Detailed Project Plan for CQU NAIDOC Week Event - Term 1, 2019

This project plan outlines the organization of the CQU NAIDOC Week event, aiming to raise awareness of Aboriginal and Torres Strait Islander perspectives. The plan includes project background, description, deliverables, and justification, emphasizing the importance of stakeholder engagement and cultural awareness. Key stakeholders such as the SET committee, cultural faculty, and event managers are identified, with an assessment matrix detailing their engagement levels. The requirements management section addresses land ownership, opening statements, and gathering methods, while the scope defines work packages and a work breakdown structure. The plan also incorporates a schedule for event activities, including invitations, cultural training, and exhibition arrangements, ensuring a well-structured and successful NAIDOC Week celebration across multiple CQU campuses. The document serves as a comprehensive guide for event execution, fostering collaboration and understanding within the university community.

TERM 1 ASS_2
PROJECT PLAN
Student name Student number Qu/s responsible for.
<Please Fill> <Please Fill> Event planner
<Please Fill> <Please Fill> Program organizer
<Please fill> <Please fill> Event program coordinator
<Please fill> <Please fill> Project supplier
Campus: Insert campus or distance
Tutor: Insert tutor name
Tutorial number: Insert the tutorial number
Notes to the Author
[This document is a template. It has been tailored to suit the assessment. All fields within the template
should be completed as per the project scenario provided.
 Blue italicized text provides an explanation of what should be included for each section. Remove all
blue text prior to submission. If there are two or more options for you to decide between, revert
the option you are keeping to black and remove the other.
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1 PROJECT INTRODUCTION
1.1 PROJECT BACKGROUND
The paper mainly reflects on the project “CQUniversity NAIDOC Week event”. The SET
committee generally took interest in creating awareness about the various perspectives of the
Aboriginal and Torres Islander people and helps in developing opportunities for both the staffs
and students of the CQU university so that they can be able to engage within the project. It is
analyzed that the project which will be undertaken will be helpful in providing proper
opportunities for engaging as well as collaborating with the people of Torres and Strait Islander.
In addition to this, the project will be helpful in raising awareness and further assist in giving
proper understanding about the Australian perspectives as well as cultures. In addition to this,
the committee engage within a meeting where proper discussion is made that is mainly
associated with hosting the event. It is found that the most important as well as important option
for the project committee is to properly celebrate the event of NAIDOC week by effectively
hosting the event on the CQU university campus.
1.2 PROJECT DESCRIPTION
The project focuses on organizing NAIDOC week events for the different campuses of the CQU
university including the Rockhampton, Sydney, Melbourne, Brisbane as well as Perth. The main
aim of the committee is to make sure that the organized event will be helpful in providing proper
opportunity to both the staffs and students of the University to properly get engaged with the
project for properly building proper collaborative relationship with the various communities of
Torres Strait and Aboriginal Islanders. Additionally, it is identified that the project that will be
undertaken is generally helpful in improving collaboration within the staffs and students of the
CQU university for raising awareness related with the perspective and culture of the indigenous
people.
1.3 MAJOR DELIVERABLES
The project deliverables that are associated with the project are listed below:
 Project plan
 Project requirement analysis report
 Financial analysis report
 Feasibility analysis report
 Arrangement of cultural training
 Arrangement of cultural exhibition
1.4 JUSTIFICATION
(a) Output (b) Outcome (c) Benefits
The main output that will be
achieved is that the SET
committee will be able to
develop the NAIDOC week
that will further increase
awareness among the people
of Torres and Strait Islander.
The outcome that will be
achieved from the project is
that with the help of the
project, people from different
culture and background got
united that further helps in
creating proper environment
within the University of CQU.
The NAIDOC week event that
will be organized will
generally be beneficial in
uniting the people of different
culture and generally helpful
in improving the awareness
and knowledge of both the
staffs and students about the
various types of perspective
and culture of indigenous
people (Fleming &
Koppelman, 2016). Moreover,
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the project will also be
beneficial in properly
collaborating as well as
engaging with the Torres
Islander and Aboriginal
people
2 STAKEHOLDERS
2.1 KEY STAKEHOLDER LIST
Stakeholder Category
(i.e.
Sponsor /
Supplier /
User)
Description of Interest Description of Influence
1 SET committee Project
sponsor
SET committee is mainly
interested in increasing
awareness about the
people of Torres Strait and
Aboriginal Islander by
organizing NAIDOC week
event (Cicmil et al., 2017).
The project sponsor takes
the entire responsibility of
providing funds for
organizing the NAIDOC
week event.
2 CQ university Cultural
faculty
The cultural faculty
generally have the interest
in explaining as well as
elaborating proper
information about the
significance of uniting as
well as raising awareness
about the people of Torres
strait and Aboriginal
islander.
They generally leads the
entire project by making
appropriate proper
arrangement by influencing
both the staffs and students
of the university so that they
can get involved with the
work of event effectively
(Christopher et al., 2014).
3
<Please Fill>
Project
suppliers
The project suppliers are
generally the individuals
that helps in supplying
different materials and
resources which are
needed for organizing the
NAIDOC event (Fleming &
Koppelman, 2016).
All the materials that are
required for organizing the
NAIDOC week event on
four different campuses of
the CQU university.
4 Please Fill> Event
manager
The event manager is
the individuals who
generally have the interest
in managing as well as
planning the entire event
effectively such that
appropriate awareness
related with the culture
that are related with the
Torres Islander and
Aboriginal can be
achieved quite
successfully.
All the project activities that
are required for organizing
the NAIDOC week event
are mainly arranged by the
event managers for
finishing the project work
quite effectively (Nasir et
al., 2016).
5 Please Fill> Program The program manager The NAIDOC week event
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organizer generally takes interest in
appropriately organizing
the week event of
NAIDOC so that the
project team members
can be capable of
knowing about the people
who are from indigenous
background in Australia.
was mainly organized by
the program organizer so
that awareness about the
culture as well about the
various perspective of
Aboriginal and Strait
Islander people.
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Please Fill> Event
coordinato
r
The event coordinator
took the interest in
executing the work of the
project effectively such
that the NAIDOC week
celebration so that it will
be properly organized
effectively within the time
that is presumed.
Their influence in the
project generally helps in
executing the entire
program within the
predicted time and budget
for achieving the project
budget (Riol & Thuillier,
2015).
2.2 STAKEHOLDERS ENGAGEMENT ASSESSMENT MATRIX
C- CURRENT ENAGEMENT
D-DESIRABLE ENAGEMENT
Stakeholder Unaware Resistant Neutral Supportive Leading
1. Project
sponsor
C D
2. Cultural
faculty
3. Project
suppliers
C D
4. Event
manager
C D
5. Program
organizer
C D
6. Event
coordinator
C D C, D
2.3 Stakeholder Communication (1 mark)
Communication method PULL or PUSH Justification
Meeting
PULL The event coordinator mainly takes the
responsibility of arranging an event where
the all the people who are associated with
the university of CQU will be able to attain
the event.
Email PUSH The higher management of the CQU
university generally asks the team to
complete the work of the event successfully
within the time period of 50 days.
Presentation PULL The event manager takes the responsibility
of arranging a seminar where the benefits
of involving within the event is discussed
and the reason behind raising awareness
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about the life as well as different
perspective of Aboriginals and Torres
Islander people so that more staffs as well
as students can be able to know about the
event.
3. REQUIREMENTS MANAGEMENT
3.1 Traditional Owner/s of the land on which CQ University campuses are located
After analyzing the two different approaches that are provided, it is found that the second approach
is appropriate. It is found that it will be not appropriate for a single individual to visit all the
campuses at a time and in order to do so, it is quite necessary to have more number of key
stakeholders who will be able to represent the land’s traditional owner on which the campus of the
CQU university is located (Truong, Paradies & Priest, 2014).
3.2 Opening statement style
After analyzing both the statements, it is found that Welcome to country will be the appropriate
opening statement style as with the help of this statement, all the people are represented and it
further helps in signifying that indigenous people are generally the native of Australia however if
“Acknowledgement of country” is utilized then they will not have considered.
3.3 Requirements gathering for each event
It is found that the previous program of the event and the work associated with desktop research
for organizing the NAIDOC week event celebration is not found to be suitable method as
appropriate requirement collecting method which is mainly because of the fact that the project
objectives of both the project generally differs (Verzuh, 2015). It is analyzed that if the project
organizer properly utilizes the ideas about the project as standard so that they can be capable of
utilizing it quite significantly.
3.4 Requirements traceability
It is identified that for successfully tracking the project needs and requirements, it is very much
necessary to utilize resource log book where the needs as well as requirements of the project must
be updated so that as per the update, the requirements of the project can be effectively fulfilled by
the event manager.
3.5 Requirements prioritization process
Component name Component explanation
Must have The facility of training must have arranged by
the program organizer so that the project team
can get idea about the event can be able to
organize the NAIDOC event effectively (Ridani
et al., 2015).
Won’t have The team members who are engaged in the
event are wont be provided with the practical
sessions.
Should have Proper channel should have been developed
for the staffs and student of CQU university so
that they can be able to meet the project goals
and objectives very much effectively.
Could have The SET committee could have provided the
opportunity to the students and staffs of CQU
university for interacting for achieving the
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project objectives effectively.
4 SCOPE
4.1 WP NUMBER RESTRICTION
It is found that it is quite important to combine the project activities into a limited amount of work
packages so that it will not be difficult for managing the work activities. It is analyzed that dividing
the project activities into smaller unit of WBS known as work packages can generally create issues
in executing the project activities within the estimated time and budget.
4.2 WORK BREAKDOWN DIAGRAM
Figure 1: WBS
(Source: Created by Author)
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CQUniversity NAIDOC
Celebrations
Making arrangement
for facilities
Arrangement for the
program
Arrangement for
guests
Food and drinks
arrangement
Restroom
arrangement
Making proper
arrangement for
the exhibition
program
Providing cultural
training program
Guests welcome
Invitation of
guests

4.3 WBS DICTIONARY
Invitation of guests
Description of work It is found that the audiences will be invited to take part
in the event
Cost Estimate $2800
Start and Finish Dates 29-04-19 to 10-05-19
Welcome guests
Description of work The audiences or the guests are mainly welcomed to take
part within the NAIDOC event effectively.
Cost Estimate $6,640
Start and Finish Dates 13-05-19 to 24-05-19
Providing cultural training program
Description of work The cultural training program for the university of CQU is
generally arranged for providing proper knowledge and
information about the event.
Cost Estimate $5,200
Start and Finish Dates 27-05-19 to 04-06-19
Making proper arrangement for the exhibition program
Description of work It is found that the arrangement of the exhibition program
is generally made by executing this activity.
Cost Estimate $6,680
Start and Finish Dates 05-06-19 to 14-06-19
Restroom arrangement
Description of work Proper arrangement for the restroom is generally done.
Cost Estimate $7,840
Start and Finish Dates 17-06-19 to 05-0719
Food and drinks arrangement
Description of work Proper arrangement for food and drink is generally done
Cost Estimate $ 3,680
Start and Finish Dates 02-07-19 to 05-07-19
5 SCHEDULE (6 MARKS)
Invitation of guests
Activity Description of work Start
Date
End
Date
Duration
(days)
Making arrangement for
the NAIDIC event
It is found that proper arrangement for the
event is made
Mon
29-
04-
Fri
03-
05-
5 days
7

19 19
Card printing Proper printing of the card is generally done
Mon
06-
05-
19
Tue
07-
05-
19
2 days
Sending invitations to the
guests
Invitation card are sent to the guests for
completing the work
Wed
08-
05-
19
Fri
10-
05-
19
3 days
Guests welcome
Activity Description of work Start
Date
End
Date
Duration
(days)
Event hall decoration Proper decoration of the hall is done
Mon
13-
05-
19
Fri
17-
05-
19
5 days
Arranging different
facilities for the event
Proper facilities related with the event is
arranged
Mon
20-
05-
19
Wed
22-
05-
19
3 days
Guests welcome The guests are generally welcomed for
taking part in the event
Thu
23-
05-
19
Fri
24-
05-
19
2 days
Providing cultural training program
Activity Description of work Start
Date
End
Date
Duration
(days)
Developing the group Proper development of the project group for
the training program
Mon
27-
05-
19
Tue
28-
05-
19
2 days
Assigning the project
work
Project tasks as well as activities will be
assigned to the project
Wed
29-
05-
19
Fri
31-
05-
19
3 days
Giving the facility of
training
Proper facility of training is generally
provided to the project team
Mon
03-
06-
19
Tue
04-
06-
19
2 days
Making proper arrangement for the exhibition program
Activity Description of work Start
Date
End
Date
Duration
(days)
Development of group Proper group for the exhibition program
Wed
05-
06-
19
Fri
07-
06-
19
3 days
Giving training programs Proper training programs will be arranged
by the project team
Mon
10-
06-
19
Wed
12-
06-
19
3 days
Providing training to the Proper facility of training will be provided to Thu Fri 2 days
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different participants the project team
13-
06-
19
14-
06-
19
Restroom arrangement
Activity Description of work Start
Date
End
Date
Duration
(days)
Facilities preparation Proper project facilities are generally
arranged
Mon
17-
06-
19
Fri
21-
06-
19
5 days
Water supply
arrangement
Proper supply of water will be provided for
the guests
Mon
24-
06-
19
Fri
28-
06-
19
5 days
Rest room opening Facility of rest room will be given to the
guests
Mon
01-
07-
19
Mon
01-
07-
19
1 day
Food and drinks arrangement
Activity Description of work Start
Date
End
Date
Duration
(days)
Cook hiring Cook is hired for making arrangement for
food as well as drink
Tue
02-
07-
19
Tue
02-
07-
19
1 day
Cooking assigning area Cooking area is generally assigned by the
project team
Wed
03-
07-
19
Thu
04-
07-
19
2 days
Distribution of foods and
snacks
Snacks and foods will be provided to the
project team
Fri
05-
07-
19
Fri
05-
07-
19
1 day
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6 COST BASELINE (5 MARKS)
Weeks
WB
S
id
WP
/Activity
name
1 2 3 4 5 6 7 8 9 10
1.1.
1
Making
arrangem
ent for the
NAIDIC
event
$14
00
1.1.
2
Card
printing
$56
0
1.1.
3
Sending
invitations
to the
guests
$84
0
1.2.
1
Event hall
decoration
$26
00
1.2.
2
Arranging
different
facilities
for the
event
$22
80
1.2.
3
Guests
welcome
$17
60
2.1.
1
Developin
g the
group
$168
0
2.1.
2
Assigning
the
project
work
$240
0
2.1.
3
Giving the
facility of
training
$112
0
2.2.
1
Developm
ent of
group
$264
0
2.2.
2
Giving
training
programs
$252
0
2.2.
3
Providing
training to
the
different
participan
$152
0
10

ts
3.1.
1
Facilities
preparatio
n
$228
0
3.1.
2
Water
supply
arrangem
ent
$240
00
3.1.
3
Rest room
opening
$840
3.2.
1
Cook
hiring
$880
3.2.
2
Cooking
assigning
area
$168
0
3.2.
3
Distributio
n of foods
and
snacks
$112
0
Total
weekly
cost
$11
40
$14
00
$26
00
$40
40
$408
0
$376
0
$414
0
$228
0
$324
0
$368
0
Cumulat
ive cost
$11
40
$25
40
$51
40
$91
80
$13,2
60
$17,0
20
$211
60
$23,4
40
26,6
80
3284
00
7 RISKS
Risk Register
Name Description Likelihood Impact Response
type
Mitigation strategy
Threat Improper
knowledge
High High Mitigate The issues can be
resolved by properly
insisting the staffs and
employees to get
engaged with the
NAIDOC week
celebration for gaining
proper knowledge.
Threat Racism Medium Medium Avoid It is found that proper
unity among the team
members needs to be
created irrespective of
culture, colour as well
as caste for resolving
the issues of racism
Opportunit
y
Inappropriate
tracking of
schedule
High High Resolve It is quite necessary to
keep track on the
project for effective
execution of the project
activities as per the
prediction that is made.
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8 TOLERENCES.
Tolerance Specific Tolerance allowed
Tolerance specified for time The time that is provided for the project is 50
days and it is the responsibility of the team
members to complete the project within that
budget.
Tolerance specified for cost It is found that $32, 840 must be used for
completing the event organization for NAIDOC
week event.
9 LESSONS
Previous lessons
learned
Why did the
presenters find the
question insulting?
Proposed activity to
address the lesson
(in current project)
Work package
which activity will
be added
Lesson 1
At a previous event, an
audience member asked
the following question
‘Why don’t Aboriginal and
Torres Strait Islanders
integrate into Australian
Culture?’ A number of
Aboriginal and Torres Strait
presenters complained
that the question was
extremely insulting. The
organisers were concerned
that the question may
have caused damage to
the reputation of the
organisation with the
community.
The question was
insulting as the
people who are
audience asked the
aboriginal and Torres
strait people to get
integrate with the
Australian culture
that is different. It is
insulting that their
they cannot get
proper image of the
culture in which they
belong.
It is quite necessary to
avoid unnecessary
questions during the
event so that the people
of the indigenous
community does not face
any type of difficulty.
The activities or work
package that will be
added are as follows:
 Developing groups
 Giving proper
study materials
Project Submission Approval
The undersigned acknowledge that they have reviewed the Assessment Task 2 and
agree with the information presented within this document.
Signature: Date:
Print Name:
Title:
Organisation: [Consider who would have the authority to
approve the start of this project?]
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