CQU Educational Hubs for Indigenous Studies Project Plan: Term 2, 2019

Desklib provides solved assignments and past papers to help students succeed.

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
INFORMATION PAGE
[Students to complete]
PROJECT NAME: CQU EDUCATIONAL HUBS
FOR INDIGENOUS STUDIES
PROJECT
TERM & ASSIGNMENT # TERM 2, ASSIGNMENT 2
TITLE: PROJECT PLAN
STUDENT
NAME
STUDENT
NUMBER
QUESTIONS
ANSWERED(BE
SPECIFIC)
CAMPUS: <<Insert campus or distance>>
TUTOR: <<Insert tutor name>>
TUTORIAL NUMBER: <<Insert the tutorial number>>
Assignment 2 PPMP20008 (T2 – 2019) V5

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
TABLE OF CONTENTS
1. Project Description (Total = 4 marks)
2. Stakeholders (Total = 10 marks)
3. Requirements Management (Total = 5 marks)
4. Scope (Total = 10 marks)
5. Schedule (Total = 6 marks)
6. Cost Baseline (Total = 6 marks)
7. Risks (Total = 5 marks)
8. Tolerances (Total = 2 marks)
9. Lessons Learnt (Total = 2 marks)
Assignment 2 PPMP20008 (T2 – 2019) V5

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
Instructions for Students
1. This document is a template with response tables for you to complete and has been
tailored to suit the assessment.
2. Instructions and guidance notes are provided in blue italicizedto provide an
explanation of what should be included in your responses.
3. Pleaseremove all blue text prior to using Turnitin and uploading your
complete response into Moodle.
4. Where there are two or more options for you to decide between, revert to the option
you are keeping in black and remove the other.
5. This assignment is designed for educationalpurposes to assess your understanding
of specific topics presented in this scenario.
6. Marks by Section:
Sections Mark %
Section 1 4 8 %
Section 2 10 20 %
Section 3 5 10 %
Section 4 10 20 %
Section 5 6 12 %
Section 6 6 12 %
Section 7 5 10 %
Section 8 2 4 %
Section 9 2 4 %
Totals 50 100 %
Assignment 2 PPMP20008 (T2 – 2019) V5

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
1 PROJECT DESCRIPTION(TOTAL = 4 MARKS)
1.1 PROJECT DESCRIPTION, BACKGROUNDAND MAJOR DELIVERABLES (1
MARK)
[Instructions:
Provide a considered and concise description, backgroundand major deliverables for the
project in your own words in the Response Table below.]
Guidance Notes:
[Information describing the project scenario can be found in the assessment specification file
and from your own research. DO NOT cut and paste the background from the project
scenario.At least one reference must be cited to support your response].
Response Table
1 Description
2 Background
3 Major Deliverables
1.2 JUSTIFICATION (3 MARKS)
[Instructions:
Complete the “Output -> Outcome -> Benefits”Response Tablebelow].
Guidance Notes:
[For further information look at the information relating to ‘Business Case’ in your Prince2 text.
Figure: Flow diagram of Prince2 Output, Outcome, Benefits retrieved on 30/06/17
http://prince2.wiki/Business_Case
The project executive notes that this project does not generate profits for the organization but
believes the project aligns to the strategic direction of the organization. To justify the project the
project executive wants to be able to map the output of the project to an observable positive
result (outcome) that can be measured (Benefit). At least one reference must be cited to support
your response].
Response Table
Output Outcome Benefits
Assignment 2 PPMP20008 (T2 – 2019) V5

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
2 STAKEHOLDERS(TOTAL = 10 MARKS)
2.1 KEY STAKEHOLDER LIST (6 MARKS)
[Instructions:
Complete theresponsetable below titled ‘Key Stakeholder List’ - list 6 key stakeholders or
stakeholder groups. This list must include at least one key stakeholder that is a sponsor,
supplier and a user].
Guidance Notes:
[Be specific when listing who the stakeholder or stakeholder groups are and include the category in
the second column. Do not include the project manager or the project team, as a stakeholder.
The description of interest should describe the stakeholder’s (or stakeholder groups) main interest
in the project. The description of influence should describe the potential influence the stakeholder
or stakeholder group has on the project].
Response Table
# Stakeholder Category (i.ie
Sponsor / Supplier /
User)
Description of Interest Description
of Influence
1. CQU Administration Sponsor Business growth High power
2. The school of Engineering
and Technology (SET)
committee
Supplier Stability and promotion High power
3. CQU campuses Supplier accountability Low power
4. CQU employees User Job satisfaction Low power
5. Local indigenous people User Quality service influence
6. Students User Quality service influence
2.2 STAKEHOLDERS ENGAGEMENT ASSESSMENT MATRIX (3 MARKS)
[Instructions:
Complete the Response Table below for the six Key Stakeholders identified above.
Guidance Notes:
The Project Board has asked you to complete a ‘Stakeholders Engagement Assessment Matrix’.
Indicate their current engagement levels by insertingan ‘C’(represents current engagement) and‘D’
(desired engagement) in the appropriate column]. Refer to PMBoK for further assistance.At least
one reference must be cited to support your response].
Response Table
# Stakeholders Unaware Resistant Neutral Supportive Leading
1. CQU Administration C, D
2. The school of Engineering and
Technology (SET) committee
C, D
3. CQU campuses C D
4. CQU employees D
5. Local indigenous people C D
6. Students C D
Assignment 2 PPMP20008 (T2 – 2019) V5

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
(Project Management Institute, 2013)
Assignment 2 PPMP20008 (T2 – 2019) V5

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
2.3 STAKEHOLDER COMMUNICATION (1 MARK)
[Instruction:
Describe the communication method you believe will be most effective, state whether the
method is INTERACTIVE, PULL or PUSH communication, and briefly justify your choice
Guidance Notes:
The Project Board has asked you to provide advice on how best to communicate with the key
indigenous stakeholderswho are not on the Project Board or in the Project Team.At least one
reference must be cited to support your response].
Response Table
Communication Method Interactive, Pull or Push Justification
Indigenous stakeholders push
2.4OBTAINING EXPERT JUDGEMENT (1 MARK)
[Instruction:
Describe at least two different methods or techniques to obtain this expert judgement from
groups and/or individuals?
Guidance Notes:
In order to create a stakeholder management plan judgement and expertise should be sought from
relevant groups or individuals. At least two supporting references must be cited to support the
proposed methods or techniques].
Response Table
Experts Methods / Techniques
Subject matter experts
Project Manager
REFERENCES
Project Management Institute. (2013). A Guide to the Project Management Body of Knowledge
(PMBOK® Guide) - English, 5th Edition . Project Management Institute, Inc.
Projectmanagement.com. (2016). Expert judgment. Retrieved from projectmanagement.com:
https://www.projectmanagement.com/wikis/344587/Expert-judgment
3. REQUIREMENTS MANAGEMENT (TOTAL = 5 MARKS)
3.1 TRADITIONAL CUSTODIAN/S OF THE LAND ON WHICH CQ UNIVERSITY CAMPUSES
ARE LOCATED (1 MARK).
[Instruction:
The Senior Supplier has asked whether there can be a single key stakeholder representing
the Traditional Custodians of the land on which the relevant Central Queensland Campuses
Assignment 2 PPMP20008 (T2 – 2019) V5

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
are located. The Project Executive suggests that they will need more than one key
stakeholder representing the Traditional Custodians of the land on which Central
Queensland Campuses are located.
.
Guidance Notes:
Describe which approach is most appropriate and provide a brief explanation justifying your
answer.At least one supporting reference must be inserted to justify your response].
Response Table
3.2.OPENING STATEMENT STYLE (1 MARK)
[Instructions:
State which of the two opening statement styles, ‘Welcome to Country’ or
‘Acknowledgement of Country’, is appropriate for the campus leaders to use at the opening
ceremoniesfor the new educational hubs. Please provide a brief explanation justifying your
answer.
Guidance Notes:
The Project Board has asked that the respective campus leaders officiate at the naming
ceremonies for the new educational hubson their campus and ask your advice regarding which
statement should be used at the opening ceremonies for the new educational hubs. The Board are
not sure if it should be a “Welcome to Country” or an “Acknowledgement of Country”. The campus
leaders are not of Aboriginal or Torres Strait Islander descent.At least one supporting reference
must be inserted to justify your response].
Response Table
3.3 REQUIREMENTS GATHERING FOR CQU EDUCATIONAL HUBS FOR INDIGENOUS
STUDIES PROJECT (1 MARK)
[Instructions:
State whether the suggestion of using documentation from the Vietnamese community
recognition project would be appropriate method of requirements gathering? Briefly
explain your answer.
Guidance:
The Senior Supplier representing the company engaged to construct the educational hubs
provides the following information to the Project Board:
One of their lead architects previously designed an educational hub for a Vietnamesecommunity in
Sydney. The architect is confident they could access all the documentation from that project. The
architect adds that for this current project, they can research the indigenous requirements through
on-line searches. Using this desk top research and design would save both time and money, as
there would be no need contact anyone outside the current project team. At least one supporting
reference must be inserted to justify your response].
Response Table
Assignment 2 PPMP20008 (T2 – 2019) V5

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
3.4 REQUIREMENTS TRACEABILITY (0.5 MARK)
[Instructions:
What document is used to track or ‘trace’ requirements throughout the project life cycle?
Guidance Notes:
As multiple campuses will be involved in the project, the Project Board has requested requirements
be tracked centrally.]
Response Table
3.5 REQUIREMENTS PRIORITIZATION PROCESS (1 MARK)
[Instructions:
What is requirement prioritisation and why would it be important to communicate this
process to stakeholders ?
Guidance Notes:
The Project Board are concerned they may have competing requirements from a number of
stakeholders. To manage this, they would like to define a requirement prioritisation process that
can be shared with all stakeholders prior to requirements gathering.]
Response Table
3.6 MoSCoW TECHNIQUE (0.5 MARK)
[Instructions:
List the four components of the MoSCoW technique and provide a brief explanation of each.
Guidance Notes:
The Project Board wants to use the MoSCoW technique to assist with prioritising any requirements
that are gathered for this project.]
Response Table
# Components Explanation
1.
2.
3.
4.
Assignment 2 PPMP20008 (T2 – 2019) V5

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
4 SCOPE (TOTAL = 10 MARKS)
[Guidance Notes:
The scope needs to address both the work breakdown structure (WBS) and the WBS dictionary.]
4.1 INTRODUCTION TO SCOPE (1 MARK)
[Instruction:
Briefly introduce and explain (i.e. in no more than two paragraphs) the 6 work packages in
4.2 below (work breakdown structure: WBS) andthe completed WBS dictionary in 4.3
below.]
Response Table
4.2 WORK BREAKDOWN STRUCTURE (3 MARKS)
[Guidance Notes:
The WBS must comprise 3 levels and 6work packages (see diagram below). Please note: The
third level comprises work packages. You need to insert a name in each of these work packages.
The Project Executive has instructed that, at this stage, the WBS(below) is not intended to
represent the full project scope of this project.]
Assignment 2 PPMP20008 (T2 – 2019) V5
CQUEducationalHubsforIndigenousStudiesProjectFacilityspaceRentingofcontractRoompartitionEducationalhubsAppliancesandcomputerlibrarylibraryandcomputerlabsOpeningceremoniesFormalInvitationcelebrationanddecorartion

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
4.3 WBS DICTIONARY (6 MARKS)
• < Rental contract>
WBS ID 1.1.1
Description of work The contract of rent will be made for al the five
education hubs
Cost Estimate $350000
Start and Finish Dates 1 July 2020 – 31 Aug 2020
• < Room partition>
WBS ID 1.1.2
Description of work The room partition will be determined contacting the
board of partition
Cost Estimate $100000
Start and Finish Dates 1 Sept 2020 – 31 Oct 2020
< Appliances >
WBS ID 1.2.1
Description of work The appliances requirements will be determined as
per the space requirement
Cost Estimate $150000
Start and Finish Dates 1 Nov 2020 – 31 Dec 2020
<Library and computer labs>
WBS ID 1.2.2
Description of work How many computers will be required, the internet
connection requirement
Cost Estimate $250000
Start and Finish Dates 1 Jan 2021 – 28 Feb 2021
<Formal invitation >
WBS ID 1.3.1
Assignment 2 PPMP20008 (T2 – 2019) V5

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
Description of work Invitation cards will be printed and sending of the
email will be done
Cost Estimate $40000
Start and Finish Dates 1 march 2021 – 30 April 2021
<Decoration and celebration>
WBS ID 1.3.2
Description of work All the activities of decoration will be determined
Cost Estimate $100000
Start and Finish Dates 1 May 2021 – 30 June 2021
Assignment 2 PPMP20008 (T2 – 2019) V5