Comprehensive Project Management Plan for Waterloo Road Construction

This document presents a comprehensive project management plan for a construction project located at 78 Waterloo Road, Macquarie Park, Sydney, undertaken by Lipman Properties Pty Ltd with an approximate construction value of $45 million. The project involves the construction of a two-level basement, a podium level, and two seven-story commercial office towers, aiming for a 5-Star Green Star rating. The plan details scope management, including project requirements, control measures, and the work breakdown structure. It also covers schedule management, cost management, quality management, human resource planning, communications management, risk management, and procurement management. The plan outlines the intended construction hours, project completion criteria, and key assumptions made during the project's initiation, emphasizing adherence to Australian Standards and local council building codes to ensure successful project delivery.

Contents
Project Description................................................................................................................................4
The intended hours of work for construction are;...........................................................................5
Saturdays and Sundays and public holidays – No work................................................................5
*These hours are in-line with the NSW EPA. Environment Noise Control Manual the hours
as specified by DIPNR in the DA Conditions..................................................................................5
Scope.....................................................................................................................................................6
Design of an ecologically friendly facility...........................................................................................6
On-Site work......................................................................................................................................6
Project Completion Criteria................................................................................................................7
Project Assumptions......................................................................................................................7
Scope Management Plan.......................................................................................................................9
Introduction.......................................................................................................................................9
Project Charter...................................................................................................................................9
Project Requirements.........................................................................................................................9
Control Scope...................................................................................................................................10
Monitoring progress....................................................................................................................10
Controlling Progress....................................................................................................................10
Scope Definition...............................................................................................................................11
The Work Breakdown Structure..................................................................................................12
Quality Control/ Progress Assessment.........................................................................................12
Scope Baseline Comparison.........................................................................................................13
Baseline Assessment....................................................................................................................13
Quality Control Checks................................................................................................................13
Variation Analysis........................................................................................................................13
Work Performance Measurements.............................................................................................13
Scope Change..............................................................................................................................14
SCHEDULE MANAGEMENT PLAN.........................................................................................................17
Introduction.....................................................................................................................................17

Schedule Management Approach....................................................................................................17
Schedule Control.............................................................................................................................18
Schedule Changes and Thresholds...................................................................................................18
Cost Management Plan.......................................................................................................................19
Introduction.....................................................................................................................................19
Cost Management Approach...........................................................................................................19
Measuring Project Costs..................................................................................................................19
Reporting Format............................................................................................................................20
Cost Variance Response Process.....................................................................................................20
Cost Change Control Process...........................................................................................................21
QUALITY MANAGEMENT PLAN............................................................................................................21
Introduction.....................................................................................................................................21
Quality Management Approach......................................................................................................21
Quality Requirements / Standards..................................................................................................22
Product Quality............................................................................................................................22
Process Quality............................................................................................................................23
Quality Assurance........................................................................................................................23
Quality Control............................................................................................................................23
Human Resource Plan..........................................................................................................................24
Introduction.....................................................................................................................................24
Project Manager..............................................................................................................................25
Supervisor........................................................................................................................................25
Functional Managers.......................................................................................................................25
Design Engineer...............................................................................................................................25
Hierarchy.........................................................................................................................................26
Communications Management Plan....................................................................................................27
Risk Management Plan........................................................................................................................29
Procurement Management Plan.........................................................................................................32

Project Description
Stockland
Location: 78 WATERLOO RD, MACQUARIE PARK
The site address: Sydney, NSW, Australia
Construction value: Approx. $45.0 million
Construction Company: Lipman Properties Pty Ltd
The site is bound by the following:
North: Waterloo Rd
East: Office Building
South: Christian School Australia
West: Byfield Street
78 Waterloo Road is an innovatively designed building featuring a central atrium
servicing two efficient floor plates. The project consisted of the construction of a two
level basement, podium level (ground) and two seven storey commercial office
towers with a common lift lobby and atrium. The 5-Star Green Star v.2 rated property
has dual frontage access to Waterloo Road and Byfield Street, and is diagonally
opposite the Macquarie University and Macquarie Park railway station.

CONSTRUCTION HOURS & CONTACT:
The intended hours of work for construction are;
Monday to Friday 7.00am to 3.00pm
Saturdays and Sundays and public holidays – No work
*These hours are in-line with the NSW EPA. Environment Noise Control Manual the
hours as specified by DIPNR in the DA Conditions.

Scope
Includes (within scope)
Design of an ecologically friendly facility
o Measures will be taken during the design phase to meet and exceed 5
Star levels on the Green Star Rating System as well as the 5 Star
NABERS Energy Rating (Green Building Council of Australia 2003).
o Drafted designs will aim to provide workspaces the highest possible
level of human comfort.
o During construction, processes to minimise waste materials by use of
environmentally friendly construction process will be employed.
o Submission of designs to appropriate authorities such as Ryde Council
and Macquarie Park Management.
On-Site work
o Site identification including site surveying, marking and reporting
o Site establishment- including fencing, silt control measure, signage.
o Supplying of temporary amenities such as portable toilets and water
access
o Locating of site offices and materials storage areas
o Following a successfully submitted and approved design, construction
on the building is to begin as soon as able. This will be to ensure that
the project follows the schedule of activities set out prior to
construction.
o Pre- construction Stage including excavation, setting up of machinery
such as cranes, installation of drainage controls for lower levels,
placement of pre-concrete materials such as reinforcing, footings and
piers
o First stage of construction- underground car park
o Second stage of construction- Podium level
o Third Stage of construction- levels 1-7
o Fourth Stage of Construction- Fitouts, basic furnishings, plumbing,
electrical

o Stage of Construction- Final finishes, complete product, including
curtain walls, plasterboards, landscaping
o On-site clean up- removal of waste materials, cleaning of facilities,
cleaning of surrounding grounds and building internals.
 Safety Management- Implementation of safety procedures for workers and
pedestrians
o Erection of safety fences surrounding the construction site to prevent
unauthorised entry and reduce noise levels
o Placement of pedestrian access so that pedestrians can safely move
past the construction site with a reduced chance of harm befalling
them.
o Implementation of traffic controls at the appropriate stages, allowing
the safe passing of vehicles due to medium traffic road. Including
signage and traffic control officers when required.
o Set up of height safety scaffolding
Project Completion Criteria
At all stages during the construction process, Australian Standards must be followed.
Processes will also conform to local council building codes. Each section of
construction must be inspected by the appropriate authorities for approval before
proceeding to the following stage. Upon completion, a final inspection will be held to
ensure construction abides by all appropriate Australian Standards and is compliant
to local council codes.
Project Assumptions
The following assumptions were taken pre construction for the project located at 78
Waterloo Road, Macquarie Park:
 The project would commence Tuesday 21st May 2013
 The project will be funded by a lump sum payment to Lipman Constructions
 The project will be successfully completed
 Funding provided will be adequate, with no requirement for additional funding
 Materials provided will meet the require materials for each stage of
construction, until completion of the project

 The company, Lipman Constructions, will complete the project to an
acceptable standard
 When required, all resources will be available
 Any issues raised will be attended to immediately and resolved as quickly as
possible
 All objectives stated in the scope should be met.
Should any of the assumptions above be proven false, the schedule to complete the
project would be affected, resulting in a loss of time, money, human and material
resources, which could also result in a failure to complete the project? As such,
utmost effort will be put forth in order to ensure that the project runs smoothly and
follows schedule. To do this, enactment of various management plans will be
followed.

Scope Management Plan
Introduction
The design and construct project located at 78 Waterloo Road, Macquarie Park
follows a strict set of procedures to ensure that all criteria are met throughout the
design, construction and completion stages. Scope management ensures that during
these stages, variations from the scheduled tasks are rectified and any arising
problems are handled appropriately so as not to disturb the progress of the project.
The following Scope Management Plan outlines how the project will be defined,
developed, controlled and assessed. Management personnel are also identified
throughout the management plan.
Project Charter
Statement of Work
Lipman Construction aims to design an ecologically sound and environmentally
friendly office workspace building. This project is initiated by the design stage, where
a design team cooperates to develop a suitable design that meets the criteria
outlined above. After a design has been successfully submitted and approved,
construction on the ecologically friendly workplace will begin according to schedule.
Management plans will be adhered to, ensuring that all stages of construction follow
the design and schedule while fulfilling all obligations to Australian Standards as well
as local council guidelines.
Project Requirements
For the project planned for 78 Waterloo Road, Macquarie Park, the following will be
required:
1. Detailed design schematics and plans for the design and construction of an
office apartment building, including hydraulic, electrical, landscaping, and
technical specifications
2. Personnel Resources including project managers, design teams, construction
managers, engineers, surveyors, machine operators, laborers, landscapers.

3. Material resources such as reinforcing steels, concrete, glasswork, tiles, air
conditioning vents, landscaping materials, electrical materials, plumbing
materials ect.
4. Sufficient monetary funding, as provided by client, to a budget of $45 000 000
construction value. Lump sum payment.
Control Scope
The scope of control for this project extends to all facets of the construction process.
A scope manager ensures that the managers of each relevant department follow
direction according to the Construction Schedule.
Control Scope includes:
Monitoring progress
o Measurement of progress according to the WBS and construction
schedule. Communication with the appropriate managers for detailed
discussions on the progress of the projects as well as discussion
relating to any problems that have or may arise in the future.
o Monitoring of workers material consumption, ensuring that excessive
materials are not used, only the required amounts.
o Stocktaking of current resources used and remaining, followed by
calculation as to whether more materials will be required
Controlling Progress
o Process of managing the current project activities, making appropriate
changes to rectify present and future problems.
o Taking corrective action to rectify problems by consulting with
engineers, managers, architects and laborers. Involves communicating
directly to parties involved, whether in face to face meeting, phone calls
or group discussion with all relevant parties.
o Supplying extra materials if shortfall occurs, to ensure that works have
materials needed to complete the work assigned.
o Amending the project scope to include or exclude any relevant
objectives, followed by corrective estimates as to how the changes will
affect the budget, materials and human resource.

Scope Management Approach
The following Scope Management Approach outlines and defines the roles that each
manager plays in the managing and controlling of baselines and schedules. The
positions of authority are as follows:
 Client- overall authority, contracted Lipman Constructions to design and
construct the facility at 78 Waterloo Road, Macquarie Park
 Managing Director- the director provided by Lipman Constructions, of equal
position to the Client Representative. Oversees design and baseline
adherence as well as the projects overall progress
 Client Representative- A representative hired by the client to oversee the
project alongside the Managing Director. Jointly discusses decisions with the
Managing Director as well as representing the client’s opinion on the issue
raised. Provides possible solutions to major obstacles to the projects
progress.
 Architect/ Engineers/ PCA- jointly handle oversight of the project. Main people
in control of ensuring the project runs smoothly and according to schedule.
Delegates work to the Project Managers, in turn, project managers turn to the
Architects, engineers and PCA for solutions to problems
 Project Manager- entrusted with the task of monitoring the progress of
workers as well as materials consumption. Stock take and estimation
complete by the Project manager, as well as handling disputes with workers,
foreman, tradesman and contractors, laborers.
Scope Definition
This project aims to construct an environmentally friendly workplace at the site
located 78 Waterloo Road, Macquarie Park. Construction will include a 286 space
underground car park for workers, a podium (ground) floor containing a lobby,
reception and waiting area. The building will also have 7 additional storeys,
separated into two pods, interlinked by a central core area. The atrium area will be
naturally lit by a central glass roof, allowing the penetration of sunlight from roof to
ground floor. Airflow will be provided by air conditioning and also naturally, due to the
glazed automatic louvers on the 8th floor. The 7 levels above the podium level will be

effective workspaces. Environmental and ecological aims will be met by the use of
water efficient fixtures including taps and toilets. This serves to minimize the
buildings reliance on town water supply. Energy efficient electrical fitting and light
globes will also be installed over traditional lighting solutions. The building will also
incorporate access for disabled to all levels. The installation of double glazed curtain
wall panels around the perimeter of the building, the use of gardens on the balconies
as well as the maximizing of natural light entering the building all serve to maximize
the comfort of the workers inside. The ecologically friendly design also incorporates
automatic fabric blinds on the east and west faces, as well as automatic louvres, all
controlled centrally by a BMCS( building management Control System).
To ensure that the project meets expectations, managers undertake control
methods, keeping the project on track at all times, while also resolving any issues
that arise. The managers will be identified in the stakeholders list that follows.
The Work Breakdown Structure
Due to the size of the ensuing project, assigned tasks and objectives are broken
down into smaller tasks that are more readily achievable and measureable. The
importance of the WBS is so that managers can also track and identify at which
stage a certain task is, the completion rate of the project, as well identify where
corrective action needs to be taken in order to maintain adhesion to the schedule.
The WBS for this project is combined with the Project Schedule (David Hillson,
2003).
Quality Control/ Progress Assessment
To ensure that the project remains in track, following schedules, Australian
Standards and local Council building codes, various practices are enacted. These
include the application of Scope Baseline comparison, baseline assessment, quality
control checks, variation analysis and Work Performance Measurements.