CQU Educational Hubs for Indigenous Studies Project Plan

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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
INFORMATION PAGE
[Students to complete]
PROJECT NAME: CQU EDUCATIONAL HUBS
FOR INDIGENOUS STUDIES
PROJECT
TERM & ASSIGNMENT # TERM 2, ASSIGNMENT 2
TITLE: PROJECT PLAN
STUDENT
NAME
STUDENT
NUMBER
QUESTIONS
ANSWERED (BE
SPECIFIC)
CAMPUS: <<Insert campus or distance>>
TUTOR: <<Insert tutor name>>
TUTORIAL NUMBER: <<Insert the tutorial number>>
Assignment 2 PPMP20008 (T2 – 2019) V5

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
TABLE OF CONTENTS
1. Project Description (Total = 4 marks)
2. Stakeholders (Total = 10 marks)
3. Requirements Management (Total = 5 marks)
4. Scope (Total = 10 marks)
5. Schedule (Total = 6 marks)
6. Cost Baseline (Total = 6 marks)
7. Risks (Total = 5 marks)
8. Tolerances (Total = 2 marks)
9. Lessons Learnt (Total = 2 marks)
Assignment 2 PPMP20008 (T2 – 2019) V5

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
Instructions for Students
1. This document is a template with response tables for you to complete and has been
tailored to suit the assessment.
2. Instructions and guidance notes are provided in blue italicized to explain what
should be included in your responses.
3. Please remove all blue text before using Turnitin and uploading your
complete response into Moodle.
4. Where there are two or more options for you to decide between, revert to the option
you are keeping in black and remove the other.
5. This assignment is designed for educational purposes to assess your
understanding of the specific topics presented in this scenario.
6. Marks by Section:
Sections Mark %
Section 1 4 8 %
Section 2 10 20 %
Section 3 5 10 %
Section 4 10 20 %
Section 5 6 12 %
Section 6 6 12 %
Section 7 5 10 %
Section 8 2 4 %
Section 9 2 4 %
Totals 50 100 %
Assignment 2 PPMP20008 (T2 – 2019) V5

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
1 PROJECT DESCRIPTION (TOTAL = 4 MARKS)
1.1 PROJECT DESCRIPTION, BACKGROUND AND MAJOR DELIVERABLES (1
MARK)
Response Table
1 Description The main aim of the project by the SET committee of
Australia is to build the educational hubs at the five
CQU campuses. These five locations include
Melbourne, Perth, Brisbane, Rockhampton, and
Sydney. By developing the educational hubs at
Australia the committee aims at enhancing the
education system in Australia and these hubs will be
built by considering the traditions and cultures of
indigenous people. The committee will coincide with
NAIDOC in the year July 2020 and project plan will be
released including all the activities that will be
conducted during this project.
2 Background The interest of SET is in those projects by which the
oldest culture of the world is visible and for this, they
acknowledge the lands' traditional custodians on which
the campuses are built. The committee focus on
establishing the five educational hubs by which the
encouragement and support will be provided to the
local indigenous people for understanding, awareness,
and education. For this project’ funds raising the
relevant body of funding will be consulted.
3 Major Deliverables The main deliverables of this project include venue
selection and different facilities also be analyzed in the
CQU university so that those places can be used for
building the educational hubs. One million dollars has
been estimated by the SET committee as the
maximum total cost of the project and operating cost
and rent cost has not been included in this amount.
The key stakeholders will also be determined, their
impact and interest so that which stakeholders need to
be focused more can be analyzed and regular
monitoring can be exercised. Each educational hub will
celebrate its opening ceremony. The complete planning
will be done regarding this. The encouragement will be
given to the students to enhance their learnings
(Garton & Duncan, 2019).
1.2 JUSTIFICATION (3 MARKS)
Response Table
Output Outcome Benefits
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
Knowledge to the
indigenous people
The efficient education
system will make
indigenous people more
knowledgeable and they
will be more careers
oriented and these hubs
will be more students
centric.
The education system of
Australia will improve by
about 40% through which
there will be an
enhancement in the
literacy rate of the country.
Overall growth
opportunities
The educational hub will
provide knowledge and
learning to the maximum
number of students
The economy of Australia
will increase through this
by around 5% and this will
provide country will well-
educated youth who will
make their large amount of
contribution towards the
growth of the country. The
financial position will also
improve this and financial
position will become strong
encouraging for the huge
foreign direct investment.
Australia’s workforce will
improve
The people will be more
aware of education through
the education hubs at all
five locations. There will be
technical development also
making a strong economic
position.
More job opportunities will
be provided in the country
and unemployment will be
reduced by around 15% by
this project (Sankoff,
2017).
2 STAKEHOLDERS (TOTAL = 10 MARKS)
2.1 KEY STAKEHOLDER LIST (6 MARKS)
Response Table
# Stakeholder Category (i.ie Sponsor /
Supplier / User)
Description of
Interest
Description of
Influence
1. SET committee Sponsor High interest at
building the
education
hubs at the
defined five
locations of
Australia. Their
main interest in
spreading the
education and
awareness in
the indigenous
High influence is
made by SET as
all the decisions
are made by
them so it should
be made with
great care and
thought. Their
just one decision
can affect the
whole university
and its
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
people of
Australia.
stakeholders
2. CQU University Supplier High interest in
providing
efficient
knowledge to
the CQU
university and
making it more
proficient and
appointing the
highly
professional
staff members.
The influence of
CQU university is
high as the
permission of the
university is
essential for
starting the
construction work
of building the
education hubs.
3. students user Students have
much high
interest in this
as they want to
get the most
effective
education by
these hubs so
that they can
make the right
decision of
investing in
these hubs.
The response
and the feedback
of students are
the base for the
university so it
can be said they
have a high
influence on the
decision-making
4. Staff members suppliers Their main
focus and
interest is
towards
providing good
and efficient
knowledge to
all the students
Staff members
greatly influence
the students and
they have to
adopt the efficient
pattern of
studying so that
can attract
students towards
them.
5. NAI day
observance
committee
sponsor Moderate
interest as they
aim to provide
financial
support to the
committee for
the
construction
projects of
hubs.
High influence as
they focus on
enhancing the
goodwill and
reputation of the
education hubs at
a different
campus.
6. Indigenous
leaders
user Much
interested in
maintaining the
values and
beliefs of
If the traditions of
the indigenous
leaders are not
followed and
taken care then it
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
culture and
traditions of
Australia
can influence and
the question can
be put on the
university
existence
2.2 STAKEHOLDERS ENGAGEMENT ASSESSMENT MATRIX (3 MARKS)
Response Table
# Stakeholder
s
Unaware Resistant Neutral Supportive Leading
1. Staff
members
2. students
3. Indigenous
leaders
4. SET
5. CQU
University
6. NAI day
observance
committee
(Chan &
Oppong,
2017)
Yellow- C, BLUE-C&D, RED-D
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
2.3 STAKEHOLDER COMMUNICATION (1 MARK)
Response Table
Communication Method Interactive, Pull or Push Justification
E-mail Push This is considered as one
of the effective method
and the communication
about the project’s
progress can be made to
all the stakeholders
without any delay. The
updates information can
be shared with all the
connected people at the
same time. It also works
as evidence of all the
activities and decisions
(Alzahrani & Emsley,
2013).
Meetings Interactive It is easy to make
decisions through
meetings as all the
people have personal
interaction or face-to-face
interaction. The mutual
and majority decisions
are finalized and it is not
time-consuming. So this
method will work very
effectively for the
education hubs project
(Boschetti, et. al., 2012).
2.4 OBTAINING EXPERT JUDGEMENT (1 MARK)
Response Table
Experts Methods / Techniques
Chambers, 2016 “Delphi technique” will be used in this project as
this will help in the forecasting of the whole
activities and its impact on the project. The group
of experts will be sent with the multiple
questionnaires and the responses will be
received. This will provide versatility to the project
and its feasibility can be examined easily
(Chambers, 2016)
Muhammad, 2016 “Brainstorming” technique will also be used as
this will help in solving the complex problems of
the project. The project team will be encouraged
for the new and innovative ideas and among
them, the best idea will be implemented so that
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
the project of education hub can get success
(Muhammad, 2016).
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
3. REQUIREMENTS MANAGEMENT (TOTAL = 5 MARKS)
3.1 TRADITIONAL CUSTODIAN/S OF THE LAND ON WHICH CQ UNIVERSITY CAMPUSES
ARE LOCATED (1 MARK).
Response Table
For representing the traditional lands’ custodian where the CQU campuses are located
and where the planning is being made for the education hubs building, representation by
the single stakeholder will not only be sufficient. The suggestion of the project executive is
considered to be correct as there are five locations where the project will be started so at
least two or three of the stakeholders should be appointed so that each location can be
represented before the traditional people most effectively and suitably. The progress of the
education hubs’ construction can be looked at deeply and the areas where the major focus
is required can be made so that the project can get success (Dolphi, 2012).
3.2. OPENING STATEMENT STYLE (1 MARK)
Response Table
The campus leaders should adopt “acknowledgment to the country" as their opening
ceremony of educational hubs as indigenous people are citizens of Australia and they
are well aware of the traditions of Australia. So this statement will give a more effective
impression to the attendees of the ceremony. Each hub campus is representing the
Australian culture will bring indigenous people closure towards the education hubs. The
positive goodwill is imprinted in the minds of people (Kowal, 2015).
3.3 REQUIREMENTS GATHERING FOR CQU EDUCATIONAL HUBS FOR INDIGENOUS
STUDIES PROJECT (1 MARK)
Response Table
For requirements' gathering, the documentation of the Vietnam community cannot be used
for this project as the cultural differences exist between Vietnam and Australia and these
documents can impact the whole working of Australian projects. Therefore, documents
must be made very specifically and old techniques, methods will not benefit this project so
the new and innovative methods should be adopted so that the detailed analysis can be
conducted from this (Davey, B., & Parker, 2015).
3.4 REQUIREMENTS TRACEABILITY (0.5 MARK)
Response Table
The maintenance of documents is essential for each project and through the life cycle of
the project can be analyzed in a detailed manner. The technical documentation is also
necessary along with the objective documentation. The preparation of the Gantt chart,
WBS and its dictionary will make every tasks and classification of the same in the
detailed manner by which the proper delegation of the tasks can be done and there will
be no possibility of ambiguity. The picture of the complete project will be provided to the
team members who will make the systematic accomplishment of the project. The
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
objective documenting will enable to compare if all the objectives are completing on
time.
3.5 REQUIREMENTS PRIORITIZATION PROCESS (1 MARK)
Response Table
The requirement prioritization is used for determining the requirements of the candidate.
This help in risk reduction while the project's work. The first implementation is made of
those risks that are high, and are most important. The stakeholders are required to be
informed about the prioritization requirement so that they also get aware of the risks and
the requirements that are crucial and need to be focused more. The activities that will be
conducted during the education hub construction will be known in detail and the resources
required for the implementation of each activity can be determined.
3.6 MoSCoW TECHNIQUE (0.5 MARK)
Response Table
# Components Explanation
1. Must have These are the components that are
very critical for the project and the
projects’ success largely depend on
these initiatives.
2. Could have These components are those which
are desirable but need not be
necessary. The satisfaction of the
customers can be improved through
them and lead with the success of the
project.
3. Should have These are significant but are not
considered to be necessary they can
be of that significance as that of the
must-have. These requirements of the
projects can be fulfilled through any
other ways.
4. Won’t have These are those requirements that are
very less prioritized and are less
critical. They are not planned and are
dropped either or are reconsidered.
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
4 SCOPE (TOTAL = 10 MARKS)
4.1 INTRODUCTION TO SCOPE (1 MARK)
Response Table
WBS is very crucial for any project so like for this education hub construction projects.
Each location will be required to prepare the WBS so that the project feasibility can be
checked and the time frame within which the project should be completed can be planned
and the activities’ progress can be monitored accordingly and the effective actions can be
taken.
WBS dictionary will depict each sub-activity that will be conducted in on each activity and
the total duration that each activity will take. The location's venue will be selected and then
the building designing will be made. After that, the teachers and faculties will be recruited
by following the prescribed procedure of recruitment. The students will be enrolled. Then
the opening ceremony will be planned and the promotion of the hubs will be done by the
adoption of different strategies.
4.2 WORK BREAKDOWN STRUCTURE (3 MARKS)
Assignment 2 PPMP20008 (T2 – 2019) V5
CQU Educational
Hubs for
Indigenous Studies
Project
Facility
space
venue
selection Designing of
building
Educational
hubs
Recruitment
process
enrolling of
students
Opening
ceremonies
opening
ceremony
planning activities
promotion