Project Management Plan for a New Customized Products Business

This project management plan details the establishment of a new business specializing in customized products like mugs, t-shirts, and mobile covers, alongside the development of a supporting website. The plan encompasses scope management, defining boundaries, and responsibilities. It outlines the project's schedule using a Gantt chart, including milestones and techniques for schedule control. Cost and budget management are addressed, detailing expenditures and resource allocation. Human resource management covers roles, skills, and responsibilities of team members, along with project working conditions. Communication strategies, risk management, and project feasibility studies are also included. The plan is designed to guide the project from initiation to completion, ensuring effective execution and control. The plan is comprehensive and covers key aspects of project management, including scope, schedule, cost, human resources, communication, and risk management.

Do format this document professionally because it serves as a communication tool throughout the
life of the project, and may also be serving as your main "selling" tool with the sponsor and other
stakeholders. So use MS Word styles, header and footers, a cover page, a table of contents, and so
on. And of course, be sure to remove the italic text that currently exists throughout this document.
<Establishment of a new business>
PROJECT MANAGEMENT PLAN
Version <1.0>
<dd/mm/yy>
1 INTRODUCTION
1.1 PURPOSE OF THIS PROJECT MANAGEMENT PLAN
The project management plan is one of the formal as well as approved document that is
mainly used for managing the execution of the project. The project management plan is mainly
created so that it can documents all the important actions that are generally helpful in preparing,
integrating as well as coordinating different types of project planning activities. It also helps in
reflecting steps that showcases how the entire project is executed, monitored as well as properly
controlled.
1.2 PROJECT GOAL
The main goal of the project is to establish a new business of various types customized
products including the mugs, t-shirts as well as mobile covers. Moreover, the business also aims to
set up a new website in the business of the organization so that they can be able to reach to the
customers easily.
1.3 KEY ASSUMPTIONS/CONSTRAINTS
Assumptions
 The business establishment will get done in 63 days
 The utilized budget for establishing new business will be around $100,000
 The team members will get successfully involved within project for accomplishing the
objectives
Constraints
 The utilization of inappropriate risk management tools does not determine the risks properly
that would further impact the project negatively
 The business should be established within 63 days otherwise the project will face delays that
will further increase the budget of the organization

2 SCOPE MANAGEMENT
Quality management
The quality of the hardware/software should be maintained while setting up a new business
by following all the quality standards so that the project does not face any type of quality related
challenges in the project. In addition to this, the quality of the project should be checked on regular
basis for ensuring that the project is not compromising quality.
Work breakdown Structure
Establishment of Start Up
Business
Office Space Selection
Specify Requirements
of the Warehouse
Review Various
Sites for Office
Space
Select a Site for the
Office Space
Contract
Negotiations with
the Site Owner
Finalise Contract
Warehouse Selection
Specify Requirements
of the Warehouse
Select a Warehouse
Building
Sign Contract for
Renting of the
Warehouse
Website Development
Requirement
Gathering and
Analysis
Hire Developers
Prepare List of
Hardw are Required
Prepare List of
Software Required
Procurement of
Hardw are and
Software
Installation of
Hardw are
Installation of
Software
Install Website
Development
Platform
Develop the
Website as Per
Specifications
Testing and
Handover
Sign Off
Figure 1: Work breakdown Structure
(Source: Created by Author)

Summary of resources for each project task
Figure 2: Resources linked with each activity
(Source: Created by Author)

Summary of cost for each task
Figure 3: Cost linked with each activity
(Source: Created by Author)

Boundaries
 The business should be established within 63 days otherwise the project will face delays that
will further increase the budget of the organization
 Following the scope of the project is important for avoiding challenges in the project.
Responsible for managing scope
Project manager is the person who takes the responsibility of successfully managing the
scope of the project so that the team follows the scope for achieving the project activities.
Quality and scope management
The scope definition was created by the project manager in order to set up a new business
that sells customized products including the mugs, t-shirts as well as mobile covers.
The scope verification generally helps in enabling to make sure that the customers generally
understands that the entire project is on track when the progress on the project instead at the end
of the project during the closure phase.
The scope control measures that are needed be followed within the entire project are
generally listed below:
 Proper measurement of the project against the baseline of the project scope
 Determination of the magnitude variances
 Deciding whether preventive or proper correction action is generally undertaken
 Updating the scope baseline as well as PM plan
 Proper evaluation as well as elaboration about the impact of changes
It is very much important to plan for maintaining the quality of the project before the initial
phase of the project. During the progress of the project proper track on the project quality should be
kept for ensuring that the quality of the project does not get compromised and the project utilizes all
the standards of project quality. Moreover, it is analyzed proper quality measures should be
undertaken for making sure that the project adheres to the defined set of quality for meeting the
requirements of the client.
Person responsible for accepting final deliverable
The project manager is the person who is mainly responsible of properly accepting the final
deliverables of the project successfully.

3 SCHEDULE/TIME MANAGEMENT
Summary of the schedule
Figure 4: Gantt chart
(Source: Created by Author)
Person responsible for schedule management
The project planner is the person who is mainly responsible of managing the scheduling of
the project quite effectively for achieving the project outcomes successfully.
Techniques for controlling schedule
The techniques which are generally utilized in order to successfully controlling the project
schedule are listed below:
 Reviewing the performance of the project effectively
 Tracking the schedule of the project on a weekly basis
 Proper utilization of resource optimization technique
 Utilization of proper project management software

3.1 MILESTONES
WBS Milestone Estimated timeframe
M1 Finalise Contract 8-01-20
M2 Sign Contract for Renting of the Warehouse 8-01-20
M3 Sign Off 16-03-20
4 COST/BUDGET AND PROCUREMENT MANAGEMENT
Detailed cost
Figure 5: Cost of the project
(Source: Created by Author)

Responsibility for expenditure
The sponsors of the project generally provide the permission for successfully spending the
money on different activities of the project so that the project does not face any type of financial
issues.
Costs for large items
Cost $
Mouse, Keyboard, Software included $30000
Infrastructure materials 35,400
TOTAL $65,400
5 HUMAN RESOURCE MANAGEMENT
Human resource details
Roles Availability Skills and
responsibilities
Pay rates
Project manager Yes They are responsible
of
 Resource
planning
 Proper
management
of project
 Cost
estimation
 Managing
project risks
$50/hr
Project planner Yes They have the
responsibility of
creating the project
plan
$45/hr
Business analyst Yes They determine the
business
requirements of the
project
$45/hr
IT manager Yes They generally
engage within the
website development
procedure
$45/hr
Supervisor Yes They supervise as
well as guides the
project team
$45/hr
Application manager Yes They are the person $45/hr

who manages the
website of the project
Human resource
manager
Yes They manage the
resources of the
project effectively
$45/hr
Project issues
 Project working time: The team members needs to complete their 8 hours of shift daily even
they complete their work
 Overtime consideration: The organization does not pay for working overtime in the project
 Authority hierarchy: The project manager generally takes decision for the project and the
team members are not included within the decision and thus the issues that the team faces
does not get highlighted.
6 COMMUNICATIONS MANAGEMENT
Communication
type
Objective Medium Audience Owner Deliverable
Kick off meeting The main
objective of
the kick off
meeting to
discuss
project goals
Face to face Project team Project
manager
Documents,
reports
Status meeting Status
meeting is
arranged for
sharing the
status report
of the
project
Email/face
to face
Project
manager
Team
leaders
Status report
Weekly meeting Weekly
meeting is
needed for
highlighting
the issues
that the
project is
facing
Email/Face
to face
Team leader Project
manager
Risk
management
plan
8 RISK MANAGEMENT
Risk Description Impact &
Likelihood
Resources
used
Responsible Date of
monitoring
Schedule
slippage
Schedule
slippage
generally
causes delay
within the
project.
Impact -High
Likelihood-
High
Human
resources
Project
manager
26-05-2019

Budget
shortage
Due to
shortage of
budget, the
project faces a
number of
financial
issues
Impact -High
Likelihood-
High
Financial
resources
Financial
resources
27-05-2019
Improper
quality of
resources
Improper
quality of
resources
causes quality
related
challenges
Impact -
Medium
Likelihood-
Medium
Quality
analyst
Quality analyst 28-05-2019
Inexperienced
team
members
Inexperienced
team
members are
unable to
finish the
project
Impact -High
Likelihood-
Medium
HR managers HR managers 30-05-2019
9 PROJECT FEASIBILITY
The feasibilities studies of the project generally include the following:
 Technological feasibility: The hardware and software that are needed for the project are
easily available and therefore the project is considered to be economically feasible
 Economic feasibility: The project is economically feasible as the entire project gets
completed within the budget $100,000.
 Schedule feasibility: As per the schedule, the business will be established in 63 days that is
considered to be very much feasible.
10 PROJECT MANAGEMENT PLAN APPROVAL
Signature: Date: 27-05-2019
Print Name:
Title:
Role: Project manager
Signature: Date: 27-05-2019
Print Name:
Title:
Role: Sponsor

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