PRM701 Assessment Task 3: Council Amalgamation Project Charter

This document presents a project charter for a local government reform project involving the amalgamation of councils. The project aims to develop a transition plan for integrating the City of Swan and Shire of Mundaring, focusing on legislative requirements and organizational performance enhancement. The charter outlines the project's purpose, description, initial risks, key stakeholders, deliverables, budget, objectives, and approval process. It includes a breakdown of project phases, risk assessments, stakeholder strategies, and a summary of milestones and budget feasibility. The project's success is measured by its ability to deliver organizational business strategies and meet defined objectives, ensuring a smooth transition and improved service delivery. The document also includes approvals from the project manager and sponsor, along with a list of references.

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Student Name: <Please fill>
Student Number: <Please fill>
Student Email: <Please fill>
Project Title: Local Government Reform Project
Project Sponsor:
LIC, and combined executive
team Date Prepared: 9th June 2018
Project Manager: <Anonymous> Project Customer: Local community
Executive Summary:
The project that is being delivered is capable of contributing in the development of the new organization that can
meet the legislative requirements and hence, result in the overall enhancement of the performance of the
organization through providing better and effective production. The project has been sub-divided in three different
phases in manner to accomplish the project constraints within the expected schedule and budget.
Project Purpose or Justification:
The purpose can be explained as the development of a transition plan that can be helpful in the preparation and
management of the “transition to the new local government identity that was established on July 2015 that will be
capable of covering the City of Swan and Shire of Mundaring.”
Project Description:
The primary phase will be focusing on analyzing the present scenario and status of the project followed by the
second phase emphasizing on the endorsement of the project management plan. The transition will be the third
phase that has been supposed to be commenced after the existence of the new entity.
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 1

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Initial Risks:
…
Risk Id Risk Statement Impact Probability Score Response Strategy
R 01 Schedule
escalation
5 4 20 Proper planning Proper planning
R 02 Scope creep 5 5 25 Proper quality
measure
implementation
Proper quality
measure
implementation
R 03 Budget
escalation
4 3 12 Proper
estimation and
resource
planning
Proper
estimation and
resource
planning
R 04 Communication
gaps
4 3 12 Communication
management
plan
Communication
management
plan
R 05 Not meeting
satisfaction of
the customers
4 5 20 Effective and
proper
monitoring and
evaluation
processes
Effective and
proper
monitoring and
evaluation
processes
R 06 Legal
agreements
5 2 10 Legal
agreements in an
efficient and
effective manner
Legal
agreements in an
efficient and
effective manner
R 07 Lack of
resources
3 4 12 Resource
planning in an
efficient manner
Resource
planning in an
efficient manner
Initial Stakeholders:
Name Impact Interest Strategies
Contractors Medium High Manage the outsourcing and materials of better quality
Suppliers Low Medium Make sure that the available resources are of better standard
CEO Very high High Take tough decisions
LIC High Medium Sponsor the project with necessary funding
Combined executives Very High Very high Manage the combined job
Union representatives Medium High Provide legal approvals
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 2

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Project Deliverables:
Financial support
Resource management enhancement
Assets management
Service provision
introduce better place for the job of the workforce
Organizational management
Service integration
Service delivery to the consumers
Summary Milestones Due Date
Corporate Business Plan 30/ 4/ 15
Budget 2 / 5/ 15
Council Business 12 / 5 / 15
One network 18 / 5 / 15
Customer interface 22 / 5 / 15
Financial set up 28 / 5 / 15
Summary Budget and Feasibility:
The estimated total budget of the project $ 1,782,390 and it can be granted as feasible considering the present
scenarios of the market.
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 3

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Project Objectives and Success Criteria
Time:
Five years
Scope:
To deliver a transition plan that manages the transition and established a better and productive organization
through combining the two organizations.
Cost:
$ 1,960,629
Quality:
Fulfills the needs and requirements of the consumers
Acceptance Criteria:
The established organization should be capable of delivering the previously defined organizational business
strategies and meets all the estimated scope and objectives.
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 4

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Project Approval and Manager
Project Approval Requirements:
The proposed draft has been already passed by the authorities and now the new developed project plan should be
capable of meeting the objectives, goals, and scope developed during the planning stage of the project.
Project Manager:
The project should be developing a feasible project plan that will allow the project stakeholders to reconsider the
proposed strategies and execute the transition accordingly.
Approvals:
<Anonymous> <Anonymous>
Project Manager Signature Sponsor or Originator Signature
<Anonymous> <Anonymous>
Project Manager Name Sponsor or Originator Name
<Anonymous> <Anonymous>
Date Date
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 5

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
References:
Binder, J., 2016. Global project management: communication, collaboration and management across borders. Routledge.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project Management Institute.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach. Routledge.
Heagney, J., 2016. Fundamentals of project management. AMACOM Div American Mgmt Assn.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and controlling. John
Wiley & Sons.
Meredith, J.R., Shafer, S.M., Mantel Jr, S.J. and Sutton, M.M., 2016. Project management in practice. Wiley Global
Education.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Verzuh, E., 2015. The fast forward MBA in project management. John Wiley & Sons.
Walker, A., 2015. Project management in construction. John Wiley & Sons.
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 6