CQU Educational Hubs for Indigenous Studies Project Plan

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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
INFORMATION PAGE
[Students to complete]
PROJECT NAME: CQU EDUCATIONAL HUBS
FOR INDIGENOUS STUDIES
PROJECT
TERM & ASSIGNMENT # TERM 2, ASSIGNMENT 2
TITLE: PROJECT PLAN
STUDENT
NAME
STUDENT
NUMBER
QUESTIONS
ANSWERED (BE
SPECIFIC)
CAMPUS: <<Insert campus or distance>>
TUTOR: <<Insert tutor name>>
TUTORIAL NUMBER: <<Insert the tutorial number>>
Assignment 2 PPMP20008 (T2 – 2019) V5

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
TABLE OF CONTENTS
1. Project Description (Total = 4 marks)
2. Stakeholders (Total = 10 marks)
3. Requirements Management (Total = 5 marks)
4. Scope (Total = 10 marks)
5. Schedule (Total = 6 marks)
6. Cost Baseline (Total = 6 marks)
7. Risks (Total = 5 marks)
8. Tolerances (Total = 2 marks)
9. Lessons Learnt (Total = 2 marks)
Assignment 2 PPMP20008 (T2 – 2019) V5

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
Instructions for Students
1. This document is a template with response tables for you to complete and has been
tailored to suit the assessment.
2. Instructions and guidance notes are provided in blue italicized to explain what
should be included in your responses.
3. Please remove all blue text before using Turnitin and uploading your
complete response into Moodle.
4. Where there are two or more options for you to decide between, revert to the option
you are keeping in black and remove the other.
5. This assignment is designed for educational purposes to assess your
understanding of the specific topics presented in this scenario.
6. Marks by Section:
Sections Mark %
Section 1 4 8 %
Section 2 10 20 %
Section 3 5 10 %
Section 4 10 20 %
Section 5 6 12 %
Section 6 6 12 %
Section 7 5 10 %
Section 8 2 4 %
Section 9 2 4 %
Totals 50 100 %
Assignment 2 PPMP20008 (T2 – 2019) V5

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
1 PROJECT DESCRIPTION (TOTAL = 4 MARKS)
1.1 PROJECT DESCRIPTION, BACKGROUND AND MAJOR DELIVERABLES (1
MARK)
The project refers to the activities that are undertaken for meeting the unique services or
products so that the goals of the project can be achieved within the given constraint. The main
focus of the SET committee is to build the new five educational hubs at CQU university campus
only at five different places. These projects are focused by the committee so that number of
students can get the knowledge and learnings from the educational hubs. The cost structure will
be developed for this project and the main deliverables will be determined so that the project can
be accomplished within the particular timeframe and without any hindrances.
Response Table
1 Description The focus of this project is on designing and building of
the educational hubs at five campuses of CQU. These
five campuses include Perth, Melbourne,
Rockhampton, Brisbane, and Sydney. These
educational hubs will help in providing the education
and different programs of training to students by which
they will be able to enhance their knowledge and
learning. The school of engineering and technology
indigenization committee has shown its interest in
those projects through which the visibility can be
shown to the oldest living culture of the world by an
acknowledgement of lands' traditional custodians
where the campuses will be built on.
2 Background CQU university is considered as the best system of
education in Australia and a huge amount of students
are educated through this university every year. The
aim of this university is enhancing the education,
awareness, and understanding of the students of local
indigenous people on their respective campuses. The
facilities and venue will be selected that will suit best
within the existing buildings of CQU and will be
converted into the educational hubs. Further
information will be gathered by the committee
regarding the funding of the project and it has been
agreed that the project will be completed by the end of
July 2020.
3 Major Deliverables The estimation is made by the committee that the total
project’s cost to be around one million dollars which
are approximately 200000 dollars per educational hub.
The cost included in this 1 million dollars includes only
the capital cost and operational cost and rent cost will
be an additional cost which will be excluded from this
capital cost. This project aims to enhance the
education and learnings of the students and making
them more efficient in the learning (Powers, et. al.,
2014).
Assignment 2 PPMP20008 (T2 – 2019) V5

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
1.2 JUSTIFICATION (3 MARKS)
Response Table
Output Outcome Benefits
Knowledge and learnings
of indigenous people will
increase
More education
enhancement will be made
and the country will be
provided with the educated
youth and generation.
Society will get educated
people. Student-centric
economic growth will be
initiated by young people’s
influx and more
opportunities for the jobs
will be created.
Traditional destination will
be greatly influenced
The education system will
improve through this
project in Australia.
More students can be
targeted to educate with
and modern technologies
will be used for imparting
the education which will
make students more
concentrated towards their
studies and approaches for
the knowledge
enhancement will result in
the growth of the economy
of country and country as a
whole.
Improving the country's
workforce
Knowledge generation,
retention, and transfer
Educational hubs act as a
growth engine and
indigenous people will be
more aware, educated and
experienced with this by
which they will have good
opportunities for jobs and
future development and
growth.
2 STAKEHOLDERS (TOTAL = 10 MARKS)
2.1 KEY STAKEHOLDER LIST (6 MARKS)
The stakeholders are those who have an interest in the outcome of the project and the
business is directly impacted by their input. For the launch of the education hubs, the
manager of project will be responsible for delivering the stakeholders' engagement so that
the productive results can be attained.
Response Table
# Stakeholder Category (i.ie
Sponsor / Supplier /
User)
Description of
Interest
Description
of Influence
1. SET Sponsor Design The complete
Assignment 2 PPMP20008 (T2 – 2019) V5

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
building of the
five CQU
educational
hubs
project will be
evaluated and
analyzed by them
to monitor if the
workings of the
project are being
done
systematically.
2. CQU university Supplier Students are
provided with
specialized
and
professional
teachers and
staff faculties
University’s
campus will be
used for the
different events
and seminars
3. National
aboriginals and
islanders day
observance
committee
Sponsor The goodwill
and brand
reputation of
the
educational
hubs will be
increased if the
highly efficient
and qualified
knowledge will
be imparted
through these
hubs.
Highly influenced
by the success
and growth of the
project and will
be negatively
influenced if any
of the problems
will incur.
4. Staff and
faculties
Suppliers Have a high
interest in
imparting a
high degree of
knowledge to
the students.
Highly
responsible as
the students are
dependent on
them and their
teaching patterns.
5. Students User High-level
interest as they
are the end-
users and
skills and
learnings are
gathered by
them through
the staff of
these hubs
which should
be effective
and qualitative
The type of
knowledge and
education
imparting through
these educational
hubs will have a
great influence on
the students.
6. Indigenous
leaders
users High interest
as they are
much affected
by their
traditions and
There can be
issues as per the
law terms if any
mistake is
conducted while
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
culture representing their
cultures and
traditions
(Ssebunya, et. al.,
2017).
2.2 STAKEHOLDERS ENGAGEMENT ASSESSMENT MATRIX (3 MARKS)
Response Table
# Stakeholder
s
Unaware Resistant Neutral Supportive Leading
1. SET C&D
2. Staff and
faculties
C D
3. Students C D
4. CQU
university
5. National
aboriginals
and islanders
day
observance
committee
C&D
6. Indigenous
leaders
(Smith, et. al.,
2016)
C&D
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
2.3 STAKEHOLDER COMMUNICATION (1 MARK)
Response Table
Communication Method Interactive, Pull or Push Justification
Meetings or conferences Interactive By conducting meetings
and conferences the
detailed discussion can
be made regarding the
project and the areas
where it needs to be
focused more on
improvements
(Olanrewaju & Farinde,
2018).
E-mails Pull/Push The project position can
be updated through this
by which every key
stakeholder will be aware
of the project progress
(Hudak, 2014).
2.4 OBTAINING EXPERT JUDGEMENT (1 MARK)
Response Table
Experts Methods / Techniques
Flostrand,(2017) The “Delphi technique" has been discussed by
the author through which the forecasting can be
done in a systematic manner and this will help in
gathering the options from the experts’ panel on
the problems related to the educational hubs.
Ochoa, (2013) The problems in this project can be solved
through the application of the “brainstorming
“technique.
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
3. REQUIREMENTS MANAGEMENT (TOTAL = 5 MARKS)
3.1 TRADITIONAL CUSTODIAN/S OF THE LAND ON WHICH CQ UNIVERSITY CAMPUSES
ARE LOCATED (1 MARK).
Response Table
The project is building five educational hubs and appointment of just one stakeholder will
not be sufficient as it will not be possible for him to keep eye on all the five hubs’ working
progress. So there should be at least two of the stakeholder’s appointment is necessary so
that the complete monitoring and controlling of the operations can be done and they can
represent before the traditional owners of the lands (Heravi, et. al., 2015).
3.2. OPENING STATEMENT STYLE (1 MARK)
Response Table
“Acknowledgement of the country” will be appropriate to use as the opening
ceremony statement as there are traditional owners and aboriginals or traits people who
will get attracted by this statement giving the impression that the traditional culture and
ethics have been considered while designing this CQU hub of education (Tanya, 2018).
3.3 REQUIREMENTS GATHERING FOR CQU EDUCATIONAL HUBS FOR INDIGENOUS
STUDIES PROJECT (1 MARK)
Response Table
The use of documentation from the community of Vietnam should not be used for this
project’s purpose as both the country has different culture and traditions. They have
different values and ethics which have a different immense effect. Stakeholders will not be
befitted by this approach and may fail. Therefore, the detailed research should be
conducted so that the project can get success and does not harm the traditional cultures,
beliefs, and values (Han, et. al., 2015).
3.4 REQUIREMENTS TRACEABILITY (0.5 MARK)
Response Table
There are around five campuses where the educational hubs will be built so to trace the
progress of the project, the detailed documentation is required to be maintained. One
should be regarding the project’s goals and objectives so to monitor if the significant
progress is being made towards their achievement. The technical documentation should
also be made including the Gantt chart, work break down structure, different techniques,
and equipment that will be used so that each activity's feasibility can be checked and
corrective action can be taken.
3.5 REQUIREMENTS PRIORITIZATION PROCESS (1 MARK)
Response Table
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
Requirement prioritization is significant as this can minimize the various types of risk that
can occur while this project so that the requirements that are prioritized first and are high
can be implemented first. This process is required to be communicated to the stakeholders
as through this stakeholder will get to know about the areas where they need to
concentrate more. Each task and activities needs should be identified and what type and
amount of resources are required will be identified (Hujainah, et. al., 2018).
3.6 MoSCoW TECHNIQUE (0.5 MARK)
Response Table
# Components Explanation
1. Must -have The initiatives that are most significant
for the project
2. Should -have They are an essential but not a vital
component for the project. These can
be slated for the release in the future
without making any impact on the
current one.
3. Could-have They are not a core function of the
project. If they are left then would have
very less impact on the project.
4. Will not have These are the resources that need not
be in the priority list for the particular
timeframe (Erukulapati, 2017).
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
4 SCOPE (TOTAL = 10 MARKS)
4.1 INTRODUCTION TO SCOPE (1 MARK)
Response Table
Before starting the construction work, the selection of the location will be made in the
different campus places and the design will be made accordingly. The analysis of the
space will be done in detail. The recruitment of the teachers for the educational hubs will
be conducted and students will be targeted as per the market demand. The planning will
be made concerning the opening ceremony of the educational hubs at all the five locations
and the different promotional strategy will be adopted to attract a large number of students.
WBS dictionary will help in creating the efficiency of the project and provide with the tasks’
list that will be conducted in an orderly manner so that there is no ambiguity and work will
be performed without any hindrance (Akrami, 2012).
4.2 WORK BREAKDOWN STRUCTURE (3 MARKS)
Assignment 2 PPMP20008 (T2 – 2019) V5
CQU Educational
Hubs for Indigenous
Studies Project
Facility
space
selection
of location
Space
analysis as
per the hubs
Educational hubs
recruitment of
faculties and
lecturers
targetting
students as per
market
demand
Opening
ceremonies
ceremony 's
opening
programs
planning
promotional
activity of hubs

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
4.3 WBS DICTIONARY (6 MARKS)
<Facility Space >
WBS ID Selection of location
Description of work The location for the educational hubs in the different
cities of Australia will be selected so that the work of
construction can be started
Cost Estimate $1600
Start and Finish Dates 1st July 2020 to 1st September 2020
<Facility Space>
WBS ID Space analysis
Description of work Analyzing the space of the selected location so that
complete construction designing can be made
Cost Estimate $2000
Start and Finish Dates 2nd September 2020 to 31st October 2020
<Educational Hubs >
WBS ID Lecturers and faculties recruitment
Description of work Conducting recruitment and selection process of
faculties of hubs as per their qualification
Cost Estimate $1000
Start and Finish Dates 1st November 2020 to 31st December 2020
<Educational Hubs
WBS ID Targeting students as per the demand of the market
Description of work The market will be analyzed so that the areas where
the students have more requirement can be targeted
Cost Estimate $2500
Start and Finish Dates 1st January 2021 to 28th February 2021
<Opening ceremonies >
WBS ID Opening ceremony planning
Assignment 2 PPMP20008 (T2 – 2019) V5