Project Management Assignment: Crayon Pharmaceuticals Business Package

This project management assignment presents a comprehensive project plan for Crayon Pharmaceuticals, focusing on the implementation of an all-in-one business package integrating SAP, CRM, SCM, HRM, and payroll systems. The project aims to enhance internal operations and improve B2B and B2C efficiency. The plan includes detailed project requirements, team member roles, a work breakdown structure (WBS), time and cost estimations, a Gantt chart and network diagram, a quality plan, stakeholder analysis, and risk management strategies. The project is scheduled to start in September 2019 and conclude in March 2020. The document outlines the project's scope, including server room development, hardware and software installation, data migration, and testing. It also includes a post-project review and recommendations for future improvements.

Running Head: PROJECT MANAGEMENT
Project Management: Crayon Pharmaceuticals
Name of the Student
Name of the University

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Executive Summary
Various business organisations prefer to perform various business related activities separately
but within the control of the same central system. Following the same policy, Crayon
Pharmaceuticals wants to deploy an all-in-one business package that will include various features
like SAP, CRM, SCM, HRM, Payroll and others. This report includes the project plan for the
project with close estimations of time and budget and other attributes.

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Table of Contents
1. Introduction..................................................................................................................................3
1.1 Project Title...........................................................................................................................3
1.2 Project Background...............................................................................................................3
1.3 Start and End Dates...............................................................................................................3
1.4 Goals and Objectives.............................................................................................................3
2. Project Requirements...................................................................................................................4
3. Project Team Members................................................................................................................4
4. Project Plan..................................................................................................................................5
4.1 Project Scope.........................................................................................................................5
4.1.1 Work Breakdown Structure............................................................................................5
4.2 Time Estimation for the Project.............................................................................................7
4.3 Resource Needs for the Project............................................................................................10
4.4 Gantt Chart and Network Diagram for the Project..............................................................11
4.5 Cost Estimation for the Project............................................................................................15
4.6 Quality Plan for the Project.................................................................................................17
4.7 Stakeholder Analysis for the Project...................................................................................17
4.8 Project Risk Management....................................................................................................18
4.9 Project Deployment.............................................................................................................19
5. Project Sign Off.........................................................................................................................19
6. Post Project Review and Recommendations.............................................................................19
7. Conclusion.................................................................................................................................20
Bibliography..................................................................................................................................21

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1. Introduction
1.1 Project Title
Implementation of All-in-One Business Package for Crayon Pharmaceuticals
1.2 Project Background
In this project, Crayon Pharmaceuticals wants to implement an all-in-one business
package that includes all the features of SAP O2C (Order to Customer), Payroll, HRM (Human
Resources Management), Logistics, SCM (Supply Chain Management) and Siebel CRM
(Customer Relationship Management) solution. The all-in-one package will help the company to
enhance the internal operations and perform their B2B and B2C operations with much more
efficiency. The entire project will require development of server room, hardware and software
installation as well as data migration and testing.
1.3 Start and End Dates
The project is proposed to start on 9th September 2019 and is expected to be completed by
9th March 2020.
1.4 Goals and Objectives
The main goal of the project is to implement the all-in-one business package for the
company. The objectives of the project are thus defined as follows.
 To develop the internal information system setup of the company
 To increase efficiency and effectiveness of the business operations
 To develop the B2C and B2B operations with more efficiency

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 To separate various activities from single operation stream to different
departments like CRM, SCM, Payroll, HRM and others
2. Project Requirements
The project requirements include the following.
Functional Requirements
All-in-One Business Package including SCM, CRM, SAP, Payroll, HRM and
other systems
Integrated hardware for quick manual management of data entry and system
maintenance
Cloud subscription for management and storage of data in virtual interface
Non-Functional Requirements
 Centralised server for controlling and running the entire system
 Appropriate system configuration for management and maintenance
3. Project Team Members
The main administrative team of the project includes Program Director, Program
Manager, Project Managers and GM for Retail, Logistics, Supply, HR and Customer Service.
However, the core project team will include the following members.
 Business Manager
 Content Creator
 Staff Trainer

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 System Integration Specialist
 Programming Expert
 IT Supervisor
 Data Entry Officer
 Officer for Project Administration
4. Project Plan
4.1 Project Scope
The scope of the project includes installation of central server, implementation of the
business package, data migration, testing and documentation. Further breakdown of the project is
shown in the following work breakdown structure.
4.1.1 Work Breakdown Structure
The work breakdown structure for the project is shown in the following table.
WBS Task Name
0 Implementation of B2B and B2C Customer Solution for Crayon Pharmaceuticals
1 Initiation of the Project
1.1 Participate in the Board Meeting
1.2 Discussion Regarding the Possible Roadmap of the Project
1.3 Collect Ideas from All Meeting Participants
1.4 Undertake Project Feasibility Analysis
1.5 Submission of Project Proposal Document
1.6 Milestone 1: Receive Green Signal to Proceed with the Project
2 Planning of the Project
2.1 Define the Scope of the Project
2.2 Determine the Project Objectives

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2.3 Estimate an Appropriate Schedule of the Project
2.4 Estimate Total Budget for the Project
2.5 Undertake Cost Benefit Analysis for the Project
2.6 Identify Possible Risks with the Project
2.7 Develop Quality Plan for the Project
2.8 Form Stakeholder Team for the Project
2.9 Allocate Specific Roles and Duties to the Stakeholder Team Members
2.10 Specify the Project Goals to All Stakeholders
2.11 Development of Final Project Plan
2.12 Milestone 2: Project Planning Complete
3 Development of Technical Infrastructure
3.1 Refurbishment of Server Room
3.2 Installation of Patch Cables
3.3 Selection of Server Hardware
3.4 Installation of Server Hardware
3.5 Testing of Equipments
3.6 Deployment of the Server
4 Specifications for the Project
4.1 Conduct Meeting with Client SMEs
4.2 Determine Functional and Non-Functional Requirements of the Proposed System
4.3 Document the Customer Expectations and Ideas
4.4 Milestone 3: Specification Setting Complete for the Project
5 Undertake Data Conversion Process
5.1 Define Legacy Data Structures
5.2 Development of Automated Data Extractor Script
5.3 Validation of the Data
5.4 Conduct Detailed B1 Configuration
5.5 Automated Script to Load Data into B1 Instance
5.6 Conduct Detailed Testing in Real Time Setting
5.7 Rectification of Data Defects
5.8 Analysis of Post Data Migration and Manual Rectification of Data

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5.9 Milestone 4: Completion of Data Migration
6 Conduct Testing and Integration
6.1 Installation of Business Package with All the Features Including SAP, HRM, Payroll, Logistics, SCM and CRM
6.2 Integration of the Package with the Existing System Set Up
6.3 Conduct Detailed End to End Testing
6.4 Conduct Detailed E-Gate Instance Testing
6.5 Conduct Testing for the System Integration
6.6 Milestone 5: System Testing Complete and Errors Removed
7 Project Documentation and Staff Training
7.1 Develop Project Report Document
7.2 Provide Training to the Staff Regarding System Handling and Management
7.3 Provide Guideline Document to the Staff and System Administrator
8 User Acceptance Testing and Project Closing
8.1 Checking of Hardware and Software Installed
8.2 Review of the Data Conversion
8.3 Review Training Results of the Staff
8.4 Conduct Detailed User Acceptance Testing
8.5 Stakeholder Sign Off
8.6 Milestone 6: Completion of the Project
4.2 Time Estimation for the Project
The time estimation for the project is shown in the following table.
WBS Task Name Duration Start Finish
0 Implementation of B2B and B2C Customer Solution for Crayon
Pharmaceuticals 131 days Mon 09-09-19 Mon 09-03-20
1 Initiation of the Project 16 days Mon 09-09-19 Mon 30-09-19
1.1 Participate in the Board Meeting 2 days Mon 09-09-19 Tue 10-09-19
1.2 Discussion Regarding the Possible Roadmap of the Project 3 days Wed 11-09-19 Fri 13-09-19

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1.3 Collect Ideas from All Meeting Participants 2 days Mon 16-09-19 Tue 17-09-19
1.4 Undertake Project Feasibility Analysis 4 days Wed 18-09-19 Mon 23-09-19
1.5 Submission of Project Proposal Document 5 days Tue 24-09-19 Mon 30-09-19
1.6 Milestone 1: Receive Green Signal to Proceed with the Project 0 days Mon 30-09-19 Mon 30-09-19
2 Planning of the Project 25 days Tue 01-10-19 Mon 04-11-19
2.1 Define the Scope of the Project 2 days Tue 01-10-19 Wed 02-10-19
2.2 Determine the Project Objectives 2 days Thu 03-10-19 Fri 04-10-19
2.3 Estimate an Appropriate Schedule of the Project 2 days Mon 07-10-19 Tue 08-10-19
2.4 Estimate Total Budget for the Project 2 days Wed 09-10-19 Thu 10-10-19
2.5 Undertake Cost Benefit Analysis for the Project 2 days Fri 11-10-19 Mon 14-10-19
2.6 Identify Possible Risks with the Project 3 days Tue 15-10-19 Thu 17-10-19
2.7 Develop Quality Plan for the Project 3 days Fri 18-10-19 Tue 22-10-19
2.8 Form Stakeholder Team for the Project 2 days Wed 23-10-19 Thu 24-10-19
2.9 Allocate Specific Roles and Duties to the Stakeholder Team Members 2 days Fri 25-10-19 Mon 28-10-19
2.10 Specify the Project Goals to All Stakeholders 2 days Tue 29-10-19 Wed 30-10-19
2.11 Development of Final Project Plan 3 days Thu 31-10-19 Mon 04-11-19
2.12 Milestone 2: Project Planning Complete 0 days Mon 04-11-19 Mon 04-11-19
3 Development of Technical Infrastructure 25 days Tue 05-11-19 Mon 09-12-19
3.1 Refurbishment of Server Room 10 days Tue 05-11-19 Mon 18-11-19
3.2 Installation of Patch Cables 3 days Tue 19-11-19 Thu 21-11-19
3.3 Selection of Server Hardware 3 days Fri 22-11-19 Tue 26-11-19
3.4 Installation of Server Hardware 4 days Wed 27-11-19 Mon 02-12-19
3.5 Testing of Equipments 3 days Tue 03-12-19 Thu 05-12-19
3.6 Deployment of the Server 2 days Fri 06-12-19 Mon 09-12-19
4 Specifications for the Project 8 days Tue 10-12-19 Thu 19-12-19
4.1 Conduct Meeting with Client SMEs 3 days Tue 10-12-19 Thu 12-12-19
4.2 Determine Functional and Non-Functional Requirements of the
Proposed System 2 days Fri 13-12-19 Mon 16-12-19
4.3 Document the Customer Expectations and Ideas 3 days Tue 17-12-19 Thu 19-12-19
4.4 Milestone 3: Specification Setting Complete for the Project 0 days Thu 19-12-19 Thu 19-12-19

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5 Undertake Data Conversion Process 33 days Fri 03-01-20 Tue 18-02-20
5.1 Define Legacy Data Structures 4 days Fri 03-01-20 Wed 08-01-20
5.2 Development of Automated Data Extractor Script 4 days Thu 09-01-20 Tue 14-01-20
5.3 Validation of the Data 5 days Wed 15-01-20 Tue 21-01-20
5.4 Conduct Detailed B1 Configuration 3 days Wed 22-01-20 Fri 24-01-20
5.5 Automated Script to Load Data into B1 Instance 5 days Mon 27-01-20 Fri 31-01-20
5.6 Conduct Detailed Testing in Real Time Setting 4 days Mon 03-02-20 Thu 06-02-20
5.7 Rectification of Data Defects 3 days Fri 07-02-20 Tue 11-02-20
5.8 Analysis of Post Data Migration and Manual Rectification of Data 5 days Wed 12-02-20 Tue 18-02-20
5.9 Milestone 4: Completion of Data Migration 0 days Tue 18-02-20 Tue 18-02-20
6 Conduct Testing and Integration 24 days Fri 20-12-19 Wed 22-01-20
6.1 Installation of Business Package with All the Features Including SAP,
HRM, Payroll, Logistics, SCM and CRM 4 days Fri 20-12-19 Wed 25-12-19
6.2 Integration of the Package with the Existing System Set Up 6 days Thu 26-12-19 Thu 02-01-20
6.3 Conduct Detailed End to End Testing 4 days Fri 03-01-20 Wed 08-01-20
6.4 Conduct Detailed E-Gate Instance Testing 5 days Thu 09-01-20 Wed 15-01-20
6.5 Conduct Testing for the System Integration 5 days Thu 16-01-20 Wed 22-01-20
6.6 Milestone 5: System Testing Complete and Errors Removed 0 days Wed 22-01-20 Wed 22-01-20
7 Project Documentation and Staff Training 31 days Thu 23-01-20 Thu 05-03-20
7.1 Develop Project Report Document 15 days Thu 23-01-20 Wed 12-02-20
7.2 Provide Training to the Staff Regarding System Handling and
Management 15 days Thu 13-02-20 Wed 04-03-20
7.3 Provide Guideline Document to the Staff and System Administrator 1 day Thu 05-03-20 Thu 05-03-20
8 User Acceptance Testing and Project Closing 47 days Fri 03-01-20 Mon 09-03-20
8.1 Checking of Hardware and Software Installed 2 days Fri 03-01-20 Mon 06-01-20
8.2 Review of the Data Conversion 2 days Wed 19-02-20 Thu 20-02-20
8.3 Review Training Results of the Staff 2 days Thu 05-03-20 Fri 06-03-20
8.4 Conduct Detailed User Acceptance Testing 4 days Thu 23-01-20 Tue 28-01-20
8.5 Stakeholder Sign Off 1 day Mon 09-03-20 Mon 09-03-20
8.6 Milestone 6: Completion of the Project 0 days Mon 09-03-20 Mon 09-03-20

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4.3 Resource Needs for the Project
The resource needs for the project are shown in the following table.
Resource Name Type Max. Units Std. Rate
Project Managers Work 200% $200.00/hr
Business Manager Work 100% $140.00/hr
Content Creator Work 100% $100.00/hr
System Trainer Work 100% $110.00/hr
System Integration Specialist Work 100% $100.00/hr
Programming Expert Work 200% $100.00/hr
IT Supervisor Work 100% $105.00/hr
Data Entry Officer Work 100% $100.00/hr
Officer for Project Administration Work 100% $100.00/hr
Server Room Refurbishment Costs Material $10,000.00
Cable Costs Material $250.00
Cable Supplier Work 100% $50.00/hr
Business Package License Material $50,000.00
Cloud Subscription Material $5,000.00
Server Cost Material $7,500.00
Installation Costs Material $1,500.00

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4.4 Gantt Chart and Network Diagram for the Project
Figure 1: Gantt Chart of the Project