Detailed Tender Request for Modern Facilities Construction

This document presents a tender request for the construction of modern facilities by Energy Australia. It outlines the purpose of the tender, provides a company profile, and details the project overview, including specific tender numbers for various construction projects such as executive housing, office buildings, perimeter walls, and power plant extensions. The document specifies significant dates, provision conditions, and descriptions, including project profiles, justification and contract processes, financing details, and project capabilities. It further elaborates on the construction process, expected estimates for labor and materials, project adjustment requirements, quality control, deed management, safety requirements, and covenant on contract. The tender emphasizes adherence to construction laws and regulations, addressing all submissions to the company secretary with clear indication of the tender's nature. Desklib provides students access to similar solved assignments and past papers for academic assistance.

Running Head: TENDER REQUEST FOR CONSTRUCTION OF MODERN FACILITIES 1
Tender Request for Construction of Modern Facilities
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Professor’s name
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Contents

TENDER REQUEST FOR CONSTRUCTION OF MODERN FACILITIES 2
Tender Request for Construction of Modern Facilities...................................................................1
1.0 Purpose of the article..............................................................................................................2
2.0 company profile......................................................................................................................2
3.0 Project overview.....................................................................................................................3
4.0 Significant dates......................................................................................................................3
5.0 Provision conditions and descriptions....................................................................................4
5.1 project profile..........................................................................................................................4
5.2 Justification and contract processes........................................................................................4
5.2.1 Contract procedure...............................................................................................................4
5.2.1.1 Scheduling and estimated projections..............................................................................4
5.2.1.2 Initiation of contract.........................................................................................................5
5.2.1.3 Solicitation of contract......................................................................................................5
5.2.1.4 Evaluation of contract.......................................................................................................5
5.2.1.5 Award of contract.............................................................................................................5
5.2.1.6 Administration..................................................................................................................6
5.2.2 Financing of the project..........................................................................................................6
5.2.2.1 Initial stage...........................................................................................................................6
5.2.2.2 Development stage...............................................................................................................6
5.2.2.3 Completion stage.................................................................................................................7
5.2.2 Project capabilities...............................................................................................................7

TENDER REQUEST FOR CONSTRUCTION OF MODERN FACILITIES 3
5.2.2.1 State of project.................................................................................................................7
5.2.2.2 Project lineup....................................................................................................................7
5.2.2.3 Construction process.........................................................................................................7
5.2.2.3.1 Clearing of land surfaces...............................................................................................8
5.2.2.3.3 Pillar erection and walls development..........................................................................8
5.2.2.3.4 Concrete layering...........................................................................................................8
5.2.2.3.5 Wall smoothening.........................................................................................................8
5.2.2.3.6 Coloring and finishing...................................................................................................8
5.2.3 Expected estimates to the tenderer for the project labor, plant, materials, and sub-
contractors........................................................................................................................................9
Expected pay structure to construction employees..........................................................................9
Expected costs for project resources..............................................................................................10
5.2.4 Project adjustments requirements......................................................................................10
5.2.5 Requirements for quality control and assurance................................................................10
5.2.6 Requirements for deed management, reporting and control..............................................11
5.2.7 Requirements for dispute, arbitration and mediation........................................................11
5.2.8 Safety requirements...........................................................................................................11
5.2.9 Request for the covenant on contract.................................................................................11
Conclusion.....................................................................................................................................11
References......................................................................................................................................12

TENDER REQUEST FOR CONSTRUCTION OF MODERN FACILITIES 4
Department of civil affairs
Tender request for construction of modern structured facilities
Tender number T/675/2018
1.0 Purpose of the article
The information contained in this document tends to attract the successful tenderer who would
wish to engage with the company in the construction of facilities enlisted in the report to boost
the productivity of energy production and give conducive living standards to employees of the
company. The successful tenderer should be willing to act as per the company’s regulations act
in the discharge of the contract. Strict adherence to the laws of construction must be upheld
failure to which the contractor will be liable to breach of contract. All tenders to this contract
should be addressed to the company secretary and MUST indicate that it’s a tender on the face of
the envelope. For more of this information, kindly visit the company’s website (time, 2018).

TENDER REQUEST FOR CONSTRUCTION OF MODERN FACILITIES 5
2.0 company profile
Energy Australia is an Australian based company located in Melbourne. We offer electricity
supplies to the citizens of Australia and even industries that use energy power for production.
Our primary goal is to sustain the citizens and users of energy Australia with sufficient force to
attain their goals.
3.0 Project overview
Energy Australia has raised concerns to add some facilities within the company that will boost
the operations of the company. In line with this document, successful tenders are requested to
choose on one bid and form a copy of the proposal to accept the bid. NOTE that each tender will
be awarded to at least one construction company.
3.1 Tender number T/0014/2018- Construction of modern houses for executive members of the
company.
3.2 Tender number T/0015/2018- Construction of structured office buildings within the
company.
3.3 Tender number T/0016/2018- construction of perimeter wall.
3.4 Tender number T/0017/2018- extension for the room for power generating plant and
machines.
The company is looking forward to potential construction company to offer the above
construction resources. The entire construction work should last for at least 3 years or less.

TENDER REQUEST FOR CONSTRUCTION OF MODERN FACILITIES 6
4.0 Significant dates
Tender advertisement – 6th January 2018
Deadline for late submission of tenders – 6th February 2018
Shortlisting deadline – 10th February 2018
5.0 Provision conditions and descriptions
The successful tenderer should take into account the following specific requirements to be
accepted to engage in the contract;
5.1 project profile
The successful tenderer should be a construction based company in Australia and registered with
the board of constructions limited group of companies. It should also be listed in the Singapore
security exchange which will be an added advantage as it will help the energy Australia
Company to determine the liquidity and performance of the construction company. The
construction company must provide certified proofs of previous construction
records/recommendations the company has undertaken for credibility purposes.
5.2 Justification and contract processes
Successful tenderer must express concerns and interest in engaging in the contract to construct
premises in section 3.0 subsection 3.1-3.4 within the required timelines. The tenderer must
submit proposals before the closing date and late submissions will not be accepted. Guidelines
on tender application should be well applied in the application of the tenders. The company’s

TENDER REQUEST FOR CONSTRUCTION OF MODERN FACILITIES 7
management will work with the contractee to ensure all process and allocations are dealt with
accordingly. Special concerns should also be addressed in the application.
5.2.1 Contract procedure
The tenderer should follow the six procedures outlined below and abide by the regulations;
5.2.1.1 Scheduling and estimated projections
The successful tenderer should plan effectively the construction process from plan drawing to
finishing. Planning is fundamental in all aspects of profession and should be undertaken with
due responsibility. Planning should encompass budgeting that will entail the resources that will
be provided by contractee and those the contractor will provide to bring the construction
processes to a successful end.
5.2.1.2 Initiation of contract
Successful tenderer should note that contract initiation will only start after planning is
documented. The contractee will therefore provide the contractor with package to ensure that all
enlisted in the package are valid and will be accomplished in the construction process. NOTE the
package must be signed by all parties to the contract.
5.2.1.3 Solicitation of contract
In this section, adjustments to the package will be considered and faults realized corrected as per
the wish and expectation of the contractee.

TENDER REQUEST FOR CONSTRUCTION OF MODERN FACILITIES 8
5.2.1.4 Evaluation of contract
The package will be evaluated by the contractor that will offer the services of construction at a
much affordable price and rates with the available resources. Evaluations will be fair assessed
and negotiations by parties to the contract will speed up the evaluation process.
5.2.1.5 Award of contract
Awarding of contract will be based on the best evaluated construction company. Therefore, all
participating tenderers should observe construction ethics to earn higher points and to be
considered. Awarding of contract will be done in an open environment where all parties engaged
in the procedures will be present to witness the awarding of the contract (Hardwick et al., 2018).
The awarding document will prove the contract as valid and legal as per the company’s
regulations in contractual relations and must be approved by the contracting officer.
5.2.1.6 Administration
Contracting officer should initiate the construction process by marking the landmarks for the
proposed construction sites. Any changes to the contract must be done in the presence of all
dignitaries and ascertained as valid and justifiable.
5.2.2 Financing of the project
Successful tenderer must formulate proper financing capabilities to facilitate the completion of
the process. The tenderer’s financing capabilities should outline the suppliers of the resources to
be used in the construction site. Financing should be done in three phases in the construction
process; initial phase, development stage and completion stage.

TENDER REQUEST FOR CONSTRUCTION OF MODERN FACILITIES 9
5.2.2.1 Initial stage
The contractee will finance for all resources needed at the site. Initial stage is rated when 40% of
the total contract price is exhausted. We understand the start-up cost is usually higher and
therefore it’s at this stage that all resources to be used are listed down and the listings be tabled at
the secretariat of the energy Australia company.
5.2.2.2 Development stage
At this stage, 30% of the total contract price should be disbursed. It will enable the company to
have completed at least 60% of the entire construction process and the contractor should ensure
all processes are undertaken procedurally and successfully. Minimal errors should be avoided.
5.2.2.3 Completion stage
Finishing activities will be expected at this stage. The remaining 30% of the contract price will
finally be disbursed to facilitate completion (Hanak et al., 2018). Successful tenderers should
maintain the level of doing work and ensure no resources purchased by the contractee are lost. If
lost, it will be charged against the notional profit of the contractor thereby attracting less
payment at the end of the contract. It’s our wish that everyone is satisfied fully.
5.2.2 Project capabilities
The expected tenderer should consider the following as per the company’s expectations;

TENDER REQUEST FOR CONSTRUCTION OF MODERN FACILITIES 10
5.2.2.1 State of project
The process is expected to take 3 years for its purposeful completion. Expected tenderer should
ensure the resources provided by the contractee are in good condition and to be returned to the
company store immediately the construction process is terminated.
5.2.2.2 Project lineup
Working hours are from Monday to Friday from 0700hours to 1800hours. The expected tenderer
must be willing to work within the timelines indicated for termination of construction process.
Keynote should be observed in reporting time, the security personnel’s of the company cannot
allow unauthorized persons within the company’s premises pastor before the time indicated
5.2.2.3 Construction process
Construction entails numerous processes to be undertaken by the contractor. The company
expects the successful tenderer to observe the following contract process;
5.2.2.3.1 Clearing of land surfaces
The successful tenderer should know clearing is mandatory before construction process is
initiated. Therefore, he should dedicate a team to clear the land.
5.2.2.3.2 Layering of foundation
The base of company’s facilities should be as strong as possible to support the buildings in the
near future.

TENDER REQUEST FOR CONSTRUCTION OF MODERN FACILITIES 11
5.2.2.3.3 Pillar erection and walls development
The pillars too, should be as strong as the foundation. The expected tenderer should observe
ethical construction policies in erecting pillars. Proper designs as circular or square should be
effected in the appropriate purposes
5.2.2.3.4 Concrete layering
The floor of the company’s facilities should be leveled and drainage system should be controlled
by the topography of the flooring.
5.2.2.3.5 Wall smoothening
Plastering is necessary to give a positive outlook of the walls. Plastering should be effected in all
walls where concrete was used and rubbing of rough surfaces.
5.2.2.3.6 Coloring and finishing
The expected tenderer should ensure the painting of the facilities portray the company’s logo and
flag. It’s mainly considered a mixture of green and white.
5.2.3 Expected estimates to the tenderer for the project labor, plant, materials, and sub-
contractors.
The construction resources to be purchased by the contractee will be bought at their marked
prices inclusive of customs duty tax. Suppose there are changes in the amount of the
commodities, the contractee is expected to comply with the changes of forces of market demand.
Government regulations require that every citizen f the country be paying taxes. Therefore the
salaries/rewards of the employees are subject to a charge based on rates effected on 1st January

TENDER REQUEST FOR CONSTRUCTION OF MODERN FACILITIES 12
2018. Thus, the expected tenderer must have a bank account with any of the banks within
Australian borders to facilitate efficient payments. Successful bidders must show interests in the
rates suggested and proposed by the company’s board towards remuneration of the entire
construction process (Mascaraque-Ramírez et al., 2018).
Expected pay structure to construction employees
Employee status Payments in$ per day
Engineering consultants $42
Architectural personnel’s and designers $38
Contractors $35
Subcontractors $32
Artisans $25
Subordinates clients $15
Expected costs for project resources
Project resource Price estimates in $000000
Plant value $560
Direct expenses and materials $428
Set up-charges $405