Managing Construction Work: Site Procedures and Operations Project

This project assessment focuses on the practical application of construction management principles within the context of a medium-rise construction project. The student, assuming the role of a Site Manager for Sullivon Constructions, is tasked with establishing and managing all aspects of the project, from initial site procedures to final payment processing. The assessment is divided into parts, with Part A concentrating on establishing site communication processes, including developing communication procedures, creating a site schedule, and drafting an email to relevant personnel. It also involves detailing the WHS processes for hazard and risk management, establishing first aid facilities, and identifying key personnel and their roles. The project requires the student to utilize materials from the Sullivon Constructions website and demonstrate an understanding of effective communication, risk assessment, and adherence to organizational policies. The project covers topics like communication, risk, WHS, and site operations to ensure the project's successful completion.

in partnership with
CPC50210 - Diploma of Building and Construction
(Building)
Project
Assessment
Student name:
Student number:
Assessment: 32675/01

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Assessment submission
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Introduction
This assessment has been designed to allow you to provide partial evidence of
your competence in the unit CPCCBC5010B - Manage construction work
Note: you will need to complete additional assessments through your course to
demonstrate competence for all aspects of the unit.
In completing your final assessments, you will show evidence of your ability to:
 Establish site communication processes
 Establish and review, welfare and risk management procedures
 Manage supply of materials and installation of equipment
 Manage on-site operations
 Manage the processing of progress claims and payments.
Project
As a contractor, site supervisor or construction business owner it is essential that
you have a good understanding of how to manage all construction work.
For this assessment you will need to complete a series of tasks based on the
scenario below, which will confirm your ability to establish, manage and review
all aspects of construction work including OHS, welfare, risks, supply of
materials, onsite operations and processing claims and payments. Whilst you
may utilise information from your actual workplace you will need to base the
completed tasks on the scenario provided.
For this assessment you can utilise all the materials which have you accessed
from the Sullivon Constructions website to assist you with completing each task.
You will also need to read the policies and procedures located on the Sullivon
Constructions website and refer to these documents when completing the
assessment tasks.
Scenario
During your time at Sullivon Constructions you have been allocated various tasks
and responsibilities that have allowed you to recently elevate your position
within the company to Site Manager.
You have been given a new project to manage and you will be responsible for
managing all aspects of the job from establishing the processes which are
needed for communications through to the processing of payments.
This is the first construction project in which you will be totally responsible.
Sullivon management have met with you and told you that you have their
support and you can call on them for advice or assistance if you are unclear on
any matters related to the contract.
The site is a medium rise construction located in a suburb on the outskirts of the
city area. Therefore, access to materials, equipment and contractors will not be
an issue or cause any additional excess freight costs.
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Part A: Establish work site procedures
Before you can commence work on the site you need to ensure that all the
preliminary work is completed and specific processes are established and
implemented. As part of the processes implemented at Sullivon, all site
management processes must be established and reported at each stage of the
contracted work.
For this part of the assessment you will need to complete the following tasks:
Task 1: Communication Procedure and Schedule
Based on the organisation’s quality management requirements, it is essential
that site communications processes are established and managed effectively
throughout the contract period.
For this task you will need to provide an outline of the communication processes
which will be used during the construction of the property and how you will
manage this process to ensure all persons on site adhere to this practice.
a) Using a Word document, develop the process which will be used to
communicate with all on-site personal and the methods to be used to
manage communications. You must also explain the verbal and non-verbal
communication used when communicating with contractors, regulators
and employees.
There are several processes and methods which professionals at the Sullivon
construction site will use to communicate effectively. In the course of the project,
the project manager will be expected to take full responsibility for the provision
as well as organization of the information for all other professionals that are
associated or related with the project. The development of the communication
plan so that it is clear the channel to be used will be very crucial. The sample
channel is as shared in the figure below:
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The communication at the construction site is expected to exploit at least three
forms. They include the following:
 Written communication which will include the use of fax, emails, plans,
manuals, legal documents and reports(Anable et al.2012).
 Oral communication methods which will include telephone, face-to-face,
meetings and presentations.
 Non-verbal communications.
In order to ensure that the above forms of the communication will be successful,
the instruments of the communication of the communication will be used. The
instruments are very crucial in the provision of relevant information. At the stage
of tendering; the key instrument of the communication which will be required will
include formal letters, telephone calls, calculations, presentations, reports and
contracts. Cumulatively they will assist the contractor to win the bid for the
contracts. Regulators too will manage various aspects of the constructions by the
use of these instruments.
Non -verbal communication of safety and health by the use of the letters and
signage will be very crucial in every day working on the construction site.
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Understanding of the employees of this non-verbal communication will be
enhanced by the use of the pictures of safety.
Verbal communication will be exploited through media like two way radios to
assist in the facilitation of the material movement by use of heavy machinery.
The explanation as well as presentation of certain details of the constructions
would be given by the use of the reports and the engineering drawings.
In order to ensure that all the persons on the construction site adhere to the
practice of effective communication, all the revenant instruments will be made
available at the construction site communication departments. This implies that
areas that need posters will be served with the same. The offices that need
telephone call instruments will be served with the same. Every specific area will
be managed by a competent individual in order to ensure effective
communication.
b) Develop a site schedule which outlines site progress meetings for a
minimum of three (3) occasions including:
 the dates and times
 who should be at the meeting
 the issues that may be raised at the meeting.
Site Schedule
Date and Time Issues to be addressed Expected people at the
meeting
10/6/2019 Pre-construction meeting General details of the
project
12/7/2019 Acquisition of the Quantity Surveyor
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construction materials Contractor
Manger
Site Manager
Site Engineer
29/8/2019 Construction safety
Briefing briefings
Site manager
Construction site safety
personnel
5/9/2019 Construction process
progress evaluation
Site Engineer
Client
Construction manager
Contractor
Safety personnel
Task 2: Email to relevant personnel
Having completed the schedule (Task 1b), you must email all relevant personal
and notify them of the schedule’s purpose.
Draft and email to all personnel you feel need to be informed (you can use titles
and include relevant personnel from the Sullivon organisational chart.)
Your email must also demonstrate your ability to communicate effectively, with
an awareness of the cultural diversity and differences of your audience.
Print a copy or take a screen shot of your draft email (which must be legible for
the assessor to read) and submit as evidence for this task.
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Email Template
Send
To: Project consultants, Contractors, risk management
Cc… Client
Bcc... Employee
Subjec
t
Conference notice of Pre-construction
The purpose of this mail is to notify all the employees of the Sullivon
construction company that the conference for the pre-construction has
been scheduled tentatively for 10/07/2019 at 10.00 am at the Memorial
Park. All the main contractors are strongly urged to attend the meeting. The
employees of the Sullivon Construction Company are expected to access
the following documents from the company web site prior to the meeting:
 Project Designation letter
 Schedule for the construction(Finetti et al 2013.
 Values Schedule
 Plan for the Accident Prevention
 A sub- contractors list of the project as had been as had been shared
previously in the proposal.
 Sub-contractors written statements that certify applicable labour
standards compliance as per the available clauses.
 Control plan of Quality
 Plan of waste Management Plan
 Prevention plan for Storm Water Pollution.
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 Management plan for Indoor Air Quality (IAQ)
 Commissioning plan for Contractors
Other than the general meeting, various stalk holders are reminded to
prepare for specific meeting in their respective areas of work including:
 Meeting of pre-installation
 Sub-contractor and contractor meeting
 Progress meeting(Sato et al.2015).
 Close-Out meeting of the project.
All the members are requested to keep time.
Yours Sincerely,
Site manager
Task 3: Policies and Practices
There are various policies and practices which you will need to review,
implement and manage on site.
Detail the WHS processes which are reviewed and implemented on site to:
a) Manage hazards and risk:
 What procedures are established and implemented to manage
hazards/risk? Include any precautionary measures and
documentation which must be completed.
Requirements of
the job
Requirements N/A Employee Details
Construction site
safety supervision.
Must be
competent
Crane safety Must be qualified
Design of false
work
Highly Qualified.
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Ladders
inspections
Must be
competent
Operations of
heavy equipment
Must be qualified
Protection plan
against fall
Must be
competent
Responsible
personnel for First
Aid
Highly Qualified
Risk Assessment at the construction site
Sample Form for Risk Assessment
Details of individual performing assessment plan:
Date:
Procedure/Activity to be assessed:
Expected/known risk and hazards connected with the activity:
The likely consequences: What are the likely consequences? What is the likely
extent of the harm?
Who is actually or likely to be at risk?
What steps are to be taken to remove the hazard or reduce the level of risk?
Are there risk control methods that are failing? What are likely to be the
consequences?
JSA
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