Procurement Advice for BROLGA: Data Storage and Commonwealth Rules

This report provides procurement advice to the Broadband Regulator of On-Line Gaming Activity (BROLGA), a Non-Corporate Commonwealth Entity (NCCE), regarding the procurement of data storage services. The advice focuses on the requirements for storing screenshots of online gaming activity related to the new "loot box" legislation. The report emphasizes the importance of considering factors such as stakeholder input, budget, and the service provider's capacity. It highlights the mandatory use of the cloud services panel for NCCEs when procuring storage and the need to treat all potential suppliers equally. The report also covers the implications of conducting procurement in multiple parts and the accessibility of procurement data. The advice is grounded in Commonwealth procurement rules, aiming to guide the Chief Information Officer (CIO) in making informed decisions about whether to use an on-premise data center or external cloud-based data storage, ensuring a competitive and compliant procurement process. The report also references relevant literature to support its recommendations.

Broadband Regulator of On-Line Gaming
Activity
MINUTE
Data Storage Procurement Advice
Due Date: Date
Recommendation:
That you:
i. Note that when there is a business requirement, the officials must consider procuring
services that are valuable for the organization based on the amount of money spend.
They must consider factors such as stakeholder input, relevant resourcing and budget,
the capacity of the service provider to competitively respond and the scale/scope of the
business requirement.
ii. Note that BROLGA is a non-corporate Commonwealth entity and all non-corporate
Commonwealth entities must use cloud services panel when procuring storage space
and services. Cloud services panel makes it easier for government buyers to procure
data centre space and services by bringing together the approved suppliers of data centre
services on board.
iii. Note that all potential suppliers who are subject to Commonwealth procurement
rules must be treated equally based on their legal, financial, commercial and technical
capabilities to supply goods and services without discrimination based on location, size,
ownership and foreign affiliation.
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Broadband Regulator of On-Line Gaming
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iv. Note that when you want to conduct a procurement contract in multiple parts and the
contact is awarded once, either to a single or multiple suppliers, the maximum value of
all goods or services being procured is considered.
v. Note that the data on procurement will be publicly available to both the enterprises
that are registered with the supply chain as well as those which are not registered with
the supply chain.
APPROVED / PLEASE DISCUSS
When it comes to procuring services, according to commonwealth procurement
rules, an organization is supposed to procure services that deliver the best value for
organization money (Langos and Edgar, 2018, p.18). This is achieved through the
consideration of factors such as stakeholder input, relevant resourcing and budget, the
capacity of the service provider to competitively respond and the scale/scope of the
business requirement.
According to the commonwealth procurement rules, all non-corporate
Commonwealth entities must use cloud services panel when procuring storage space
and services. This is because cloud services panel makes it easier for them to procure
cloud services by bringing together the approved suppliers of data centre services on
board (Arashiro and Pagan, 2018).
Commonwealth procurement rules require all the potential suppliers to be treated
equally based on their legal, financial, commercial and technical capabilities to supply
goods and services without discrimination based on location, size, ownership and
foreign affiliation.
Commonwealth procurement rules require organizations that conduct
procurement in multiple parts to understand that contracts that are awarded at the same
time, either to a single or multiple suppliers, the maximum value of the contract must be
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Broadband Regulator of On-Line Gaming
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considered (Barrett, 2016, p.145). Lastly, the indigenous procurement policy allows the
award of procurement tenders to both the enterprises that are registered with the supply
chain as well as those which are not registered with the supply chain (Denny-Smith and
Loosemore, 2017, p.5).
Nathan Ward
Chief Information Officer
BROLGA
…… 2018
Issues:
1. Making procurement contract choices
2. Adhering to procurement regulations
3. Competitive procurement process
4. Awarding of procurement contracts
Background:
5. Commonwealth procurement rules are important because they enable entities to come
up with procurement processes that highly reflect on the scale, scope and risks involved
in the entire process.
6. As discussed above, the commonwealth procurement rules will guide the CIO to
make a better choice on whether to settle on an on-premise data centre or external
cloud-based data storage.
7. Consequently, these rules will guide the CIO to select the best organization to procure
storage services on the bases of competition.
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Broadband Regulator of On-Line Gaming
Activity
(Insert Name)
Procurement Advisor
BROLGA
\ 2018
References
Arashiro, Z. and Pagan, A., 2018. Tendering: practical insights from community
organisations.
Barrett, P., 2016. New development: Procurement and policy outcomes—a bridge too
far?. Public Money & Management, 36(2), pp.145-148.
Denny-Smith, G. and Loosemore, M., 2017, September. Assessing the impact of
Australia's indigenous procurement policy using strain theory. In Proceedings 33rd
Annual ARCOM Conference (pp. 4-6).
Langos, C. and Edgar, A.J., 2018. Proposed Changes to the Government Procurement
Complaints Mechanism & the Potential Effect on Defence Procurement. RUMLAE
Research Paper, (18-01).
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