CQU Educational Hubs for Indigenous Studies Project Plan

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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
INFORMATION PAGE
[Students to complete]
PROJECT NAME: CQU EDUCATIONAL HUBS FOR INDIGENOUS
STUDIES PROJECT
TERM & ASSIGNMENT # TERM 2, ASSIGNMENT 2
TITLE: PROJECT PLAN
STUDENT NAME STUDENT NUMBER QUESTIONS ANSWERED (BE
SPECIFIC)
Viswa Sai Ravi 12086807
CAMPUS: Melbourne
TUTOR: Gopi Krishna Akella
TUTORIAL NUMBER:
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
TABLE OF CONTENTS
1. Project Description (Total = 4 marks)
2. Stakeholders (Total = 10 marks)
3. Requirements Management (Total = 5 marks)
4. Scope (Total = 10 marks)
5. Schedule (Total = 6 marks)
6. Cost Baseline (Total = 6 marks)
7. Risks (Total = 5 marks)
8. Tolerances (Total = 2 marks)
9. Lessons Learnt (Total = 2 marks)
Assignment 2 PPMP20008 (T2 – 2019) V5

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
Assignment 2 PPMP20008 (T2 – 2019) V5

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
1 PROJECT DESCRIPTION (TOTAL = 4 MARKS)
1.1 PROJECT DESCRIPTION, BACKGROUND AND MAJOR DELIVERABLES (1
MARK)
It has been decided that the new structure for the education is to be designed by the School
of Engineering and Technology (SET) Indigenisation Committee (The Committee) to enhance the
higher level of education by making & developing the different educational hubs for the whole
project. Apart from these, different essentials related to the project are also to be analyzed &
discussed, effectively & efficiently that will not only help in measuring the level of performances
but also take & implement the suitable decisions regarding the project.
Response Table
1 Description The set committee is interested in a project, that
acknowledges the indigenous culture and their traditions.
Therefore, the committee decided to establish educational
hubs in five different CQU campuses. The committee agreed
that a project plan by the end of July 2020 would be good.
The concept included under this project is to enhance the
education, awareness as well as the overall understanding
of the local indigenous people among their respective
campuses. The main task is to ensure the proper
preparation of the project along with developing a tailored
plan for the whole project that will align the essential
requirements of both the PMBoK and the Prince2
requirements (Browning, 2014).
2 Background CQU educational hubs for indigenous studies. This project
helps to enhance the awareness of tradition and culture of
local indigenous people.
The whole project will provide visibility to the old living
culture by acknowledging the different traditional
custodians of multiple campuses. The educational hubs are
to be established by the committee to encourage &
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
efficiently support the education, awareness & the basic
understanding of the indigenous people (Rose, 2013). The
CQU campuses where the five educational hubs will be
established include the Rockhampton, Perth, Melbourne,
Brisbane, and Sydney.
3 Major Deliverables Awareness of local indigenous tradition and culture to CQU
students and staff. The major deliverables of this project
include the overall project scope as well as the amount of
cost to be involved in the project. The released plan of the
project is to coincide with the National Aborigines and
Islanders Day Observance Committee (NAIDOC) in the week
of July month, 2020. The overall cost which is being
estimated to be incurred in the project includes 1 million
dollars (including only the amount of capital cost) and the
cost related to the operations may also be incurred. Apart
from all these, the project will involve the different stages
such as sourcing or securing the suitable facility space for
converting the campuses into the educational hubs,
designing these hubs within the selected CQU campuses
and organizing as well as conducting the opening
ceremonies for acknowledging the different custodians of
traditional nature.
1.2 JUSTIFICATION (3 MARKS)
Developing the educational hubs will not only enhance the level of education but will also lead
all the students towards ensuring the overall personal & professional development.
Response Table
Output Outcome Benefits
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
CQU educational hubs for
the indigenous study
project
Acknowledging the local
indigenous people and their
traditions
40 % increase in creating
awareness about the
indigenous culture in CQU
students and staff.
The positive impact will be
enhanced on the traditional
places
The identified positive
impact will eliminate the
identified issues in the
context of the poor
educational system
The benefits of this positive
impact will increase the rate
of employment among the
young & competent people.
The level of deep
understanding and
awareness among the local
indigenous people will be
increased
The students & local people
will become more conscious
about their education as well
as their professional career.
Increasing awareness among
the local indigenous people is
very essential as they help in
enhancing the overall
development of the societies
by meeting & achieving the
broader objectives & goals.
Apart from these, they also
help in ensuring sustainable
development by encouraging
higher maintenance among
the various traditional
practices as well as the
changing lifestyles of people.
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
2 STAKEHOLDERS (TOTAL = 10 MARKS)
2.1 KEY STAKEHOLDER LIST (6 MARKS)
A very crucial & essential role is being played by all the different stakeholders in achieving the
defined goals or enhancing the common purpose. The proper identification & accomplishment of all
the stakeholders’ respective needs & requirements should be properly considered while framing up
the various project deliverables & implementation of the different methods.
Response Table
# Stakeholder Category (i.ie Sponsor /
Supplier / User)
Description of
Interest
Description of
Influence
1. SET committee Sponsor Their interest is
high because
their reputation
is based on this
event and it
benefits the CQ
university
As they are the
main sponsors their
influence is very
high
2. Local Indigenous
leaders
User Their interest is
high as this
event promotes
their culture and
traditions
Their influence is
high in this. If there
is any mistake
while representing
them or their
culture, there will
be issues as per the
law.
3. Students of CQU User Their interest is
medium, this
event is to get
awareness about
indigenous
tradition and
Their influence is
low as the students
don't make a huge
impact on this
event
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
culture
4. Staff of CQU User Their interest is
medium as they
are here for the
awareness of
local indigenous
people
Their influence is
low as they have
less impact on this
event
5. University of
CQU
Supplier A higher level of
interest is being
possessed by the
university in
terms of
providing deep
knowledge
among all their
students.
The university will
possess high
influence as it will
help in ensuring &
completion of the
whole project.
6. Committee of
National
Aborigines and
Islanders Day
Observance
Sponsor The committee
possesses higher
interest as it will
be responsible
for developing
the unique skills
& great
knowledge
along with
increasing the
amount of
goodwill.
The influence is
also very high for
ensuring a higher
level of enthusiasm
in the context of
project completion
(Lavine & Roussin,
2012). Apart from
this, the committee
will also provide a
standard amount of
funds to eliminate
financial problems/
issues.
2.2 STAKEHOLDERS ENGAGEMENT ASSESSMENT MATRIX (3 MARKS)
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
Response Table
# Stakeholders Unaware Resistant Neutral Supportive Leading
1. SET
committee
C & D
2. Indigenous
Leaders
C & D
3. Students of
CQU
C D
4. Staff of CQU C & D
5. University of
CQU
(Missonier &
Loufrani-
Fedida, 2014)
C D
6. Committee of
National
Aborigines
and Islanders
Day
Observance
C D
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
2.3 STAKEHOLDER COMMUNICATION (1 MARK)
Response Table
Communication Method Interactive, Pull or Push Justification
Emails, phone voice calls, and
Fax
Push communication We use push
communication. As
Stakeholders are busy, we
use push type of
communication which is
comfortable and easy for
them to respond.
Meetings/ conferences Interactive This communication
method involves effective
interaction as the views &
different thing are to be
shared among them
(Coombs, 2015).
Reference:
https://www.cultura.org.au/sites/default/files/2017-02/Communicating%20effectively%20with
%20Aboriginal%20and%20Torres%20Strait%20Islander%20people_1.pdf
2.4 OBTAINING EXPERT JUDGEMENT (1 MARK)
Response Table
Experts Methods / Techniques
……………………………. These experts have described the "Delphi technique"
that can be used to secure the judgments from the
experts (Cooke, et.al. 2012). This technique helps in
reducing the making & implementing of biased
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
decisions.
…………………………….. The author has described the method of expert
judgment, i.e. "brainstorming" to involve the focus of
a particular group on one major problem. This
technique can be used when the essential inputs are
to be required from the multiple experienced
professionals/ experts (Morgan, 2014).
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
3. REQUIREMENTS MANAGEMENT (TOTAL = 5 MARKS)
3.1 TRADITIONAL CUSTODIAN/S OF THE LAND ON WHICH CQ UNIVERSITY
CAMPUSES ARE LOCATED (1 MARK).
Response Table
As the event is taking place in 5 different campuses in five different places, it would be better to
have at least two stakeholders to represent the traditional owners of the land on the CQU
campuses. Handling the multiple operations of five educational hubs will not be easy for one
stakeholder or one indigenous leader, therefore, two leaders/ stakeholders would be suitable
(Torres, et.al. 2012).
3.2. OPENING STATEMENT STYLE (1 MARK)
Response Table
The opening statement usually represents the country. As the event is about the indigenous
people and they are the ones who are in this country first, there is no need of saying "welcome
to the country". We should start the opening statement with "Acknowledgement of the
country" which shows respect to the Torres Strait Islanders and Aboriginals (Bird-Naytowhow,
et.al. 2017).
3.3 REQUIREMENTS GATHERING FOR CQU EDUCATIONAL HUBS FOR
INDIGENOUS STUDIES PROJECT (1 MARK)
Response Table
Assignment 2 PPMP20008 (T2 – 2019) V5