Professional Practice Report: Corporate Event for CYAN Solution

This report examines the planning and execution of a corporate event for CYAN Solution, an IT consulting organization. The report covers various aspects of the event, including email communications, a professional schedule, and an agenda for a seminar focused on team dynamics and innovation. It ...Read More

Professional Practice

Table of Contents
INTRODUCTION...........................................................................................................................3
LO1..................................................................................................................................................3
1) Email to the managers to report the progress..........................................................................3
2) Email to the potential guest speaker........................................................................................4
3) Professional schedule and weekly planning of 8 weeks..........................................................4
4) Agenda for seminar.................................................................................................................5
LO2..................................................................................................................................................6
Challenges faced during the the plaining and designing of the event and strategies used to
overcome from challenges thorough problem solving techniques..............................................6
Demonstration of critical reasoning that applied in the situation and other techniques used by
the event planner..........................................................................................................................6
LO3..................................................................................................................................................7
Importance of the team dynamics and importance to the group failures or success. ..................7
Role and contribution in achieving the gaols and objectives.......................................................8
LO4..................................................................................................................................................9
Importance of the CPD and is contribution in own learning.......................................................9
Personal CPD for outlining the skills, knowledge and performance objectives for the own
future goals.................................................................................................................................10
Motivational theories ................................................................................................................10
CONCLUSION .............................................................................................................................11
REFERENCES..............................................................................................................................13

INTRODUCTION
Corporate events are the form of events in which the social or the hospitality activities are
funded and organized by the business entities. The target audiences in this kind of events can be
the employees, board members if the company, stakeholders etc.
This report will cover the CYAN solution which is IT consulting organization who
provide varieties of the services that include IT support, managed Microsoft Cloud, cyber
security, Connectivity & VOIP. They give sustainable solutions and increases the confidence in
It sands.
This report will cover the corporate event for the CYAN solution in which live
conference will be organized to provide understanding of the team dynamics and the innovation
learning will be provided to the employees who will be participated and main audience, guest
speaker will be expert from the industry and t the plaining will be done within the 8 weeks
(Ankers, Barton and Parry., 2018).
LO1
1) Email to the managers to report the progress
To;........
Subject – Progress of Corporate event
Respected Sir
I am writing this mail to provide a progress report of the corporate event and I happy to tell you
sir that event planning is going well. We have assigned all the roles and responsibilities to
workers who will design the conference whole, and we have also booked the conference hall
where sitting capacity is around 250 people. After the blueprint work of event we have start the
work and all the logistics have been arranged. Guest speakers who will reach to the airport will
be pick up by the driver from the airport, and they will directly drop them to the event hall. All
the equipments have been arranged thorough the logistics and work is in progress.
Sincerely
ABC

2) Email to the potential guest speaker
TO- Mr ABC
Subject- invitation to be guest speaker in corporate event
Respected Sir
Our company CYAN solution is organizing a corporate event On the date 1 July 2021. In the
conference hall there will be around 200 attendees and our company is inviting you as the guest
speaker of the whole corporate. We want you sir to provide understanding of the team
dynamics and the innovation learning so our employees can understand about the team
dynamics, and they can learn how to be innovate. As one of the top leader in the whole IT
industry we want you to share your knowledge and learnings with our employees, so they can
learn about the working in team and importance of innovate. We appreciate it if you would be
able to take out some times from your busy time schedule and motivate our employees. Event
will be start at 10 in the monitoring and event in the 5 in the evening.
Sincerely
ABC
3) Professional schedule and weekly planning of 8 weeks
Here is the 8 week plaining of the whole corporate event for the CYAN solution. All the
event planing and end plaining will be provided in the 8 weeks and whole event will organise
and successfully end (Campbell, Millán and Martin., 2018).
Week 1
All the initial plaining will be done the event date will be decided, the finance manager of
the CYAN solution estimate the budget and activities that will be done of the week 1. blue print
of the whole event will be decided ion the 1st week.
Week 2

All the guest list and list of the participant's will be ready on the week 2 and staff who
will work in the event like catering staff and booking will be done. It will also include the
recruitment of the people who will work in the end like, technician, staff, cleaning staff etc.
Week 3
Roles will be assigned to the necessary stakeholders n all will be clear that what they are
going to do and other logistic services will also be booked on the same week. Conference hall
will be booked as well in the London area.
Week 4
Promotional activities will take place like emailing to the participants and the guest
speaker so they can be aware of the event, and they can see the timing and place where they have
to come and attend the vent.
Week 5
On week 5 it will be decided by the planner what things will be need dew and the things
will be implemented in the conference hall. The invitation will be sent again to both participants
and guest.
Week 6
All the logistic will be arranged on the week 6.
Week 7
All the arrangement will be confirmed and progress will be communicate with the
companies superiors
Week 8
Double check of the reservations, parking and all the arrangement in the conference hall.
Ready to organize the event (Creaton and Anderson., 2021).
4) Agenda for seminar
The conference hall be will booked for the 2 days and both the 2 days of corporate event,
both the topics will be discussed by the guest speaker. On the first day they will discuss team
dynamic which importance of team dynamic to be successfully and employees ca be constructed
and the productive. On the end days of corporate event innovation related learning will be
provided to the company employees who are participant's, and they will learn how their
innovative idea can help CYAN solution to take competitive advantages.

LO2
Challenges faced during the the plaining and designing of the event and strategies used to
overcome from challenges thorough problem solving techniques
There are various challenges that I have faced in the planing of the event but the two key
challenges that have faced are creating the budget and booking of the conference hall and other
services. This was the two key challenges that mostly create problems for me. In the budget
plaining I faced challenges because I was new to plaining the end, so I was confused about all
the activities that will take place and their cost estimation according to the market. both problems
was the conference all and logistical booking because, almost all the conference hall in the
London were booked and if we get any of them their capacity is less than 200 and for the logistic
services we take times for the booking and all the arrangements (Durks., and et.al., 2017). I use
my of the problems solving skills to overcome the issues. It includes -
Make a table and chart
This was the problem solving techniques tat I used to create the budget and it helps me to
overcome the issues. It was make easy for me and the fiancée managers of the event write all the
activities that need to be included in the budget, and I was able to make the budget for the whole
event.
Use of internet
Another problems solving techniques that I used to over come the challenge that was to
book the conference hall solved thorough the internet. This method help me to get all the
conference hall that are available on the google for the booking. It makes easy for me to get the
hall and I was able to book both hall and logistic services and able to overcome the issues.
Demonstration of critical reasoning that applied in the situation and other techniques used by the
event planner
Critical reasoning refers to the ability to actively and skilled conceptualize, analyse,
question and measure ideas and beliefs. Critical reasoning is the alternative of dogma. Dogma is
accepted information, s information that is embracing without the intervention of active thought
or disapproval (Griffioen., 2019).
The Critical reasoning skill were used by the event planner in many situations that helps
to get the better outcomes of the event. Critical reasoning helps to provide me how can be the
event designed within the given times and how the objectives of the cvc operate event for the

CYAN solution can be organized and employees can learn about the team dynamics and
innovation.
CYAN solution I have used in plaining the event within the 8 week, I segregate the event
activities according to the 8 week of time so all the activities can be doe within the 8 week of
times.
Others skills that helps me to organize and solve the issues in the end corporate event of
CYAN solution was the decision-making skills. The event organizer take the decision that was
necessary like who will be invited in the event, where the end ill be organized and many things.
Another skills was the communication skills that helps to assign the roles and responsibilities and
provide learn and proper message to all the participant's guest speakership and the worker who
are working in the event. Event organizer use the communicate and skill to communicate and
provide the entry information related to the event and also used the write communication which
is also a different form of communication (Halcomb., and et.al., 2017). Mail was send to the
managers, participant's and the guest speakers which was in clear and understandable language
so all can understand that what are the purpose of the event and what will be discussed in the
seminar.
LO3
Importance of the team dynamics and importance to the group failures or success.
When the team has the positive dynamics and their members are the more successful in
the team and then it helps to be successful in event or achieving the team goals. As team member
and participant's it will be necessary for me to work with the team effectively so we can be
successful in organizing the team event for our company CYAN solution.
A team with the poor dynamics that include the worse people who do not listen to the
leaders and have wring behaviour in the team members then we will not able to achieve our
goals. A proven way to build a successful business team is to assemble a group with a stellar mix
of knowledge and expertise. Get to know the strengths and personalities of existing team
members to create an effective dynamic. If necessary, seek out new team members to strengthen
your line-up (Huss and et.al., 2020).
Positive team, dynamic take place when the team members within the event will not
have the trust among each and other and it can be build if we introduce, each and every team
members, and they will need to to help each other in the task and hold each other hand in the

difficult situations. This kind of positive team dynamic will help my team to achieve the goals
and objectives and as a team we will able to make the event successful for the CYAN solution.
If the team dynamics will be poor in my team then and it can occur when there is no
understanding and contribution within the team and all will work separately and not helping each
other in the task the conflicts will take place and it will take times to stoves the issues.
Role and contribution in achieving the gaols and objectives
As a team members and the corporate event organizer of the CYAN solution it will be
necessary for me to create team dynamics because it is the main topic of the event where guest
speakers will discus about the importance of the team dynamic (Laverack., 2019). During the
event I will get the opportunity to work with the part of the team in creating and delivering the
perseveration to the senior team, so I will give huge contribution like -
introduction of team
I will be as part of team, I will introduce the people with each other, so they can
understand each other, and they can create good relationship with each other. I will make each
team members work with each other before the event strt so they will get times for the
instruction.
Role assigning
As a team leader a team members it will be necessary for me to give the role to the team
members according to their ability and skills. It will help to get the best result for me, and they
are exports and Woking according to their skills then they will able to produce the best outcomes
for the corporate event it will helps to achieve the goals and objective of the corporate event.
Communication's
I will try to give my contribution thorough the communications and I will ensure that the
flow of communication can be build within the team. Communication has very important role in
the team dynamics and to create communication flow I will use the various methods like
telecommunication, and other software that will enable the flow of communication. There will be
proper hysteric that will be followed by the team to make the event successful and achieve the
goals and objectives of the operate event for the CYAN solution (Lopes., and et.al., 2020).
Feedback
I will provide the positive feedback to the team members who are prominence g well
during the event activities. Positive feedback will helps to motivate the team members, and they

will give their best in the task, and they will improve their work more effectively. It will also my
contribution as a team members and I will also tell the other to motivate v the team members
who are doing good and give them a feedback for their work so the other person can be motivate
ned and be happy with their good work and support. The positive dynamics and their members
are the more successful in the team and than it helps to be successful in event or achieving the
team goals. As team members and participant's it will be necessary for me to work with the team
effectively so we can be successful in organizing the team event for our company CYAN
solution.
LO4
Importance of the CPD and is contribution in own learning
Continues professional plan is the ongoing process that helps in the maintaining,
developing and documenting the professional skills. This skills may be gained formally thorough
the courses and the training or informally otherwise thorough the job and watching others. There
are various benefits of the continuous professional plan and best for the own learnings and it also
helps me in successfully plaining the event for the CYAN solution. many of the professional
need some to of the set of requirements for the ongoing CPD where it is necessary for the
individuals to prove that they are capable of adhering the current essential standers. CPD helps
us in retaining the set of high quality, relevant skills that can helps in our carrier, and we can
develop a better careerer in the future and become successful in our life (Patrick., and et.al.,
2017).
Here are some of the benefits that I have devoted problems the CPD
 It helps me in ensuring the capabilities to keep pace with the current standards of the
others in the same filed.
 CPD helps to ensure me to maintain and enhance my interpersonal skills that can helps
to develop ourself as a professional.
 CPD insure that you and your cognition stay relevant and up to date. You are more
cognizant of the changing tendency and directions in your community.
 Cpd helps me in developing the new skills like critical thinking and the team working
skills that helps me in the event, and I was able to come up with the better outcomes in
the vent and event was successfully and employees of the CYAN solution was able to
learn the new things from the event.

 Help me in developing the carriers and it will also help me to get eww opportunities in
the future related to the carrier.
Personal CPD for outlining the skills, knowledge and performance objectives for the own future
goals
My future goal is to become the successful leader in the CYAN solution and this is my
carrier goals that I want to achieve. This position need various skills, have different
responsibilities and many other things that I will need to develop in myself. Here is the
Continues performance plan that will helps me to develop the leadership skills and ui can
become successful leader (Reeves., and et.al., 2017).
Responsibilities Performance Objectives Skills required Knowledge and
learning
Leading
employees
Higher
performance will
be needed.
To become
successful leader
so able to lead the
employees
Communication
skills ,decision
making skills
Working with
team, learning of
new skills
Influencers It will helps other
to give their best
in the task
TO increase the
performance of
the employees
Critical thinking,
communication
skills
Development of
new skills and
motivation in
employees
Motivational theories
There are various motivational theories that are used by the organizations to majority ate
their employees, and they all help to provide motivation in the employees. Some of the most
important motivation theories are Maslow's motivational theory, McClellan's needs, Vrooms
theory and many more that can be effective in motivating the employees.
CYAN solution leaders and mangers can also us the motivational theory toes to motivate
their employees and Maslow's motivational theory is the best that can be used by them.
Maslow's has describe the common needs of the employees that can motivate them an company
can fulfil the needs for their employees motivation and take competitive advantages within the

maturity were they are operating their business, and they can able to show their presence in the
market as well.
CONCLUSION
As per the report has been covered the corporate event for the CYAN solution in which
live conference has been organized to provide understanding of the team dynamics and the
innovation learning. This report has been demonstrated the range of transferable and the
interpersonal communications skills to the target audience. It has been apply the critical thinking
and critical reasoning skills in the range of problems solving. This report has been discussed the
importance of the dynamic working within the team and the impact of team working in different
environments. In the end of this report has been discussed the needs for CPD and its role within
the workplace and higher level of the learning.

REFERENCES
Books and journal
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Huss, N., and et.al., 2020. Education for sustainable health care: From learning to professional
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practice in ecotoxicology. Science of The Total Environment.702. p.134809.
Patrick, A. D., and et.al., 2017, June. A Measure of Affect toward Key Elements of Engineering
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