CPPSEC5001A: Establish and Maintain OHS System - Assessment Report

This report presents a detailed analysis of a WHS/OHS (Work Health and Safety/Occupational Health and Safety) management system, specifically tailored for the Banksia Grove Shopping Centre. The report begins with an introduction that outlines the importance of OHS policies and their alignment with legislative requirements, emphasizing their role in fostering good employee morale and a positive brand image. It then delves into the specifics of the WHS/OHS system, including the organization's hazard protection equipment, roles and responsibilities of staff, and required resources such as financial backing and software. The report also covers procedures for maintaining records, staff training, and alternative communication methods. Furthermore, it examines participative arrangements, feedback mechanisms, and actions taken to address OHS issues. Risk management strategies are discussed, including hazard identification, risk assessment, and the implementation of control measures using the hierarchy of control. The report also includes documentation of compliance programs, monitoring of policy changes, and strategies for improving the management system. The report concludes with a discussion of these elements and how they contribute to a robust and effective WHS/OHS framework for the organization.

CPPSEC5001A 1. ESTABLISH
AND MAINTAIN AN
OCCUPATIONAL HEALTH AND
SAFETY: ASSESSMENT 2

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................3
1.WHS/OHS SYSTEMS.................................................................................................................3
1.1 HS Policies of the organization complying legislative requirements...................................3
1.2 OHS roles as well as responsibilities in staff........................................................................3
1.3 Resources as well as staff required in order to make the OHS system effective..................4
1.4 Procedures which are used for the maintenance of keeping the record which includes
comments and also the feedback of the staff..............................................................................4
2. ARRANGEMENTS WHICH ARE PARTICIPATIVE..............................................................5
2.1 Training which will be provided to the staff.........................................................................5
2.2 Alternative Methods used for communication information of OHS to the staff...................5
2.3 Feedback on OHS issues Process to consult with staff.........................................................6
2.4 Actions taken in case the problems are there in OHS...........................................................6
3. OHS covering risk management..................................................................................................6
3.1 Risk measure of control........................................................................................................6
3.2 Risk level from hazard..........................................................................................................7
3.3 Implementing risk control via hierarchy...............................................................................7
3.4 Risk management .................................................................................................................8
4. COMPLIANCE PROGRAMS....................................................................................................8
4 .1 Documentation of ensure.....................................................................................................8
4.2 OHS system...........................................................................................................................9
4.1.1 Monitoring changes polices and also the procedures.........................................................9
4.1.2 Information of its kind to be used......................................................................................9
4.1.3 Improving management system.........................................................................................9
Conclusion.....................................................................................................................................10
REFERENCES................................................................................................................................1

INTRODUCTION
Here in the study the WHS and OHS policies are related with the legislation requirement, roles
and also responsibilities resources required and how to maintain procedures are discussed in
detail. The alternatives of WHS and risk management systems all are discussed in detail.
Banksia Grove Shopping Centre is a Australian public company which is having its operation in
Conglomerate. The organization was founded in the year 2014. The organization consists of
retail shops as well as supermarkets. OHS is the organization which takes care of the issues
related with the safety, health and also the welfare of workplace. Because if the working
conditions are good then it is a symbol of good employee morale and perfect image of the brand.
1.WHS/OHS SYSTEMS
1.1 OHS Policies of the organization complying legislative requirements
OHS policies of he MCS are maintaining the hazard protection equipment in which the company
takes care of the level of the harming elements of the machinery. As an security employee it is
responsibility of the employee to check whether the health of the employees in the company is
affected due to this or not and it is affecting the Work and Safety Act 2011 of Australia which is
it is mandatory to check and maintain the equipment. As per the act and also equipment must be
in ready condition in order to protect the company from the hazard. Example MCS increased the
budget to maintain the equipment for the welfare of the employees as per Work and Health
Safety Act 2011.
MCS also manages the OHS management system in which the organization provide alloy wire in
order to prevent the employees of the company from and electric shock this also affect the
Electrical safety Act 2002 under which it is must that the employees are prevented form any wire
shock otherwise the penalty is very high. Example the Banksia Grove Shopping Centre is going
wireless within 10 years.
1.2 OHS roles as well as responsibilities in staff
There are various role and also responsibilities of Ohs and are discussed below:
Provide medical facilities
For the employees of the Banksia Grove Shopping Centre even after having safe working
conditions faced any damage in the body due to sudden electric short circuit. As per Work and
Health Safety Act 2011 OHS policies provide medical care facilities in which the treatment of the

employee is completely free. Staff responsibilities herein is to take care of the damaged wire and
inform the management immediately.
Providing training for OHS
OHS also provide training to the Banksia employees in order to make aware the rights and
responsibilities of them. This make them educated and forces the company to follow the laws.
The staff must ask the employer about any term which the staff is not understanding.
Maintaining records of health and safety of the employees
The OHS design and also develops the policies for the employees health by keeping proper
check up of the employee about the heath. The staff must tell the employer if the check up of the
staff is not made. The records types are based on the PDF files on the system.
1.3 Resources as well as staff required in order to make the OHS system effective
Resources required
Financial resources are the must requirement for the OHS system to be effective as well as
efficient. The financial resources are required in order to design and develop the safety plan in
which budget is made of the safety for the equipment purchase. The budget must be increased in
order to provide quality of service to manage with any adverse situation which may be due to
hazard, earthquake, etc.
Software is also required in order to effectively and efficiently manage OHS system of Banksia
Grove Shopping Centre ltd via which the health of the employees can be tracked and updated on
the system. Ray z techno soft is one of the software which provide accurate result and also
predicts the productivity of the employees.
Staff Required
In order to implement Work and Health Safety Act 2011, and OHS policies the efficient
knowledgeably staff is required which can take care of the employees as well as can take care of
the applicable laws in order to protect Banksia Grove Shopping Centre from any penalty and in
order to bring effective and efficient results. Examples the staff can be Health safety manager,
Medical service manager etc.
1.4 Procedures which are used for the maintenance of keeping the record which includes
comments and also the feedback of the staff.
The procedure which are adopted by Banksia Grove Shopping Centre company are as follows:
Recording Details of the employees

The company is having software which records the names of the employee and the gender of the
employees. The age of the employees and the profession of employees are also recorded. When
they have joined Banksia Grove Shopping Centre is also mentioned.
Recording the timings of the employees
At what time the employee is coming and the employee is leaving the company is known. How
much time the employee is contributing towards the work is known and on the basis of which
health report is made.
Recording and making analysis
On the basis of the recording the analysis report is made of the employees in which the health
report mentions how much more effectively a worker can work in a day. If the worker is in
demand of the health treatment then health treatment is provided to them immediately and also
the expense record is made on the basis of it.
Comments and feedback
Comments are taken from the workers in order to know what can be improved in the health care
facilities and also feedback is known from them in order to know where Banksia Grove
Shopping Centre is lacking in implementing the health management system.
For example Banksia Grove Shopping Centre have started following the Management
Information System in order to know the health reports via records and the reports from the MIS
are very accurate.
2. ARRANGEMENTS WHICH ARE PARTICIPATIVE
2.1 Training which will be provided to the staff
There are various training on the OHS but for Banksia Grove Shopping Centre the program
which is effective and efficient is the NSC National Safety Council training program will be
provided to the staff. This program is selected because it is very easy to delivery and all the key
things in the safety and welfare of the employees are explained on the internet by using the hands
on tools and live machinery.
2.2 Alternative Methods used for communication information of OHS to the staff
The alternative method which can be used by Banksia Grove Shopping Centre is the message
information in which the information to the staff is provided via Email in which power point
presentation will address all the issues of the OHS. The alternative method will take care of the

communication to be interactive-which flows both ways between the staff also the communicator
and informative. It is a nonverbal communication.
The other method used for the communication is going to be oral communication in which the
health related issues of the staff will be immediately informed to the employer in order to take
immediate action.
The procedure for the information is going to be bottom up in which the staff can inform the
ground level information to the employer.
2.3 Feedback on OHS issues Process to consult with staff
The following is the process for the feedback for the OHS issues
Feedback internalizing
In this process the problem related to the safety and welfare is taken from the staff which can be
due any disease, any viral etc. then the problem is solved via treatment of the disease and at last
feedback is taken from the employees which is regarding the treatment.
Finding the source
In this step the sources for the feedback are found which can be due to bad operation of
machinery, issues due to obsolesce machinery, poor sanitarian facilities, etc. All these sources
are known and then ways are found to solve the problems.
2.4 Actions taken in case the problems are there in OHS.
The paths and the ways are looked after via which the problems are solved which can be by
correcting the machinery operations, buying new machinery, increasing the health safety and
security by advanced fire extinguisher and advanced automation. The other action which can be
taken by Banksia Grove Shopping Centre can be changing the policies and making friendly
policies in which the health of the employees are given proper care of.
It is also seen that whether the feedback is genuine or not if it is genuine then it must be given
due care otherwise the action can be ignored by Banksia Grove Shopping Centre.
3. OHS covering risk management
3.1 Risk measure of control
Hazard identification-
Hazards can be identified by the following steps -
 Identifying the hazard which is carried out at workplace risk assessment Mayhew, (2018).
 Determining how the employees might be at risk.

 evaluation of risk and identifying the measures to solve it.
 Recording an reviewing the hazards that can be annually, or earlier if there is change.
3.2 Risk level from hazard
Level of risk resulting form identified hazards -
 Identification of the hazards – Hazards are identified by using various measures. Risk
factors are also identified which causes the harm to the employees. The list is prepared
and afterwards they are characterised according to their state. Hazard identification in
Banksia Grove Shopping Centre Limited is done before the tasks are done. They review
the surrounding before the shifts and check all the equipment before the processing.
 Determining the Risk – The risk is determined by the various measures that is before the
task or evaluation is done by the Banksia Grove Shopping Centre Limited supervisor do
that risk can be cured or optimized before only. It describe the level of risk that can be
low moderate or high it depends on the risk.
 Evaluation of risk – Evaluating the risk by effective measures followed by the companies
that can be done routinely to safeguard the employees from the hazards. This includes the
comparison of the risk done by the company's manager by estimated risk.
 Ways to eliminate the risk – There are different ways to eliminate the risk. Banksia Grove
Shopping Centre Limited looks at all work that is routine or non-routine activities that are
rearing , maintenance or cleaning etc. They provide manufacturer's operating instructions
and manuals for the machinery and they maintain the safety data Sheets as well.
3.3 Implementing risk control via hierarchy
Hierarchy of Risk Control Chart
 Elimination – Elimination includes the physically removed hazards. Banksia Grove
Shopping Centre Limited removes the causes of risk to their employees by removing an
aggressive patterns of the working and maintaining the flexible working for the
employees.
 Substitution – Substitution is the most effective control which includes the replacement
of the hazards. The company uses the chemicals which are less harmful for their
employees instead of using highly explosive chemicals.

 Engineering Controls – This control does not destruct hazards but separate the people
from hazards. The Banksia Grove Shopping Centre Limited encased the noisy machines
with the sound proof barriers.
 Isolate – Develop specific rules and procedure for the chemicals and machinery.
Banksia Grove Shopping Centre Limited supervisor placed a warning labels on the
hazardous chemicals and machinery so that employees must be aware of that before
accessing that.
 Administrative – Developing the other practices to safeguard employees from the work
hazards. They provide time to time training to the employees to handle the machinery and
can avoid the harms from such machinery.
 Use personal protective equipment - The company had prepared the safety clothes for the
employees while working with the chemical so that they can be prevented form the
hazards.
3.4 Risk management
Risk management includes the framework of actions that need to be taken. This includes the five
steps which are follows-
 Identify the risk – The first step is to identify the risk that can be identified by the risk
management solution by the Banksia Grove Shopping Centre Limited for their employees
Occupation Safety and Health act 1984.
 Analyse the risk - After identification risk must be transnational to the company analyses
the all risk factors which are harmful for their employees Powers, N. and et.al., (2018).
 Evaluate or rank the risk –Banksia Grove Shopping Centre Limited ranks the risk so that
they can be characterized according to their risk level that there is high, low or moderate
risk evolve in the business Work and Health Safety Act 2011.
 Treat the risk – With the help of experts the company treat the risk and find measures to
solve the risks.
 Monitor and review the risk – Not all risk are that they can be measured some risks are
those that can't be measured this includes the market risk and environment risk. So
Banksia Grove Shopping Centre Limited always timely monitor those risks.

4. COMPLIANCE PROGRAMS
4 .1 Documentation of ensure
Legislation and laws for employee safety -
The Banksia Grove Shopping Centre Limited includes this Acts in their OHS System to
safeguards their employees -
Work Health and Safety Act 2016
By following this act Banksia Grove Shopping Centre Limited consult with their workers and
identify the risks and hazards for the employees and make decisions to minimize the risk Work
and Health Safety Act 2011. (Australia). And they also provide health and safety information to
their employees to reduce the risk.
Occupational Safety and Health Act 1984
This act abides that employers must consult with their employees regarding the information that
helps them to work with the hazards Occupation Safety and Health act 1984. (Australia).
Banksia Grove Shopping Centre Limited has allotted the health and safety representative which
guides and provide the guidelines to the employees.
4.2 OHS system
4.1.1 Monitoring changes polices and also the procedures
Procedures for monitoring the changes in the OHS Management System -
To monitor control the Banksia Grove Shopping Centre Limited establish the context of risk and
take the consideration of all stakeholders. They identify the risk that can prevent and raises the
organization's objective. Then they analyses the risk with the help of potential experts and
evaluate the risk by comparing the risk with the organizational criteria and balancing between the
positive and negative outcomes afterwards measuring the risk by selecting the appropriate option
and implementing that.
4.1.2 Information of its kind to be used
Procedural for evaluating the OHS Management System -
Evaluation can be done by preparing the check-list. Banksia Grove Shopping Centre Limited
prepares the check-list on the general risk, specific risk and OHS management in the company.
Then the safety score card is prepared maximum scores refers that the all legal requirements are
fulfilled. The level of compliance and awareness with related regulations in the company are

expressed by safety level. And afterwards the audit is organized for the OHS System at company
level.
4.1.3 Improving management system
Procedures for improving the WHS Management System -
The Banksia Grove Shopping Centre Limited provides the proper time to time training and
machinery installation programs to their employees which helps them to operate the machinery.
They also conduct a survey with each employee to prevent the hazards and communicate with
them to ensure any difficulty with them. They also provide safety clothes for their employees
which can safeguards them from any hazards from the explosion or machinery.
CONCLUSION
As per the study it is concluded that the role of OHS is immense whether it is related to the
organization or related to the legislation. The health of staff is very important and must be given
proper care in order to achieve effective and efficient results. All the laws and regulations related
to health and safety are must to be followed by the Banksia Grove Shopping Centre in order to
prevent from any future liability. OHS can be used by the Banksia Grove Shopping Centre in
order to make plans and procedures which will help the company and also the staff overall.

REFERENCES
Powers, N. and et.al., (2018). Maintenance, Safety, Risk, Management and Life-Cycle
Performance of Bridges: Proceedings of the Ninth International Conference on Bridge
Maintenance, Safety and Management (IABMAS 2018), 9-13 July 2018, Melbourne,
Australia. CRC Press.
Work and Health Safety Act 2011. (Australia). [Online]. Available Through:
<https://www.safeworkaustralia.gov.au/system/files/documents/1702/guide-to-the-whs-act-
at-21-march-2016.pdf>.
Occupation Safety and Health act 1984. (Australia). [online]. Available through:
<http://www8.austlii.edu.au/cgi-bin/viewdb/au/legis/wa/consol_act/osaha1984273/>
Mayhew, C., 2018. Work-related injuries among adolescent and child workers: The non-reported
OHS epidemic. Occupational Health and Safety: International Influences and the New
Epidemics.
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