Project Plan: Acknowledging Indigenous Tribes at CQU

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TERM 3 ASS_2
PROJECT PLAN
Student name Student number Qu/s responsible for.
Campus: Insert campus or distance
Tutor: Insert tutor name
Tutorial number: Insert the tutorial number
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Contents
1 Project Description (4 marks)........................................................................................3
1.1 Project Description and Background.......................................................................3
1.2 Justification............................................................................................................. 3
2 Stakeholders..................................................................................................................5
3. REQUIREMENTS MANAGEMENT.............................................................................10
3.1 Traditional Owner/s of the land on which CQ University campuses are located (1
mark)........................................................................................................................... 10
3.2. Opening statement style...................................................................................... 10
3.3 Requirements gathering for acknowledging local Indigenous tribe/identity project
by naming/renaming selected Central Queensland University (CQU) premises.........11
3.4 Requirements traceability......................................................................................11
3.5 Requirements prioritisation process......................................................................11
3.6 MoSCow Technique.............................................................................................. 12
4 SCOPE........................................................................................................................13
4.1 Introduction to scope................................................................................................ 13
4.2 Work breakdown structure........................................................................................13
4.3 WBS Dictionary.........................................................................................................15
5 Schedule..................................................................................................................... 18
5.1 Schedule............................................................................................................... 18
6 COST BASELINE........................................................................................................21
7 Risks........................................................................................................................... 25
8 TOLERANCES (1 mark)..............................................................................................26
9 LESSONS (2 marks)...................................................................................................27
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1 PROJECT DESCRIPTION (4 MARKS)
1.1 PROJECT DESCRIPTION AND BACKGROUND
The present report is going to highlight the interest of the School of Engineering and
Technology Indigenisation Committee in the projects that offer visibility to the oldest
living culture of the world. This can be done by acknowledging the traditional owners by
creating a name or changing the name of the chosen CQU premises in honour of
regional or local indigenous tribes. This project is comprised of selected appropriate
premises that are operated by CQU. In addition to this, constructing and erecting signs,
organising naming ceremonies to commemorate the event and plaques are also
considered or included in this report. Multiple premises along with naming ceremonies
would occur in various campuses of CQU. The committee also attempted to bring the
indigenous artists as well as a performer in the naming ceremonies. This becomes
possible after some discussions. Furthermore, information is asked by the Chair of
Committee so that they can increase their ideas with the relevant funding body. After that
Committee get agreed for releasing a project plan that would coincide with the National
Aborigines and Islanders Day Observance Committee week 2020.
1.2 JUSTIFICATION
The outcome of current work celebration project od NAIDOC is to complete events and
activities properly. The main motto and aim of this celebration and event is nothing but to
give training to the students as well as staffs of the University about cultural awareness.
Some of the limitations have occurred that is associated with the costing and timing
which is used to manage the project successfully along with all activities that are needed
by the NAIDOC committee. The results gained here are considered as the outputs that
would prove to be beneficial for the committee as well as the students. This event will
assist students in improving their skills and knowledge. The other objective of this event
is to acquire the knowledge and education regarding the norms, culture and the history
of the Torres Strait Islander Community. The outputs, benefits, and results that are
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gained from the celebration of NAIDOC week are the following:
Output Outcome Benefits
 In the week event of
NAIDOC, the
different kinds of
competitions and
activities are
performed.
 The management of
protocols of the
project will also be
carried on this
celebration NAIDOC
week.
 The involvement of
few students to
develop
collaboration
amongst civilians of
Aboriginal and
Torres Strait
Islander.
 The project has
been allocated to
the learners by the
School of
 In the arranged
events and
competitions, the
staff members and
students of CQU will
participate. They will
learn regarding the
tradition of Torres
Strait and Aboriginal
Islander community.
 The practical
implementation of
the protocols of
project management
will be described in
Prince2 Books.
 The collaboration
amongst all the
people of the
community would
help in creating a
healthy
environment.
 This will assist in
improving the
education and
knowledge of
students and staffs
regarding the
indigenous
community of the
nation.
 This will contribute
to saving the costs
along with the timing
of the University and
all other tasks
affiliated with the
project that is being
handled by the
learners and the
workers.
 This will also help in
increasing or
improving the skills
of the staff and
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Engineering and
Technology for
managing the week
celebration of
NAIDOC.
 The employees and
the learners would
become able to gain
knowledge about
the history of the
culture and the rules
of Aboriginal and
Torres Strait
Islander Community.
students who are
taking part in project
management.
 It would assist in
attaining the
objectives of
NAIDOC week
efficiently and
effectively.
 The interest rate of
the persons of
attending the
activities would
increase, and as a
result, the event will
become successful.
 It became easy for
the School of
Engineering and
Technology to
develop and check
the academic
reports on the
ground of their
knowledge and
skills.
2 STAKEHOLDERS
2.1 Key Stakeholder List
Stakeholder Category Description of Interest Description of Influence
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(i.e.
Sponsor
/
Supplier
/ User)
1 Setting
committee for
the project
broad
Sponsor The interest level is very
high. The organisation
of the academic project
and the NAIDOC week
celebration offers
students the opportunity
to present their acting
skills.
The influencing level of
stakeholders is quite
high. They are having the
responsibility of
generating a project that
should be academic. This
will provide the
opportunities for the
involvement with the
civilians of Torres Strait
and Aboriginal Islander.
2 The community
member of
Aboriginal and
Torres Strait
Island
Suppliers The interest level of
such people is average
in nature. They used to
participate in the
activities and
competition that occurs
in the event of week
celebration. They get
involved with the
citizens of the university
and try to develop an
environment of
collaboration.
The influencing level of
community members of
Aboriginal and Torres
Strait Island is moderate.
This would offer support
and help to the staff
members and students in
gaining education related
to indigenous culture.
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The project
executives
Suppliers The level of interest of
project executives is
quite high. Here the
various methodologies
of the project will be
executed for saving the
Project executives
comprise the high-
interest level. The project
work would affect the
academic report of the
team on the ground of
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time as well as the
timing of the celebration
event. The team should
take an interest in
accomplishing the
academic project so that
it can be completed as
soon as possible.
evaluation of work. The
main impact will be on
the training as well as the
understanding of the
cultural history, rules of
Torres Strait and
Aboriginal Island citizens.
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Staff member
and the students
Users The interest level of
students and staffs is
quite high. They
commonly used to work
as the project managers
since these people are
those who used to
handle all the tasks for
managing the events.
They commonly act as
volunteers who used to
manage the events of
NAIDOC week for
saving the time as well
as cost.
The level of influence of
staffs and student is very
high. They try to acquire
knowledge regarding the
topic of awareness in the
event. The knowledge is
collected about the
community of Aboriginal
and Torres Strait Island.
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Central
Queensland
University
A moderate level of
interest is given by such
kind of stakeholders.
There is a need to
arrange and conduct the
celebration at the
campus of the
university.
The level of influence is
also quite high on the
project. It aids in offering
space to the committee
of NAIDOC for the event.
It also assists in
gathering knowledge
associated with the
Indigenous community.
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NAIDOC
committee
members
Supplier The committee member
of NAIDOC is high in
this project. They used
The influencing level of
this type of committee
members is average. The
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to make collaborations
with the executives of
the project. This is done
for the intention of
organising the activities
and events.
impact is given for
enhancing the level of
interpretation of the
students and staffs about
the protocol and cultural
history.
2.2 Stakeholders Engagement Assessment Matrix
The stakeholder engagement assessment matrix is commonly used to highlight the way in
which stakeholder is involved and engaged in the activities associated with the project
development. This also shows to what extent they are being affected. The scope of this
matrix is to provide an understanding of the extent stakeholders would be engaged in this
project. Some of the terms that are being used in this matrix are discussed below:
 Resistant: This shows those stakeholders that who are resisting and are not
accepting the changes and alterations which are made since it would affect the
deliverables of the project.
 Supportive: Such stakeholders who are contributing to implementing the change
by taking an active part in different events of modifications.
 Unaware: These stakeholders do not know about the changes which are going to
implement in the project.
 Leading: Such shareholders concentrated on the deliverables of the projects and
used to spread awareness about the project.
Some notations that are used in this matrix are the following:
 CE (Current Engagement): The current position of stakeholders is described in
this matrix.
 DE (Desired Engagement): This is known as the required position of the
necessary stakeholders.
Stakeholders Engagement Assessment Matrix
Stakeholder Unaware Resistant Neutral Supportive Leading
1. The
organiser of
the event
CE CE
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2. Project
executive
CE DE
3. CQ
University
CE DE
4. Staffs and
students
CE DE
5. Project
board
member
CE DE
6. NADIOC
committee
members
CE
2.3 Stakeholder Communication
This is important to maintain the level of communication in stakeholders. The coordination
level will be increased automatically by doing the same. Pull and push method is used
here for identifying the suitable method for better interaction and coordination in the project
team. These techniques are described below:
 Push technique: When there is a need for giving special information to the staff
and Aboriginal and Torres Strait island committee, then this method is applied
amongst stakeholders.
 Pull technique: When there is a requirement for collecting information from the key
stakeholders, then this method is utilised.
Communication method INTERACTIVE,
PULL or PUSH
Justification
Meetings via conference
Push technique Project scope can be explained by the
executive board along with the theme to
the project managers.
Meeting via video calls Both push and
pull technique
This method helps stakeholders in
gathering facts and figures related to the
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is applied project from each stakeholder.
Communication through
group voicemails
Pull technique The voice mail is shared by using the
email for the welfare of NAIDOC week
celebration.
Face to face communication Pull or Push
technique
Used to provide the data to the
stakeholders regarding the requirements
of projects and its results.
2.4 Obtaining expert judgment
Brainstorming and facilitation are considered as the two methods that are recommended
by the experts.
3. REQUIREMENTS MANAGEMENT
3.1 Traditional Owner/s of the land on which CQ University campuses are located (1
mark).
According to the suggestion of project executive, key stakeholders should be more than
one who would be capable of representing the traditional owners of the land of NAIDOC
week celebration. The reason for doing the same is mentioned below:
 More than one stakeholder would take the decision instead of single.
 The discussion would be carried on before making any decision.
 The innovative idea would be created as views of different people would distinct.
3.2. Opening statement style
Acknowledgement of the country can be considered as a suitable sentence that can be
used in opening the event. This is addressing the whole nation. Thus this shows that no
discrimination is present in this naming ceremony and everyone including such as
Aboriginal or Torres Strait Islander community.
3.3 Requirements gathering for acknowledging local Indigenous tribe/identity
project by naming/renaming selected Central Queensland University (CQU)
premises
As per the scenario, the data is gathered from the project documentation of a recreational
park which commonly recognises the local Vietnamese communities. This is considered
that this source is appropriate as, through this, the information related to the indigenous
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communities can be easily collected from this. For example, the person coming in the
recreational park which is located in Sydney helps in knowing about the living style and the
habits of indigenous tribes.
3.4 Requirements traceability
This is important to trace the needs and requirements of the project. This is considered an
essential activity as different other universities used to organize the events. For doing the
same, a table needs to be created where particular activities and needs of campus should
be mentioned that is completely different from the project lifecycle. A priority is created
through this. Thus it becomes easy to control on the scheduling of the project of NAIDOC
event. The document created with the help of this is mentioned below:
The
need
for the
project
Campus
of
university
Explanation The
intention
of
creating
a project
WBS
deliverables
Priority Current
status
Test
classes
3.5 Requirements prioritisation process
This is essential is to prioritise the requirements of each project. This helps the university
in controlling the events by carrying out the same ineffective manner. Stakeholders are
involved in the decision-making process. Thus they can classify the tasks as per their
priority and importance.
3.6 MoSCow Technique
This technique assists in prioritizing the requirements of other needs associated with the
NAIDOC week event. All the activities can be carried out in an organised manner. The key
elements of MoSCow technique are the following:
 Must: shows the necessities of a project
 Could: highlights the demand of an event
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 Won’t: shows required currently but used after some time
 Should: shows all requirements are of high priority

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