Consolidated Portfolio: Program & Portfolio Management IS Studies

This consolidated portfolio examines the role of project managers and system thinking in project management, emphasizing the importance of information systems (IS) for data collection, storage, and processing. It highlights the differences between products and project management, illustrating how IS facilitates inter-organizational supply chains and electronic processes. The portfolio covers eleven weeks of learning, focusing on the relationship between system thinking and information systems, the evolution of conventional project management with IS, and the tools and techniques of system thinking. It explores the dependencies of project development on system engineering and demonstrates how project management can enhance knowledge management and decision-making. Key learning outcomes include understanding the relevance of system thinking, identifying system thinking tools, assessing the relevance of system engineering, describing system engineering concepts, selecting appropriate project management applications, and comparing manual and electronic PM systems. The analysis uses the Deepwater Horizon oil spill as a case study, emphasizing the importance of risk management and quality assurance in IS development.

Running head: CONSOLIDATED PORTFOLIO
Consolidated Portfolio: Program and Portfolio Management Information Systems
Name of the student:
Name of the university:

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Introduction
This Consolidated portfolio reflects the role of the project manager and system thinking
in project management. This is very much important for the project executives to serve their
daily job roles professionally so that the issues of professional project life can be minimized
accordingly. Information system is referred to as an integrated set of components that helps to
collect, store and process data as required. In order to provide necessary information to the users
and of the employees who are associated to a task. The difference between the products and
project management are also elaborated here. The process information storage, processing and
data retrieval become much easier with the help of the information System (IS). Information
systems are generally used to run different inter-organizational supply chain as well as electronic
process. It has been found that with the successful implementation of the total concept of system
can be eventually developed the standard process of information system.
The main concepts of information system in terms of system thinking are also illustrated
in this portfolio. This portfolio is consists of learning of 11 weeks. Starting from week 1 to week
11 all the learning details are gained and accordingly. The relationship between the system
thinking and information system can be gained from the successful learning of the case. The way
through which the process and concept of conventional project management has been changed
with the information system are also gained from the learning outcomes. The tools and
techniques of the system thinking are also gained from this weekly learning portfolio. The
dependencies of project development with the system engineering are also obtained from the
weekly learning. It has been found that the application of project management can lead any
project towards effective knowledge management and decision making.

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Itemize of the learning outcomes
a. Learning Outcome 1
Summary:”Explain the relevance of the system thinking to a project, program and
portfolio management”. The system is referred to as a collection of different elements and
components those are organized accurately to meet a common purpose. The term system
demonstrates the organization or plans itself. The computer system is consists of different
hardware components those are again selected very much carefully so that a system can work
much effectively to run a computer. The explosion which, tore through the deepwater horizon
drilling rig on 20th April, as the crew of the rig completed its drilling the exploratory Macondo
well deep under the water of the Gulf of Mexico. In this case many members of the crew were
died and injured with this accident. The explosion that took life of so many people could have
been prevented. The engineers who have designed the Macondo well with the engineers of the
BP were also part of the board of the members. They discovered the oil and gas reservoirs but it
was quite difficult to drill it. They took the challenges but failed to overcome the challenge.
Thus, it can be said that the Information system (IS) should be developed in such a way so that it
can avoid all unexpected challenges. The designer should develop a project based work flow to
avoid all unexpected risks. The developers should have focused more on the quality assurance
considering the development standard. System Thinking has many disadvantages also those are
needed to be considered by the designers before the development of the system.
Evidence: The evidences are collected from the “Full Final Report from the National
Commission on the BP Deepwater Horizon Oil Spill and Offshore Drilling” document.

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b. Learning Outcome 2
Summary: “Identify different system thinking tools and techniques to aid project
manager solve the project problems”. The concept of project management and system thinking
always overlaps each other. It is quite surprising that, the project managers do not seem to utilize
the simple system thinking tools and techniques though these tools and techniques provide
unique benefits in the field of farming and problem solving. The members of BP are all ready to
proceed along with the new collection of tools very immediately. For the offshore fighting no
valid tools are collected by the engineers. In order to address all the necessary human dimension
fewer numbers of tools are considered by the system developers. In order to resolve these issues
the developers should have selected all necessary modern management tools accordingly. For
regulating the system accurate diagnostic information tools are needed to be considered by the
project managers and the system developers.
Evidence: The evidences are collected from the “Full Final Report from the National
Commission on the BP Deepwater Horizon Oil Spill and Offshore Drilling” document.
c. Learning Outcome 3
Summary: “Assess relevance of system engineering to project cases”. The learning of
this week helps readers to gain idea about the relevance of system engineering with the project
cases. It has been found that for the successful implementation of the system thinking ideas can
lead developers towards portfolio management. There is a huge difference between the system
engineering and requirement management together. Proper system engineering leads the
developers to produce, reduce and design all necessary changes to the system. Based on the
requirements, demand and focus of the consumers the system engineers should build the system.

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The manufacturing section and the directors basically direct the company towards the success.
Throughout the project planning phase it is very much for the project manager to consider all
necessary and fundamental portfolio standards. In order to enhance the skills of the employees
who are working in a project team for each project case, system engineering should have to be
used by each of the project heads. It has been found that project based work into the system
engineering is involved within the project planning and for project controlling also. The
engineering integration is very much helpful for both technical and non technical projects. For
enhancing repeated success of the business organization it is very much necessary to accompany
all the processes accordingly.
Evidence: The source of the evidence is “Systems life cycle processes” and Kerzner, H.,
& Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
d. Learning outcome 4
Summary: “Description on system engineering concept and methodologies organize the
project”. From the lecture slides of week 4 it has been found that for the successful
implementation of any project it is necessary for the project head to consider the concept of
system engineering and methodologies for organizing the project. Proper system engineering
methodology can lead a project manager rather assists a project manager. In order to identify the
system engineering opportunities and the effective way through which the issues of system
oriented problems can be resolved are gained from the this week learning. Before the final
implementation of the system the developers are required to check or test the entire system
properly. After analyzing the case scenario it has been found that, in order to determine the

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environmental management approach it is necessary for the project managers to develop the new
safety concept. In order to restore the ecological region it is necessary for the developers to
consider the concept of enhancement.
Evidence: The source of the evidence is “Systems life cycle processes” and Kerzner, H.,
& Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Learning Outcome 5
Summary: “Explain importance of proper selection of the project management
application system”. In order to manage any project properly it is very much necessary for the
system engineers and the project managers to select the most suitable application system. For
this particular case scenario application system was required to protect the workers health by
lowering down the concentration of the volatile organic compounds, present in the surface area.
Proper application is required for monitoring and controlling the environmental toxic guidelines.
INPO model is applied in the system to fulfil the purpose of offshore drilling. It is necessary for
the system engineer to apply the remote sensing, diagnostic and instrumentation applications at
the right place. Moreover, it can be said that, safety applications are required to be applied by the
project managers for the successfully protecting the environment from external hazard.
Application of proper contingency planning will help the project managers to gain long term
success accordingly.
Evidence: The source of the evidence is “Systems life cycle processes” and Kerzner, H.,
& Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.

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Learning Outcome 6:
Summary: “Describe the use of PM application system PM knowledge management”. It
has been found that with the successful implementation of PM application system in PM
knowledge management it is very much necessary to apply in order to gain better performance
based on the organizational structure. The main aim of project managers and the project
developers are to reach the project objectives within the estimated time frame and budget. The
initiatives are also required to be connected to the project plan to satisfy the project objectives.
The project productivity will automatically increase and the engagement of the project team
members will automatically enhance with proper application of the PM applications. For the
nominated case scenario in the offshore oil and gas context the application of the NEPA
requirements are very much necessary. Thus, it can be said that with the successful selection of
proper Project management application, the issues of project implementation can be completely
resolved.
Evidence: The source of the evidence is “Systems life cycle processes” and Kerzner, H.,
& Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Learning Outcome 7
Summary: The week 7 lecture of the course deals with “Compare and contrast the
advantages and disadvantages of various manual and electronic PM application systems with PM
knowledge over the life cycle of the project”. This is completely based upon the choice of the
project owners. Some of the project owners prefer the manual record keeping system where they
can store, delete and insert new information as per their choice. On the other hand there are some

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other project owners who prefer the automated record keeping system which delivers up-to-date
information to the users automatically. The electronic record keeping system helps the project
managers to record the business transaction including the income, expenses and worker’s
payment. It gives an efficient direction to the project managers to keep both the financial and
personal credential secured from the externals. It will automatically tally the amount and
provides all the necessary reporting functionalities to the project owners. It gives high level of
advantages to the project managers and at the same time it has many disadvantages accordingly.
The automated electronic data management system allows the users to store the records as a
backup also so that their information can be placed in a safe location accordingly. In order to
keep the security of any system and the content of the system proper accounting system software
is required to be kept by the project managers.
Evidence: The source of the evidence is “Systems life cycle processes” and Kerzner, H.,
& Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Learning Outcome 8
Summary: “Identify how PM application systems can assist project managers to monitor
performance and manage changes within the project”. It has been found that, project
management application system always assists the project managers for monitoring and manages
the project changes within the project during its development and implementation phase.
Different system thinking tool is referred to as an art that helps to understand and describe the
forces and all internal relationship to shape up behavior of the system effectively. The roles of
the system thinkers are to design the entire process appropriately considering certain factors in a

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proper manner in terms of objectives, desire or expectation of the consumers from the system,
perceived gap, and current situation of the project organization and the flow of the processes in
the organization. It is the role of the projects head to organize the projects in such a way so that it
can gain the project objectives. There is a presence of feedback everywhere, after considering all
the feedback if the project managers develop a project then there is a chance that the project
meets all the requirements of the consumers and the objectives those are set at the project
initiation phase. Moreover, a group decision should be prepared by the project managers.
Different project management application systems in terms of software are available in the
market. However, based on the background of the project the project manager should select the
project management tool. The project management application acts as an assisting tool for the
project managers.
Evidence: The source of the evidence is “Systems life cycle processes” and Kerzner, H.,
& Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Learning Outcome 9
Summary: “Discuss and propose of proper project management application system”.
From the current status and background of the project and their requirements it has been found
that without the help of the proper project management tool a project cannot be implemented
successfully. It is the role of the project managers to apply the necessary project management
software to lead the project towards massive success. Currently, it is almost impossible to
management any project without the help of proper application software. The functionalities of
the application project management software include panning, tracking, measuring, reporting. At

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the very project planning phase the project manager needs to take all those actions necessary for
to activate the project activities. The timeframe, timeliness, total duration, priorities and
deadlines are the most important factors those are developed in the phase of project planning.
Besides cost and time the other things that the project managers are responsible to built include
resource management, priority management and control management. For the case scenario of
BP Deepwater Horizon Oil Spill and Offshore Drilling, the project manager fails to formulate
and evaluate all the necessary aspects thus they are unable to meet the project objectives. If these
approaches would have managed accordingly the project would have never failed. Though, the
project manager considers some of the project application tools but still they fails to adopt all the
necessary application tools and techniques. Moreover, it can be said that project management
application tool allows the project managers to develop the project report and the review it.
Evidence: The source of the evidence is “Systems life cycle processes” and Kerzner, H.,
& Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Learning Outcome 10 and 11
Summary: The Week 10 and week 11 project management lecture slides define the
“Explain the relevance of systems thinking to the project, program and portfolio manager”.
After analysing the details of the project expectation and objectives it has been found that with
successful system thinking the project developers can offer portfolio, program to the consumers.
The system thinking has the ability to minimize the rate of errors of any project. The supply
chain cost can be minimized accordingly with the proper application of system thinking. It offers
better problem solving capability and effective solution to the consumers and the project owners.

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It also offers the project managers an ability to minimize the project complexity. It provides a
better picture or project view to the project owners. Proper project management helps the project
manager an effective communication capability. With the help of proper communication the
project manager and the project team members will be able to communicate with each other. In
case of professional communication the project manager and the project team members will be
able to communicate with each other much effectively. The rate of risks also gets reduced with
the professional implementation of the project. Different project manager tools and techniques
are there those are required to be used by the project manager and project team members to get
the effective project resultants. For the National Commission on the BP Deepwater Horizon Oil
Spill and Offshore Drilling case scenario the project manager fails to consider all the necessary
actions and system thinking approach, thus the project did not completed successfully.
Evidence for week 10: The evidences are collected from the “Full Final Report from the
National Commission on the BP Deepwater Horizon Oil Spill and Offshore Drilling” document.
The evidence of week 11: The evidences are collected from the “Full Final Report from
the National Commission on the BP Deepwater Horizon Oil Spill and Offshore Drilling”
document.
Discussion and conclusion
‘From the overall discussion it can be concluded utilization of the project management
standards is very much helpful for the successful implementation of any project. If all the
project manager tools and techniques are appropriately used by the project managers then only
the project manager will be able to meet the project success. Managing a project is nit the
responsibility of the project manager. Besides the project manager the rest of the project team

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members re also required to follow all the project standards. Execution of the project plan will
eventually resolve the project level issues. In addition to this the rest of the management level
actions those are required to be managed by the project team members include the
communication plan, resource management plan, changes management plan, action plan etc.
The project objectives achievement can never be reached id all these standard aspects are not
followed by the project managers. The ideal organizational assets must be properly used by the
project managers to cater and arrange all the factors. In addition to this, the project manager
should also consider the

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