Cottage Repair Project: A Comprehensive Project Management Report

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MNG00785 Assessment 2
Project report

Contents
Part A...........................................................................................................................................................3
Work Breakdown Structure.....................................................................................................................3
RACI chart................................................................................................................................................3
Gantt chart..............................................................................................................................................3
Activity on node (AoN)............................................................................................................................3
Resource overloads.................................................................................................................................3
Budget.....................................................................................................................................................4
Progress report timeline..........................................................................................................................4
Earned value management......................................................................................................................4
Risk management....................................................................................................................................4
Change management...............................................................................................................................4
Stakeholder identification and communication.......................................................................................5
Project closure.........................................................................................................................................5
PART B.........................................................................................................................................................6
Work Breakdown structure.....................................................................................................................6
RACI chart................................................................................................................................................9
Gantt chart............................................................................................................................................10
Activity on node.....................................................................................................................................11
Resource Overloads...............................................................................................................................12
Budget...................................................................................................................................................13
Timeline reporting.................................................................................................................................14
Earned value analysis............................................................................................................................15
Risk management..................................................................................................................................16
Change management.............................................................................................................................18
Stakeholder identification and communication.....................................................................................18
Project closure.......................................................................................................................................20
References.................................................................................................................................................21

Part A
Work Breakdown Structure
Work breakdown structure is used to define the project scope and plan the project effectively. It
functions by dividing all the key tasks into smaller tasks which can be easily managed. Work breakdown
structure is a planning tool to decompose project scope in tasks which have to be completed to
complete the project. It also divides the budget according to the work divided and helps in estimating
the schedule as well as the overall budget of the project. It begins decomposing the tasks present at the
upper level of hierarchies and keeps on dividing the tasks until the lower level hierarchy. (Page no. 220)
RACI chart
RACI matrix is used to define the roles and responsibilities of various people involved in a project. It is
used to clearly define the tasks and the people responsible for it. This makes sure that no two people
are doing the same task. The various roles defined by each letter in the term RACI are R for
responsibility, A for accountability, C for a consult and I for inform. This matrix includes the names of all
project persons involved in the upper rows and the key tasks at the left column and corresponding to
each row and each column there should be a responsibility assigned (page no. 297)
Gantt chart
Gantt chart is used to display the activities taking place in a project against the time. It contains activities
on the left-hand side and time displayed at the top. It is the type of horizontal graph where activities are
placed on the separate lines to show the start date and finish date of that activity. It displays the start
date as well as the end date, the relationship between tasks as which task will be completed before
starting a particular task, the relationship between the activity and the person associated with it and the
project milestone. Overall Gantt chart is the visual representation of project planning. (Page no. 268)
Activity on the node (AoN)
Activity on the node is a method of representing the precedence order of all the activities involved in the
project. It defines which tasks will be completed before starting a new task. The activities here are
displayed using a letter for representation and each activity is connected to its predecessor and
successor to display the flow of activities. Arrows are used to connect the activities together. Hence AoN
is used to display the dependencies between the planned activities with respect to time. It also
represents the network of a project, where the starting date of the first activity represents the project
starting date (page no. 248).
Resource overloads
While assigning activities to project members there might be a chance that a particular person is
performing multiple activities at the same time. Hence in order to identify ho is overloaded with the
activities, what are the activities involved and how to resolve the resource overload. For this Gantt chart
and resource, sheet can be compared with the time schedule to identify the resource overload. It can be

further resolved by assigning the overloaded tasks to other person or the task can be split into several
smaller tasks and scheduled to perform later. The second approach is not the best as people might
forget after some time what part needs to be resumed. (Page no. 300)
Budget
After deciding the costs for each activity involved in a project, the cost analysis can be used to identify
the estimated budget of the project, which is done by aggregating the costs of each activity to calculate
the overall budget of the project. Budget estimation is necessary for project planning so as to determine
the funds needed to carry out the project further and how to arrange the funds can also be determined
beforehand. In order to make cost budgeting plan more precise, it is important to make a good resource
plan. The budget estimation can be used to find out a budget and maintained during the project. (Page
no. 342)
Progress report timeline
Progress reporting is made to track the work that has been completed and what work is still remaining.
It provides a clear idea of what has been accomplished and what is not. Progress reporting is done
generally to inform the stakeholders, clients or supervisor about the work progress. This way the project
members can work upon the part of a project that hasn’t been done right. It also highlights the
loopholes present in the system which are causing the delay which needs to be improved to complete
the project successfully. Hence project progress report is made to differentiate between what has been
accomplished, what is the current stage and what tasks are pending. (Page no. 465-468)
Earned value management
Earned value management is an approach used by the project managers to find out the difference
between the costs involved during project planning and after project performed and to measure the
performance of a project. It is a projected forecasting technique to control the cost and schedule of a
project. It uses quantitative data to provide effective decision making for the project. The project
manager can analyze with the help of earned value management that the project will complete in the
estimated budget or will overrun the estimated budget. It can be defined as the snapshot of the project
at a time. (Page no. 476-477)
Risk management
Project risk management is the process used by the project members to identify the risks that can take
place during a project life cycle and analyze and monitor the risks. The risks management plan includes
the risks that can occur, who will be affected by the risk, the impact of risk, cause of the risk and
probability of occurrence. A risk can be defined as circumstances that will affect the project
performance, project scope or project budget. Risk management plan helps to decide the priority of
each risk and how each risk can be solved (Page no. 366).
Change management
During the execution of a project, there might be chances that some activities need to be changed and
need to be revising even when not mentioned in the plan. The changes can be made due to better the
performance of the project or to meet the deadlines or to reduce the budget etc. the change

incorporating in a project can have several impacts on the team working on the project, risks identified,
budget, performance, deadline, etc. the change management plan includes the description of each
impact, the description of change and why it is needed at first place. (Page no. 229-232)
Stakeholder identification and communication
Stakeholder identification is important in a project because stakeholder gets impacted by the project
hence at the beginning of a project the stakeholder needs to be identified. Stakeholder communication
plan tells how communication is going to take place within them and how often communication should
take place. It also helps in deciding how much the stakeholders should be involved in the project, needs
of the stakeholders, analyzing the needs and interest of the stakeholder. The communication plan
depicts the communication between two stakeholders and the frequency of the communication taking
place. (Page no. 188-193)
Project closure
Project closure is the last phase of project management which includes the activities like finalizing the
deliverables and handing the deliverables to the customer, preparing a final report, demobilizing the
contractors and suppliers, releasing the workers and materials and presenting the final project structure
to the stakeholders involved. This phase is done to close the project finally. After successfully completing
the project, it can be review to find out the mistakes done in the project and how to not repeat those
mistakes. It also helps to analyze the overall success of the project. Project closure phase involves the
closure report which is listed with all activities that took place in the project.

PART B
Work Breakdown Structure
1. Charter sign off
Charter sign off defines the project and before starting the project to repair the cottage, the
charter should be signed off. Charter will include the objective of project that is to repair the
cottage so that it can be rented to visitors, description of the output which is completing the
repairing to make the cottage ready to get rented including all the activities such as painting,
washing etc., identifying the resources needed to repair the cottage such as labors, materials
etc. and to analyze the risk and budget of the project.
2. Hiring workers
 Package 1- finding the contractor
In order to start repairing the project, a contractor needs to be contacted for handling
the construction and repairing work.
 Package 2- finding workers
As the project cannot be finished without the workers, therefore the workers such as
carpenter, painter, etc. are needed to do the work required to finish the cottage
repairing work. Hence in order to hire workers, first workers need to be found out and
to explain to them the project requirement and allocating the cost to them for the work
they are going to do.
3. Fixing cottage
 Package-1 Purchasing supplies and materials
In order to start fixing the cottage, the first package needs to be completed which
includes buying of the supplies and fixing materials for cottage repairing.
 Package-2 fixed cottage
The activities included in the fixed cottage package are, repairing the wooden shutter,
wooden porch, and wooden floor. The painting work includes painting the shutters,
ceilings, doors, walls, etc., and the washing work needs to be done for exterior and
interior windows.
4. Project closure

 Package-1 checking final structure
In order to close the project, the final structure of the cottage needs to be checked by
the project manager and the stakeholder before finalizing the project.
 Package-2 demobilizing the contractor
Once the cottage has been checked for the repairing done by the workers, the
contractor can be demobilized from the project which includes releasing the resources
back to the contractor and finishing off the project.
S. No. Work package Duration Start date End date
1 Charter sign off 2 1 June 2020 2 June 2020
1.1 Objective,
resources, and
Stakeholder
identification
1 1 June 2020 1 June 2020
1.2 Risk analysis
and Budget
estimation
1 2 June 2020 2 June 2020
2 Hiring workers 1 3 June 2020 3 June 2020
2.1 Hiring
contractor
1 3 June 2020 3 June 2020
2.2 Hiring
apprentices
1 3 June 2020 3 June 2020
3 Fixing cottage 6 4 June 2020 11 June 2020
3.1 Purchasing
supplies
1 4 June 2020 4 June 2020
3.2 Repairing 2 5 June 2020 8 June 2020
3.3 painting 2 9 June 2020 10 June 2020
3.4 Washing and
Finishing
1 11 June 2020 11 June 2020
4 Project closure 1 12 June 2020 12 June 2020
4.1 checking final
cottage, closure
approval and
contractor
demobilizing
1 12 June 2020 12 June 2020

Figure 1 WBS

RACI chart
This chart depicts the responsibility assigned to each stakeholder for the activities going to be
performed.
WBS
Code
Activity Name Contractor Project
Manager
(you)
Apprentice
1
Apprentice
2
1 Charter signed off A R I I
2 Hiring contractor A R
3 Hiring workers A R A A
4 Buying supplies R A C C
5 Carpentry R A I I
6 Painting C R R I
7 Washing C A I R
8 Finishing C A I R
9 Checking the cottage after
repairing
A R I I
10 Closure approval A R
11 Demobilizing contractor A R
Figure 2 RACI chart

Gantt chart
The Gantt chart has been made with the help of work breakdown structure, the total days are 10 and
activities have been placed at the leftmost column.
ID Task
Mode
Task Name Duration Start Finish
0 Cottage Repairing Work 10 days Mon 01-06-20Fri 12-06-20
1 1. Charter Sign Off 2 days Mon 01-06-20 Tue 02-06-20
2 1.1 Define the Objective 1 day Mon 01-06-20 Mon 01-06-20
3 1.2 Resource
Identification
1 day Mon 01-06-20 Mon 01-06-20
4 1.3 Stakeholder
Identification
1 day Mon 01-06-20 Mon 01-06-20
5 1.4 Risk Analysis 1 day Tue 02-06-20 Tue 02-06-20
6 1.5 Budget Estimation 1 day Tue 02-06-20 Tue 02-06-20
7
8 2. Hiring Workers 1 day Wed 03-06-20 Wed 03-06-20
9 2.1 Hiring Contractor 1 day Wed 03-06-20 Wed 03-06-20
10 2.2 Hiring Apprentices 1 day Wed 03-06-20 Wed 03-06-20
11
12 3. Fixing Cottage 6 days Thu 04-06-20 Thu 11-06-20
13 3.1 Purchasing supplies 1 day Thu 04-06-20 Thu 04-06-20
14 3.2 Repairing 2 days Fri 05-06-20 Mon 08-06-20
15 3.3 Painting 2 days Tue 09-06-20 Wed 10-06-20
16 3.4 Washing 1 day Thu 11-06-20 Thu 11-06-20
17
18 4. Project Closure 1 day Fri 12-06-20 Fri 12-06-20
19 4.1 Checking final
cottage
1 day Fri 12-06-20 Fri 12-06-20
20 4.2 Closure Approval 1 day Fri 12-06-20 Fri 12-06-20
21 4.3 Contractor
Demobilizing
1 day Fri 12-06-20 Fri 12-06-20
S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F
25 May '20 01 Jun '20 08 Jun '20 15 Jun '20 22 Jun '20 29 Jun '20
Figure 3 Gantt chart

Activity on node
Each activity is represented by symbols and node and each node is connected to represent the task
dependencies in the project.
Activity symbol Activity name Dependency
A Project Objective Start
B Resources identification A
C Stakeholder identification A
D Risk analysis A
E Budget estimation C
F Hiring contractor E
G Hiring apprentices E
H Purchasing supplies F/G
I Repairing/ carpentry H
J painting I
K Washing J
L Finishing K
M checking final cottage L
N closure approval M
O contractor demobilizing N
Figure 4 Activity on node table
Figure 5 AoN