Project Plan: CQU Educational Hubs for Indigenous Studies - T2

This assignment presents a comprehensive project plan for the establishment of CQU Educational Hubs for Indigenous Studies. The plan addresses key project management areas including project description, stakeholder analysis, requirements management, scope definition, schedule, cost baseline, risk assessment, tolerances, and lessons learned. The project aims to enhance student education and awareness of local indigenous cultures across multiple CQU campuses. The assignment includes detailed tables and responses, covering stakeholder engagement, communication strategies, requirements gathering processes, and the application of the MoSCoW technique for prioritization. The scope of the project involves developing technical construction plans, facility space, defining locations, construction, and organizing opening ceremonies. The assignment also includes a WBS and WBS dictionary to define project activities. The responses are supported by relevant references, demonstrating an understanding of project management principles and best practices.

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
INFORMATION PAGE
[Students to complete]
PROJECT NAME: CQU EDUCATIONAL HUBS
FOR INDIGENOUS STUDIES
PROJECT
TERM & ASSIGNMENT # TERM 2, ASSIGNMENT 2
TITLE: PROJECT PLAN
STUDENT
NAME
STUDENT
NUMBER
QUESTIONS
ANSWERED (BE
SPECIFIC)
CAMPUS: <<Insert campus or distance>>
TUTOR: <<Insert tutor name>>
TUTORIAL NUMBER: <<Insert the tutorial number>>
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
TABLE OF CONTENTS
1. Project Description (Total = 4 marks)
2. Stakeholders (Total = 10 marks)
3. Requirements Management (Total = 5 marks)
4. Scope (Total = 10 marks)
5. Schedule (Total = 6 marks)
6. Cost Baseline (Total = 6 marks)
7. Risks (Total = 5 marks)
8. Tolerances (Total = 2 marks)
9. Lessons Learnt (Total = 2 marks)
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
Instructions for Students
1. This document is a template with response tables for you to complete and has been
tailored to suit the assessment.
2. Instructions and guidance notes are provided in blue italicized to provide an
explanation of what should be included in your responses.
3. Please remove all blue text prior to using Turnitin and uploading your
complete response into Moodle.
4. Where there are two or more options for you to decide between, revert to the option
you are keeping in black and remove the other.
5. This assignment is designed for educational purposes to assess your
understanding of specific topics presented in this scenario.
6. Marks by Section:
Sections Mark %
Section 1 4 8 %
Section 2 10 20 %
Section 3 5 10 %
Section 4 10 20 %
Section 5 6 12 %
Section 6 6 12 %
Section 7 5 10 %
Section 8 2 4 %
Section 9 2 4 %
Totals 50 100 %
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
1 PROJECT DESCRIPTION (TOTAL = 4 MARKS)
1.1 PROJECT DESCRIPTION, BACKGROUND AND MAJOR DELIVERABLES (1
MARK)
[Instructions:
Provide a considered and concise description, background and major deliverables for the
project in your own words in the Response Table below.]
Guidance Notes:
[Information describing the project scenario can be found in the assessment specification file
and from your own research. DO NOT cut and paste the background from the project scenario.
At least one reference must be cited to support your response].
Response Table
1 Description
2 Background
3 Major Deliverables
1.2 JUSTIFICATION (3 MARKS)
[Instructions:
Complete the “Output -> Outcome -> Benefits” Response Table below].
Guidance Notes:
[For further information look at the information relating to ‘Business Case’ in your Prince2 text.
Figure: Flow diagram of Prince2 Output, Outcome, Benefits retrieved on 30/06/17
http://prince2.wiki/Business_Case
The project executive notes that this project does not generate profits for the organization but
believes the project aligns to the strategic direction of the organization. To justify the project the
project executive wants to be able to map the output of the project to an observable positive
result (outcome) that can be measured (Benefit). At least one reference must be cited to support
your response].
Response Table
Output Outcome Benefits
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
2 STAKEHOLDERS (TOTAL = 10 MARKS)
2.1 KEY STAKEHOLDER LIST (6 MARKS)
[Instructions:
Complete the response table below titled ‘Key Stakeholder List’ - list 6 key stakeholders or
stakeholder groups. This list must include at least one key stakeholder that is a sponsor,
supplier and a user].
Guidance Notes:
[Be specific when listing who the stakeholder or stakeholder groups are and include the category in
the second column. Do not include the project manager or the project team, as a stakeholder.
The description of interest should describe the stakeholder’s (or stakeholder groups) main interest
in the project. The description of influence should describe the potential influence the stakeholder
or stakeholder group has on the project].
Response Table
# Stakeholder Category (i.ie Sponsor /
Supplier / User)
Description of
Interest
Description of
Influence
1.
2.
3.
4.
5.
6.
2.2 STAKEHOLDERS ENGAGEMENT ASSESSMENT MATRIX (3 MARKS)
[Instructions:
Complete the Response Table below for the six Key Stakeholders identified above.
Guidance Notes:
The Project Board has asked you to complete a ‘Stakeholders Engagement Assessment Matrix’.
Indicate their current engagement levels by inserting an ‘C’ (represents current engagement) and
‘D’ (desired engagement) in the appropriate column]. Refer to PMBoK for further assistance. At
least one reference must be cited to support your response].
Response Table
# Stakeholders Unaware Resistant Neutral Supportive Leading
1.
2.
3.
4.
5.
6.
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
2.3 STAKEHOLDER COMMUNICATION (1 MARK)
[Instruction:
Describe the communication method you believe will be most effective, state whether the
method is INTERACTIVE, PULL or PUSH communication, and briefly justify your choice
Guidance Notes:
The Project Board has asked you to provide advice on how best to communicate with the key
indigenous stakeholders who are not on the Project Board or in the Project Team. At least one
reference must be cited to support your response].
Response Table
Communication Method Interactive, Pull or Push Justification
2.4 OBTAINING EXPERT JUDGEMENT (1 MARK)
[Instruction:
Describe at least two different methods or techniques to obtain this expert judgement from
groups and/or individuals?
Guidance Notes:
In order to create a stakeholder management plan judgement and expertise should be sought from
relevant groups or individuals. At least two supporting references must be cited to support the
proposed methods or techniques].
Response Table
Experts Methods / Techniques
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
3. REQUIREMENTS MANAGEMENT (TOTAL = 5 MARKS)
3.1 TRADITIONAL CUSTODIAN/S OF THE LAND ON WHICH CQ UNIVERSITY CAMPUSES
ARE LOCATED (1 MARK).
[Instruction:
The Senior Supplier has asked whether there can be a single key stakeholder representing
the Traditional Custodians of the land on which the relevant Central Queensland Campuses
are located. The Project Executive suggests that they will need more than one key
stakeholder representing the Traditional Custodians of the land on which Central
Queensland Campuses are located.
.
Guidance Notes:
Describe which approach is most appropriate and provide a brief explanation justifying your
answer. At least one supporting reference must be inserted to justify your response].
Response Table
3.2. OPENING STATEMENT STYLE (1 MARK)
[Instructions:
State which of the two opening statement styles, ‘Welcome to Country’ or
‘Acknowledgement of Country’, is appropriate for the campus leaders to use at the opening
ceremonies for the new educational hubs. Please provide a brief explanation justifying
your answer.
Guidance Notes:
The Project Board has asked that the respective campus leaders officiate at the naming
ceremonies for the new educational hubs on their campus and ask your advice regarding which
statement should be used at the opening ceremonies for the new educational hubs. The Board are
not sure if it should be a “Welcome to Country” or an “Acknowledgement of Country”. The campus
leaders are not of Aboriginal or Torres Strait Islander descent. At least one supporting reference
must be inserted to justify your response].
Response Table
3.3 REQUIREMENTS GATHERING FOR CQU EDUCATIONAL HUBS FOR INDIGENOUS
STUDIES PROJECT (1 MARK)
[Instructions:
State whether the suggestion of using documentation from the Vietnamese community
recognition project would be appropriate method of requirements gathering? Briefly
explain your answer.
Guidance:
The Senior Supplier representing the company engaged to construct the educational hubs
provides the following information to the Project Board:
One of their lead architects previously designed an educational hub for a Vietnamese community in
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
Sydney. The architect is confident they could access all the documentation from that project. The
architect adds that for this current project, they can research the indigenous requirements through
on-line searches. Using this desk top research and design would save both time and money, as
there would be no need contact anyone outside the current project team. At least one supporting
reference must be inserted to justify your response].
Response Table
3.4 REQUIREMENTS TRACEABILITY (0.5 MARK)
[Instructions:
What document is used to track or ‘trace’ requirements throughout the project life cycle?
Guidance Notes:
As multiple campuses will be involved in the project, the Project Board has requested requirements
be tracked centrally.]
Response Table
3.5 REQUIREMENTS PRIORITIZATION PROCESS (1 MARK)
[Instructions:
What is requirement prioritisation and why would it be important to communicate this
process to stakeholders ?
Guidance Notes:
The Project Board are concerned they may have competing requirements from a number of
stakeholders. To manage this, they would like to define a requirement prioritisation process that
can be shared with all stakeholders prior to requirements gathering.]
Response Table
3.6 MoSCoW TECHNIQUE (0.5 MARK)
[Instructions:
List the four components of the MoSCoW technique and provide a brief explanation of each.
Guidance Notes:
The Project Board wants to use the MoSCoW technique to assist with prioritising any requirements
that are gathered for this project.]
Response Table
# Components Explanation
1.
2.
3.
4.
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
4 SCOPE (TOTAL = 10 MARKS)
4.1 INTRODUCTION TO SCOPE (1 MARK)
[Instruction:
Briefly introduce and explain (i.e. in no more than two paragraphs) the 6 work packages in
4.2 below (work breakdown structure: WBS) and the completed WBS dictionary in 4.3
below.]
Response Table
Developing technical construction plan – In this phase, the plan for the construction phase
would be discussed with the stakeholder groups (Drucker, 2016). The project manager along with
the construction manager and contractor would design the plan based on taking every kind of
consideration.
Development of the facility space – After a plan has been developed, the construction work over
the facility space would be developed.
Defining the locations in which hubs would be developed – In this phase, the project manager
would define and plan the proper locations in which the educational hubs would be developed.
They would also sign agreements in this phase based on fixing the locations meant for the
development.
Construction of the Educational Hubs – After the plan has been developed and agreements
have been signed, the construction of the educational hubs would be done. This task needs to be
done by meeting with the exact detailed requirements.
Bringing required items for the ceremony – After the construction phase would be completed,
the required items for the ceremony would be brought to the location in which the ceremony would
be performed (Knight, 2014).
Opening ceremony for hubs – Guests would be invited for the event. This event would run for 2
days during which the entire hubs would be demonstrated to the guests and visitors.
4.2 WORK BREAKDOWN STRUCTURE (3 MARKS)
[Guidance Notes:
The WBS must comprise 3 levels and 6 work packages (see diagram below). Please note: The
third level comprises work packages. You need to insert a name in each of these work packages.
The Project Executive has instructed that, at this stage, the WBS (below) is not intended to
represent the full project scope of this project.]
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
Assignment 2 PPMP20008 (T2 – 2019) V5
CQU Educational
Hubs for Indigenous
Studies Project
Facility
space
Developing
technical
construction
plan
Development of the
facility space
Educational hubs
Defining the
locations
Construction of the
Educational Hubs
Opening
ceremonies
Bringing required
items for the
ceremony
Opening ceremony
for hubs

PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
4.3 WBS DICTIONARY (6 MARKS)
[Instruction:
Complete the WBS dictionary below.
Guidance Notes:
The dictionary describes each element in the WBS diagram. In this assessment you are required to
complete a table for each work package within your WBS (listed in paragraph 4.2). One (1) mark
is allocated for each of the six work packages listed. Note: As mentioned previously, the Project
Executive has instructed that, at this stage, the WBS is not intended to represent the full project
scope of this project]
Developing technical construction plan
WBS ID 2.1
Description of work In this phase, the technical plan for construction
would be prepare by the construction manager (Ma et
al., 2014). Each kind of consideration would be made
based on selecting the development plans
Cost Estimate $80000
Start and Finish Dates Mon 26-08-19 to Wed 18-09-19
Development of the facility space
WBS ID 2.2
Description of work After the construction plan has been developed, the
facility space would be developed
Cost Estimate $1000000
Start and Finish Dates Thu 19-09-19 to Tue 28-04-20
Defining the locations in which hubs would be developed
WBS ID 3.1
Description of work The location at which the educational hubs would be
located and built would be planned in this space
Cost Estimate $80000
Start and Finish Dates Wed 29-04-20 to Thu 28-05-20
Construction of the Educational Hubs
WBS ID 3.2
Description of work After the locations have been chosen, the
construction of the hubs would be made.
Cost Estimate $2000000
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
Start and Finish Dates Fri 29-05-20 to Mon 28-06-21
Bringing required items for the ceremony
WBS ID 4.1
Description of work After the completion of construction, an opening
ceremony would be planned. The items would be
procured during this phase.
Cost Estimate $560000
Start and Finish Dates Tue 29-06-21 to Tue 20-07-21
Opening ceremony for hubs
WBS ID 4.2
Description of work After each kind of items have been brought, the
opening ceremony would start (Batselier &
Vanhoucke, 2015). This would incur the
demonstration of proper work that would be
performed.
Cost Estimate $8500000
Start and Finish Dates Wed 21-07-21 to Mon 26-07-21
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
5 SCHEDULE (TOTAL = 6 MARKS)
5.1 SCHEDULE
[Instructions:
In the tables (below), list at least three (3) work activities for each of the six (6) work
packages selected. Also include the start and end dates and duration (in days) for each
activity. One (1) mark is allocated for each of the six work packages listed.
Guidance Notes:
The project executive has asked for the plan to be completed before work starts on the project.
Once the project plan has been approved, actual work on executing the project cannot commence
until 1st July, 2020 and needs to be finalised on or before 30th June 2021].
Developing technical construction plan
ACTIVITY DESCRIPTION OF WORK START
DATE
END
DATE
DURATION
(DAYS)
Initiation of a meeting Mon
26-
08-19
Tue
03-
09-
19
7
Proposing and designing a technical plan Wed
04-
09-19
Wed
18-
09-
19
11
Approval over the plan Wed
18-
09-19
Wed
18-
09-
19
0
Development of the facility space
ACTIVITY DESCRIPTION OF WORK START
DATE
END
DATE
DURATION
(DAYS)
Procuring of materials Thu
19-
09-19
Tue
15-
10-
19
19
Construction of the facility space Wed
16-
10-19
Tue
17-
03-
20
110
Interior designing Wed
18-
03-20
Tue
28-
04-
20
30
Defining the locations in which hubs would be developed
ACTIVITY DESCRIPTION OF WORK START
DATE
END
DATE
DURATION
(DAYS)
Planning of the locations Wed
29-
04-20
Tue
19-
05-
20
15
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
Hiring of contractors and construction company Wed
20-
05-20
Thu
28-
05-
20
7
Signing of business contracts Thu
28-
05-20
Thu
28-
05-
20
0
Construction of the Educational Hubs
ACTIVITY DESCRIPTION OF WORK START
DATE
END
DATE
DURATION
(DAYS)
Preparing construction plan Fri
29-
05-20
Wed
10-
06-
20
9
Beginning of Construction works Thu
02-
07-20
Mon
28-
06-
21
258
Completion of the Phase Mon
28-
06-21
Mon
28-
06-
21
0
Bringing required items for the ceremony
ACTIVITY DESCRIPTION OF WORK START
DATE
END
DATE
DURATION
(DAYS)
Preparing list and procuring those items Tue
29-
06-21
Thu
01-
07-
21
3
Hiring of artists performing for the event Fri
02-
07-21
Mon
19-
07-
21
12
Preparing of contracts Tue
20-
07-21
Tue
20-
07-
21
1
Opening ceremony for hubs
ACTIVITY DESCRIPTION OF WORK STAR
T
DATE
END
DATE
DURATION
(DAYS)
Program for the event Wed
21-
07-
21
Wed
21-
07-21
1
Demonstration of the educational hubs Thu
22-
07-
21
Fri
23-
07-21
2
Dinner event Mon Mon 1
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
26-
07-
21
26-
07-21
6. COST BASELINE (TOTAL = 6 MARKS)
[Instructions:
Complete the Response Table based on the Work Packages and Activities.
Guidance Notes:
The Project Board has stated that the project plan needs to be funded from existing funds and
wants to understand the cost baseline for the project activities you have listed in your schedule.
For the purpose of the assignment use the activities identified in Section 5.1 above. In addition, it is
assumed that the cost you estimate for each activity will include the cost of human resources,
materials and equipment. One (1) mark allocated for each of the six work packages listed.]
Response Table
Timeline ( 16 months)
W
BS
id
WP /
Activity
name 1 2 3 4 5 6 7 8 9 10 11 12
2.1 Developi
ng
technical
constructi
on plan
2.2 Develop
ment of
the
facility
space
3.1 Defining
the
locations
in which
hubs
would be
develope
d
3.2 Construct
ion of the
Educatio
nal Hubs
4.1 Bringing
required
items for
the
ceremony
4.2 Opening
ceremony
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
for hubs
Total
monthly
costs
$8000
0
$1000000 $8000
0
$1000
000
$1000000 $28000
0
$453000
0
$425
0000
Cumulati
ve costs
$12,220,000
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
7 RISKS (TOTAL = 5 MARKS)
[Instructions:
Complete the Risk Register Response Table below to describe five major (5) risks
associated with the project. The five major (5) risks are to include four (4) threats and one
(1) opportunity.]
Response Table
Project Name
Name Description Likelihood Impact Response
Type
Mitigation
Strategy
Threat 1
Threat 2
Threat 3
Threat 4
Opportunity 1
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
8 TOLERANCES (TOTAL = 2 MARKS)
[Instructions:
In the table below indicate what tolerance is specified in the project for cost and time only.]
Response Table
Tolerance Specific Tolerance Allowance
Tolerance specified for time
Tolerance specified for cost
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
9 LESSONS LEARNT (TOTAL = 2 MARKS)
[Instruction:
Complete the table below regarding what specific action is proposed to address these
previous lessons – in the current project
Guidance Notes:
One of the project team has shared two Lessons Learnt from a previous cultural project they were
involved in.
The first Lesson Learnt involved a higher (than expected) number of people, attending at some of
the campus functions. The higher number of people resulted in overcrowding in small areas and
some confusion in campus responsibilities concerning workplace health and safety compliance.
The second Lesson Learnt involved a Supplier of generic goods and services who failed to
address the various nuances existing between different indigenous groups located in various
geographical areas.]
Response Table
Previous Lessons Learnt Proposed Action to
Address (In the
Current Project)
In the Work Package
which activity will be
added
Lesson 1
A higher (than expected) number of people,
attending opening ceremonies at some of the
campuses. The higher number of people
resulted in overcrowding in small areas and
some confusion in campus responsibilities for
workplace health and safety compliance.
Lesson 2:
A supplier of goods and services who failed to
address the various nuances existing between
different indigenous Australians located in
various geographical areas.
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
PROJECT SUBMISSION APPROVAL (TO BE COMPLETED BY THE
STUDENTS)
The undersigned acknowledge that they have reviewed the (Project Name) Assessment
Task 2 and agree with the information presented within this document.
Signature: ……………………………………………………………..
Date: ……………………………………………………………..
Print Name: ……………………………………………………………..
Title: ……………………………………………………………..
Organisation:
[Guidance Notes:
Consider who would have the authority
to approve the start of this project?] ……………………………………………………………..
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PMMP 20008 – Initiating and Planning Projects (T2) Assignment 2
REFERENCES:
[Guidance Notes:
Include your reference list and ensure that you have used in-text referencing as per the APA
referencing style.] Please note that at least nine (9) references must be used.
# REFERENCE LIST
1. Batselier, J., & Vanhoucke, M. (2015). Evaluation of deterministic state-of-the-
art forecasting approaches for project duration based on earned value
management. International Journal of Project Management, 33(7),
1588-1596.
2. Drucker, J. (2016). Reconsidering the regional economic development impacts
of higher education institutions in the United States. Regional
Studies, 50(7), 1185-1202.
3. Fulford, R., & Standing, C. (2014). Construction industry productivity and the
potential for collaborative practice. International Journal of Project
Management, 32(2), 315-326.
4. Knight, J. (2014). Three generations of crossborder higher education: New
developments, issues and challenges. Internationalisation of higher
education and global mobility, 43-58.
5. Kosmützky, A., & Putty, R. (2016). Transcending borders and traversing
boundaries: A systematic review of the literature on transnational,
offshore, cross-border, and borderless higher education. Journal of
Studies in International Education, 20(1), 8-33.
6. Lee, J. T. (2014). Education hubs and talent development: Policymaking and
implementation challenges. Higher Education, 68(6), 807-823.
7. Ma, G., Wang, A., Li, N., Gu, L., & Ai, Q. (2014). Improved critical chain project
management framework for scheduling construction projects. Journal of
Construction Engineering and Management, 140(12), 04014055.
8. Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project
management: linking project management performance and project
success. International journal of project management, 32(2), 202-217.
9. Mok, K. H. (2015). Higher education transformations for global
competitiveness: Policy responses, social consequences and impact on
the academic profession in Asia. Higher Education Policy, 28(1), 1-15.
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