CQU Educational Hubs for Indigenous Studies Project Plan

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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
INFORMATION PAGE
[Students to complete]
PROJECT NAME: CQU EDUCATIONAL HUBS FOR INDIGENOUS
STUDIES PROJECT
TERM & ASSIGNMENT # TERM 2, ASSIGNMENT 2
TITLE: PROJECT PLAN
STUDENT NAME STUDENT NUMBER QUESTIONS ANSWERED (BE
SPECIFIC)
Viswa Sai Ravi 12086807
CAMPUS: Melbourne
TUTOR: Gopi Krishna Akella
TUTORIAL NUMBER:
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
TABLE OF CONTENTS
1. Project Description (Total = 4 marks)
2. Stakeholders (Total = 10 marks)
3. Requirements Management (Total = 5 marks)
4. Scope (Total = 10 marks)
5. Schedule (Total = 6 marks)
6. Cost Baseline (Total = 6 marks)
7. Risks (Total = 5 marks)
8. Tolerances (Total = 2 marks)
9. Lessons Learnt (Total = 2 marks)
Assignment 2 PPMP20008 (T2 – 2019) V5

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
Assignment 2 PPMP20008 (T2 – 2019) V5

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
1 PROJECT DESCRIPTION (TOTAL = 4 MARKS)
1.1 PROJECT DESCRIPTION, BACKGROUND AND MAJOR DELIVERABLES (1
MARK)
Response Table
1 Description The project has been made for establishing the five educational
hubs for all the local indigenous people to enhance the deep &
higher level of understanding as well as the increasing
awareness for the education within the chosen/ selected CQU
campuses (Browning, 2014).
2 Background It has been identified that the School of Engineering and
Technology (SET) Indigenisation Committee is interested in
developing the project that can give the visibility to the oldest
living culture of the indigenous people by highly acknowledging
all the traditional custodians within the lands on which the
campuses are built on. Hence, the decision has been taken by
the committee to encourage, support & enhance the level of
education among all the local indigenous group of people by
developing the five educational hubs at different places. These
hubs are to be situated at Brisbane, Perth, Sydney,
Rockhampton, and Melbourne.
3 Major Deliverables The scope of the project includes the proper selection of the
most appropriate venue as well as the facilities in the effective as
well as in an efficient manner (Kivilä, et.al. 2017). The estimated
time for project completion is June 2021. Apart from these, the
estimated cost should not be more than $1 million, which will be
in the form of the capital cost and the other additional expenses
can be incurred as the operational cost.
1.2 JUSTIFICATION (3 MARKS)
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
Response Table
Output Outcome Benefits
Increase in the growth &
employment opportunities
The more indigenous people
will become highly educated,
the more they will be able to
ensure & enhance the growth
as well as the employment
opportunities among the
places in which they live.
By the proper enhancement
of growth & employment
opportunities, the local
indigenous people will be
able to increase their level of
living standard.
Elimination of brain-drain The establishment of
educational hubs will create
higher employment
opportunities for all the
professional teachers because
of which they will not go to
other countries for their jobs
& earning
Because of getting the
employment opportunities in
the home country only, the
professional teachers will not
go in other countries for
their jobs & earning which
will increase the wealth
within the country of
Australia only (Ghapanchi &
Aurum, 2012).
Ensuring overall
development
The establishment of
educational hubs will lead the
whole country towards the
overall development in the
effective as well as in an
efficient manner
The higher opportunities will
ensure the higher level of
sustainable development
along with increased living
standard among all the
indigenous people
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
2. STAKEHOLDERS (TOTAL = 10 MARKS)
1.3 KEY STAKEHOLDER LIST (6 MARKS)
Response Table
# Stakeholder Category (i.ie
Sponsor /
Supplier /
User)
Description of Interest Description of
Influence
1. National
Aborigines and
Islanders Day
Observance
Committee
Sponsor The interest is not very high of
this committee as this
contributes to the overall
development of the hubs by
providing a certain level of
financial support
Higher influence is being
possessed by this
committee as it helps in
increasing the level of
goodwill through the
project completion
2. SET Committee Sponsor It involved higher interest who
had taken the decision for the
establishment of the educational
hub & to increase the
educational awareness
Influence is high as the
project will not be
completed in the absence
of these committees'
participation
3. CQU staff Supplier The staff involves a medium
level of interest because they
will only contribute to the
project by performing the work
that will be assigned to them
As their contribution is
less, hence they do not
possess the higher
influence
4. CQU University Supplier High interest is possessed by
the university as the educational
hubs are to be developed &
The influence is also high
as if it disapproves
constructing the hubs in
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
built on the CQU University/
Campus
its campus then the
completion of this project
will not be possible
5. Local
indigenous
leaders
User The promotion will be
enhanced of both the culture &
traditions of the local
indigenous leaders, hence their
interest is medium
There should be any kind
of mistake while
promoting their cultures
& traditions, therefore
they should be given with
the higher influence
6. CQU students User They are the reason behind the
establishment of the educational
hubs, therefore, higher interest
is being possessed by these
students
Influence is also high as
they will lead the project
towards the effective
completion along with
the increased educational
awareness
2.2 STAKEHOLDERS ENGAGEMENT ASSESSMENT MATRIX (3 MARKS)
Response Table
# Stakeholders Unaware Resistant Neutral Supportive Leading
1. National
Aborigines and
Islanders Day
Observance
Committee
2. SET Committee
3. CQU staff (Yang,
2014)
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
4. CQU University
5. Local indigenous
leaders
6. CQU students
 Yellow – C
 Green – D
 Blue – C&D
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
2.3 STAKEHOLDER COMMUNICATION (1 MARK)
Response Table
Communication Method Interactive, Pull or Push Justification
Applying screen to screen
method through the online
meetings
Interactive This method is very effective for
properly communicating with all
the multiple stakeholders & to take
or implement mutual decisions,
effectively & efficiently
(Herremans, et.al. 2016)
Report on project summary
through e-mails
Push Under this, only the fixed
information or certain notices are
being communicated or shared to
all the stakeholders by preparing
the report of the project & sending
through the mail
Reference:
https://www.cultura.org.au/sites/default/files/2017-02/Communicating%20effectively%20with
%20Aboriginal%20and%20Torres%20Strait%20Islander%20people_1.pdf
2.4 OBTAINING EXPERT JUDGEMENT (1 MARK)
Response Table
Experts Methods / Techniques
Page, et.al. 2012 The brainstorming method can be used to obtain the
effective expert judgment by generating the expert
solutions as well as the professional ideas to solve out
any of the particular problem (Page, et.al. 2012).
Chang, et.al. 2014 This author has described the Delphi method which is
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
the structured method of communication & help in
effectively conducting the face to face meetings to
obtain the expert judgment (Chang, et.al. 2014).
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
3. REQUIREMENTS MANAGEMENT (TOTAL = 5 MARKS)
3.1 TRADITIONAL CUSTODIAN/S OF THE LAND ON WHICH CQ UNIVERSITY
CAMPUSES ARE LOCATED (1 MARK).
Response Table
One stakeholder will not be able to handle the multiple operations within the different places in
the CQU campus & it may become very difficult for only one stakeholder to ensure the standard
balance between all the five educational hubs (Lee, 2012). Therefore, two or more than
stakeholders should be appointed so that they can highly & effective represent the traditional
indigenous leaders, efficiently.
3.2. OPENING STATEMENT STYLE (1 MARK)
Response Table
It needs to be understood that the educational hubs are to be established for the students of
the country only & also to promote the culture of the indigenous people who already lies in the
country, therefore, the opening statement, “Acknowledgement of country” should be selected
rather than “welcome to the country” & hence showing the respect to the people (Gurkov &
Kokorina, 2017).
3.3 REQUIREMENTS GATHERING FOR CQU EDUCATIONAL HUBS FOR
INDIGENOUS STUDIES PROJECT (1 MARK)
Response Table
The project executives need to understand that the culture of the Vietnamese community is
different from the culture of the indigenous people. Therefore, this document should be selected
as it will lead all the project executives towards the inappropriate recognition of the whole project.
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
The method of desktop research should be utilized by the executives as it will save both the time
& cost of the project (Gesing, et.al. 2018). Apart from these, this method will also ensure the
positive outcomes of all the formulated plans by the multiple requirements of all the stakeholders.
Reference:
https://www.projectsmart.co.uk/requirements-gathering.php
3.4 REQUIREMENTS TRACEABILITY (0.5 MARK)
Response Table
The preparation of the effective documents can enable the project executives to effectively track
the requirements of the whole project, properly & suitably. The standard documents should be
prepared in the form of the technical ones including other relevant information like the prepared
budget, developed Gantt chart, preparation of the breakdown structure as well as the appropriate
work creation. Apart from all these, an effective document should also be included to initiate the
plan of communication properly.
Reference:
https://www.guru99.com/traceability-matrix.html
3.5 REQUIREMENTS PRIORITIZATION PROCESS (1 MARK)
Response Table
Multiple requirements identified within the project should be prioritized effectively so that the
certain essential requirements of different candidates can be identified properly in the project
management. This process is very essential to be communicated to the stakeholders as it will reduce
the higher level of risks & can help all the stakeholders to highly focus upon those activities that are
Assignment 2 PPMP20008 (T2 – 2019) V5