management

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
1.1: Size and scope of conference and banqueting sectors.........................................................1
1.2: Factors that influence the development of banqueting sector..............................................2
M1: Effective and show that clear evidences tools used in this research...................................3
D1: Report clearly regarding size, worth and diversity of venues and types of events..............4
TASK 2............................................................................................................................................4
2.1: Critical assessment of key planning and operational issues................................................4
2.2: Discussion of performance and quality review tools...........................................................5
M3: Identify performance and review of techniques use in conference or banquet ..................5
TASK 3............................................................................................................................................5
3.1: Evaluate suitability of range of food production system and style......................................5
3.2, 3.3 and 4.1: Covered in PPT................................................................................................6
M2: Presentation of utilised range of references sources of information...................................6
CONCLUSION ...............................................................................................................................6
REFERENCES................................................................................................................................8

INTRODUCTION
Conferences and Banquet sector is consider one of the primary as well as fastest
developing industries in UK. Accommodation, food and beverages at the venue of event is taken
into account as primary target. “THE SERVICE ON A PLATE” is the one that is responsible for
delivering catering services for event, conferences and banqueting. This project is all about
discussing various crucial information about size and scope of conferences sectors as well as all
those factors those are making impacts in their development. Analysis of key plan and
operational problems that are involve in effective management of banquet. Apart from this
performance and quality analysis techniques is being also mentioned under this report.
Evaluation of suitability of range of food production system and style are describe in respect to
this sectors. Some key menu planning consideration for banqueting events are mentioned in
proper manner (You and There, 2011).
TASK 1
1.1: Size and scope of conference and banqueting sectors
Nowadays, this particular sector has been categories into various parts: Banqueting and
conferences. It has been determine the most of the companies those are associated with this
particular sectors are held responsible for delivering appropriate services to hospitality sectors.
They most target those are spaces which are more formal and were official activities get
organised. On the other hand the banquet services is paradigm on special family functions and
occasion such as marriage and birthday celebration. By looking into the current situation, this
particular industry is having huge scope in their operations and arrangements. It has been
determine that for any particular industry size and scope is utmost important aspects which will
assist them to attract the investors to make valuable contribution in the such kind of sectors. It is
basically relies on some crucial factors such as the ownership style of the conference and
banqueting sectors as well as their overall orientation (Goldstein, Burks and Romney, 2012).
The service level of such kind of industries are needed to be of superior quality so that
maximum number of customer as well as hotels can get attracted towards their business in more
quick time. As conference sectors used to delivery sufficient amount of space for meeting or
conference as well as seminar facilities to various companies, whether operating at small or large
sector. While in case of banquet they are liable to organise space as well as food and catering
facilities for the guest those are come to attend the seminar. The services on plate company is one
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of the great company which is sufficient enough to provide valuable amount of services to so
many people. It has been seen that UK is one of the huge economically strong nations those are
running their business in more faster way. They always have the option to call for meeting or
conference at point of time. They do have valuable amount space to organise conferences for the
employees. By observing all this, banqueting and conference industries is effective growing
sector in UK (Rajkumar and Ramya, 2012).
The scope of conference and banquet is mostly relies on specific amount of support from
other industries such as Restaurant, bar and other associated facilities. In order to do research in
this sector in UK based conference and banqueting sectors they can get to know that almost
46000 hotel and guest rooms are present in UK. This industry is capturing nearly 135000
properties and their about to 1.8 million people are associated with this particular areas. There
are great opportunities for UK in this particular areas because they are specialised on this
particular sector.
The size of conferences and banquet sector is mainly starts defined as large, medium and
small. It is classified as per the demand of guest those are attending at the time, square size of
sectors as well as number of meeting those are occurred at a given period of time. In case of
small size conferences is attending at lest of 500-1000number of people and it get end for at least
2-3 days. In case of large organisation such conference sometimes regulate for 3000-4000
people and it get continued for 4-5 days.
1.2: Factors that influence the development of banqueting sector
The analysis of the factors of development assists in reducing risks related to conference
sectors. Considering these factors will improve the effectiveness of the conferences. For
decreasing the inefficiency of communication advanced systems of communication should be
adopted. Developing this sectors will assist in generating new opportunities and different options
in UK. These factors include political, economical, technological, social, ecological, licensing
laws, crowd control, lightening and sound system. There are various crucial aspects those are
having positive influences on the development of conferences and banquet. This factors would
be under the consideration in case of formulating this sectors. The development will be related
with the environmental friendly (Rogers, 2013). In case of infrastructural areas that are concern
with the development influences on an environment. These will be discussed in brief as under:
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 Political: political aspect of the country is most critical thing to consider because it
affects the business a lot. If the political situations of the area become unstable , the
companies cannot organize conferences. People will be scared to attend and the prices of
goods related to conference will also rise increasing the cost of conference. Political
factors will also affect the government policies which in turn affect the industry.
 Economical: the economic factors like GDP rate and other economical condition also
affect the functioning of different businesses. Tax rates, interest rates are considered in
this factor of the business. The spendings of government and currency exchange rates
also effect the profitability and revenues of business.
 Technological: It has been examine that with the innovated digital techniques some
attractive objectives can be implemented during the banquet in case of parties, marriage
and other activities (Jain, 2014).
 Social: The major impacts is being seen that banquet halls and other aspects are needed to
be taken into account in more effective manner. This is major strategies which is used to
resolve financial problems that are arises in an organisation.
 Ecological: The organisation need to make control of all bad issues those are affecting
the nature and environment of the company. These are related with green energy,
pollution and climate changes.
 Crowd control: It is important for an organising owner to make appropriate early plan to
control their crowd during the time of meeting in conference and any concern parties that
are organise during the time.
 Lightening and sound: It is necessary to make appropriate lightening and sound so that
atmosphere of hall and arena can get attractive in coming period of time. Other issues
such as poor lighting, internet connection and speed can make huge impacts on the
banquet of an organisation.
M1: Effective and show that clear evidences tools used in this research
It is one of the systematic aspect that is developed in effective process which is being
broken up into clear steps those are lead to certain kind of conclusion. It is organise because of
their planned structure of any activities that are organise for any specific activities or event.
There are certain evidences that suggest a positive connection in between such programs and
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improve certain job performances in effective manner. Availability of adequate staffs to do all
catering and management of people in reliable ways.
D1: Report clearly regarding size, worth and diversity of venues and types of events
Event management is one of the reliable application of project management to creating
and developing of festival and events in effective manner. The total size is decided as per the
areas of organisation and their number of employees. The overall cost of organising any event is
relies upon the scale of business operation.
Diversity of venue: It consists of event location which will be made in order to organise
business in more reliable manner. It is related with party hall, seminar area, newsroom, cafeteria
and other vital places which are needed to organise the party in effective manner.
Types of event: There are various types of banquet such as Buffet services which is more
common event in large number of attendance, reception to serve food and snacks to guest.
Cafeteria style. These all are needed for marriage, birthday event, meetings and other batch lour
parties. There are various external factors which will be needed to analyse all implications those
are effective affecting the profitability position of the company.
TASK 2
2.1: Critical assessment of key planning and operational issues
There are various crucial strategies and operation aspects that are related with operation
management of conference and banqueting sector of administration. They used to target on some
vital problems that are incurred on regular basis it required time to time up gradation. The key
issues associated with effective management for a conferences or banqueting are mentioned
underneath:
 Documentation of booking diary: These are related with conference data, time space
and number of participants and total day for the time (Mehra, 2012). This will be those
items which will be contained on booking diary and need to maintain in effective manner.
 Pricing and packaging: this factor is for any conference event which will be managed
by standard through standard of an organisation and packaging system work as per the
promotional factors.
 Health and safety Act 1974: This particular problems of employees as well as
participant would be used to ensure by certain law and this issues be under surveillances
of 24 hours in a day.
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 Communication factors: This are arises in between employee to employer as well as
organization to other companies guest that should be managed by administration team of
key strategies.
 Resources allocation: These are known as one of the effective organization which is
properly managed by team in respect to attain maximum profit as per the requirement of
large organization.
 Accommodation strategies: It is primary motive of services in plate company to manage
all large conference and banqueting which are mentioned in more reliable manner.
2.2: Discussion of performance and quality review tools
All the effective success of conference and banquet sectors is relies on overall
performance of them towards the organising appropriate level of conferences in effective
manner. In this particular industry which is crucial for performance evaluation that will
determine overall growth and success of any hospitality sectors (Maynard, 2014). The
performance of employees would be analyse on periodically manner as well as quality of
performance that would be under consideration and it would regulated in regular basis. This
PERT techniques is used to measure the position as per the condition of quality conference. This
particular techniques is also responsible for monitoring overall client performances in so
effective manner. In case any issues found in respect to quality of service delivery are taken into
account in reliable and accurate manner.
M3: Identify performance and review of techniques use in conference or banquet
There are certain crucial ways to analyse the performances of conferences and banquets
which is related with booking detail information, the pricing and packaging contract must be
accurately mentioned in effective manner. Setting planning is needed to be taken into account.
The setting plans and role of master of ceremonies are needed to be planned in effective method
that are techniques, customers and guest valuation details can be maintained in reliable manner.
TASK 3
3.1: Evaluate suitability of range of food production system and style
There are various types of systems that are needed to be followed in any kind of
conference and banqueting industries. Some of them are mentioned underneath:
Food production system as well as style: It consist of certain number of food production system
and techniques such as:
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 Cook-chill production techniques
 Cook-freeze method
 Formal techniques
 Dry-heat cooking tools and techniques
 Moist-guest cooking method
According to the above styles and method the banquet sector will chosen either of their
food production method as per the menu they are selected for a given conferences.
Food and beverage services: There are certain style of foods and services can be offered
to various people those are coming during the point of time (Sommerville, 2015). Some of them
are discussed underneath:
 French services style.
 English food style
 Russian food and services quality
 Buffet services styles
As per the all above discussed various services style of conference and banquet sector
will be chosen as an appropriate service style for the given period of activities. It is mainly
depends on conferences types, size and total number of guest, profit of customers etc is
mentioned in reliable manner. English service style is being taken into account and serve guest
per plate food to various customers. This seems to more economical and easy to enhance
profitability position of the company.
3.2, 3.3 and 4.1: Covered in PPT
M2: Presentation of utilised range of references sources of information
According to the above mentioned information, it has been determine that interpersonal
skill used to employee team actual which will be managed all work that is being done within
conservation of various conference and banqueting. Management ability is actually managed by
all work that is being done by the employee. They used to performance in correct manner to
attain more reliable outcomes in coming period of time.
CONCLUSION
This particular project assignment conclude various crucial aspect that is related with
conference and banqueting industry. All key factors those are affecting the business operations of
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the company are discussed effectively. The analysis is providing sufficient amount of implication
those are being faced by services on plate company are mentioned clearly.
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REFERENCES
Books and Journals:
Goldstein, M. E., Burks, S. W. and Romney, H. G., 2012. Professional Conferences Past.
Jain, A., 2014. Conference: A place for scientific appetite or gourmet feast. Journal of Indian
Society of Periodontology. 18(2). p.129.
Maynard, P., 2014. Alumnus Headlines ODE Banquet.
Mehra, J., 2012. The Solvay Conferences on physics: Aspects of the development of physics since
1911. Springer Science & Business Media.
Rajkumar, K. and Ramya, R., 2012. Conferences: Is the academics taking a back seat?. SRM
Journal of Research in Dental Sciences. 3(3). p.169.
Rogers, T., 2013. Conferences and conventions 3rd edition: A Global Industry. Routledge.
Sommerville, B., 2015. ASLA biennial conferences: An historical review. Access. 29(3). p.34.
Wecowski, M., 2014. The rise of the Greek aristocratic banquet. OUP Oxford.
You, W.L.T. and There, B.W.I., 2011. Events & Conferences.
Online
Conference. 2018.[Online]. Available through:
<https://www.merriam-webster.com/dictionary/conference>.
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