Project Management Plan: Delirium Screening Tool for ABC Hospital ICU

This project plan details the implementation of a delirium screening tool in the Intensive Care Unit (ICU) of ABC Hospital. The project aims to improve delirium detection and treatment by installing a new screening system and training staff. The plan covers various aspects, including project background, scope, objectives, outcomes, work breakdown structure, project management office structure, stakeholder management, budget, risk management, and quality management. The project, estimated to cost $650,000 and take five months, addresses the hospital's need for better delirium management due to late detection and aims to improve patient care and hospital reputation. Key components include governance structure, stakeholder communication, and a detailed risk management plan. The project's success depends on efficient resource allocation, technical expertise, and adherence to quality standards, ensuring improved patient outcomes and operational efficiency within the hospital.

Project Management Plan
(Small to Medium Sized Projects)
Template & Guide
This guide is intended to be read in conjunction with the following template for the
development of a ProjectManagement Plan for a small project.
As such, the Guide should be removed from the front of your final document.

<Project Title>
Project Management Plan
Name of Organisation
(including Department if applicable)
Version 0.0 (dd mmm yyyy)
Version Date By whom

Acknowledgements
The contribution of the following individuals in preparing this document is gratefully
acknowledged:
<contributors/reviewers/developers>
The following paragraph should be included in the documents where these templates have been
used as a basis for development.
This document has been derived from a template prepared by the Department of Premier and
Cabinet, Tasmania. The structure is based on a number of methodologies as described in the
Tasmanian GovernmentProject Management Guidelines.
<Project Title>: Project Management Plan – Version 1
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DOCUMENT ACCEPTANCE and RELEASE NOTICE
This is <release/version><n.n> of the <Project Title> Project Business Plan.
The Project Plan is a managed document. For identification of amendments each page contains
a release number and a page number. Changes will only be issued as a complete replacement
document. Recipients should remove superseded versions from circulation. This document is
authorised for release once all signatures have been obtained.
PREPARED: DATE:___/___/___
(for acceptance) (<name>, <Project Title> Project Manager)
ACCEPTED: DATE:___/___/___
(for release) (Project Sponsor, <name, title>)
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Executive Summary
The entire project is based on the implementation of a delirium screening tool in ABC Hospital.
In this hospital, the doctors often fail to detect delirium among patients due to lack of sufficient
technical support and hence, this screening tool will help them in the process. The tool will also
help them monitor the condition of the patients and provide quick medication. As per the
analysis, the project will cost around $650,000 and will take place for around 5 months for
completion. The operations manager of ABC Hospital has requested for this project after an
analysis stated that many delirium affected patients have serious nervous breakdown in the
hospital due to late detection and medication for the condition. This has also reduced the
reputation of the hospital and hence, the manager wants to improve the technical setup for
better medical environment inside the hospital.
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Table of Contents
1. Overview........................................................................................................................................ 6
1.1. Project Title............................................................................................................................................ 6
1.2. Project Background.............................................................................................................................. 6
2. Scope................................................................................................................................................ 6
2.1. Aim.......................................................................................................................................................... 6
2.2. Objective(s)......................................................................................................................................... 6
2.3. Outcome(s)/Benefits............................................................................................................................ 7
2.4. Output(s) / Deliverables...................................................................................................................... 7
2.5. Assumptions and Constraints............................................................................................................. 7
3. Work Breakdown Structure, Schedule / Milestones........................................................7
3.1 Timeline estimation......................................................................................................................... 8
4. Project Management Office Structure................................................................................... 8
4.1. Governance Structure.......................................................................................................................... 8
4.2. Project Sponsor/Steering Committee................................................................................................9
4.3. Project Manager.................................................................................................................................... 9
4.4. Project Team.......................................................................................................................................... 9
4.5. Working Parties/Groups................................................................................................................... 10
4.6. Reporting Requirements................................................................................................................... 10
5. Stakeholder Management & Communication Management Plan..............................10
6. Human Resources and Cost Management Requirements............................................10
6.1. Budget and Expenditure.................................................................................................................... 10
6.2. Other Resources................................................................................................................................. 11
7. Risk Management Plan............................................................................................................ 11
7.1. Quality Management......................................................................................................................... 11
8. Project Closure & Outcome Realisation............................................................................. 12
9. Bibliography............................................................................................................................... 12
10. Appendices.............................................................................................................................. 13
10.1. Appendix 1 –Work Breakdown Structure / GANTT............................................................14
10.1.1. WBS / GANTT Chart Template...........................................................................................................15
10.2. Appendix 2 –Project Budget........................................................................................................ 17
10.2.1. Project Budget Template......................................................................................................................18
10.3. Appendix 3–Risk Analysis and Risk Register........................................................................20
10.3.1. Project Risk Register Template & Guide........................................................................................21
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Appendices
1. Overview
1.1. Project Title
Development of an Implementation Plan for Delirium Screening Tool in the Intensive
Care Unit (ICU) of ABC Hospital
1.2. Project Background
Delirium is a medical condition in which, a patient’s mental condition decays causing
a state of confusion. In this condition, the patient fails to respond to external stimuli
correctly and shows abnormal behaviour. Delirium can be caused by a large number
of factors including alcohol consumption, untreated and underlying diseases and
others. Delirium can cause serious impacts on the health of a patient and hence,
should be treated with utmost care. However, detection of delirium is not an easy
task and it requires screening using certain medical tools. ABC Hospital do not have
such screening tools and hence, treatment of delirium patients in the ICU ward of the
hospital takes time. The operations manager of the hospital has decided to execute a
project through which a delirium screening tool along with sufficient technical setup
will be installed and implemented in the ICU ward of the hospital. This will make the
treatments of delirium patients easier and detection of the condition will also be
faster.
2. Scope
The scope of this project includes the installation and implementation of a delirium
screening tool in the intensive care unit of the ABC Hospital. The delirium screening
tool will help to identify whether a patient is delirium affected or not. The scope also
includes allocation of sufficient budget, deployment of implementation team and
testing of the new screening tool.
2.1. Aim
The aim of the project is to purchase, install, test and implement a delirium screening
tool for the intensive care unit of ABC Hospital within a given timeframe.
2.2. Objective(s)
The main objectives of the project are as follows.
1. To install and deploy a delirium screening tool in the intensive care unit of ABC
Hospital
2. To train the doctors and nurses for using the tool for faster and accurate
identification of delirium in the patients
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Appendices
3. To complete the project within a specified timeline
2.3. Outcome(s)/Benefits
The main outcome of the project is a working delirium screening tool that can be
efficiently used by doctors and nurses for identification of delirium in patients.
The main benefit of the project is that with the help of the tool, delirium of the
patients can be identified faster and treated with urgent response.
2.4. Output(s) / Deliverables
The outputs of the project are as follows.
New delirium screening system
Well trained nurses for assisting in treatment of delirium
Faster treatment for delirium affected patients
2.5. Assumptions and Constraints
Assumptions
 The main assumptions for the project are as follows.
 It has been assumed that the project can be executed within the allocated
budget.
 It has been assumed that the nurses and doctors will be able to handle the
screening tool efficiently.
 It has been assumed that the new screening tool will decrease the response
time to delirium affected patients.
Constraints
The constraints of the project are as follows.
 The delirium screening tool is expensive and may require additional budget
for the purchase and implementation.
 The tool is quite new and hence, the doctors and nurses may need a long
period of time to get used to the use of the tool efficiently.
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Appendices
3. Work Breakdown Structure, Schedule / Milestones
3.1 Timeline estimation
The estimated timeline for the project is around 5 months and will take place
between December 2017 and April 2018. The work breakdown structure on which,
the timeline is based is shown as follows.
Figure 1: Work Breakdown Structure of the Project
(Source: Created by Author)
4. Project Management Office Structure
4.1. Governance Structure
Figure 1: Governance Structure for the Implementation of Delirium Screening Tool Project
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Appendices
From the given governance structure, the most important parties required will be
consultants and working parties. The consultants will analyse the existing technical
setup in the hospital and provide suitable recommendations to the authority
regarding the project. The working party will include the procurement staff and the
technical experts who will procure and implement the delirium screening tool in the
intensive care unit of the ABC Hospital.
4.2. Project Sponsor/Steering Committee
The project will be sponsored by Mr. Roger Finch, CEO of Heal-o-Medic, a
pharmaceutical company based in Australia. He will provide the necessary funds
required to install the screening tool in the ICU of ABC Hospital and will sign a
business contract with the hospital for the sale and use of the medicines
manufactured by his company.
(<Roger Finch>, <CEO, Heal-o-Medic>)
4.3. Project Manager
The project manager has decided on certain day to day activities that must be done
throughout the course of the project. These activities are as follows.
 Initial planning and budgeting
 Daily Progress Reports
 Up to date project finance tracker
 Project Log
 Weekly Team Meeting
Nominee: Mr. James Hudson, Operations Manager, ABC Hospital
4.4. Project Team
The proposed project team is:
Nominee(s):
[James Hudson], [Project Manager], [ABC Hospital] – [full time]
[Thomas Rogic], [Finance Manager], [ABC Hospital] – [full time]
[Roger Finch], [Sponsor], [Heal-o-Medic] – [full time]
[Andy Mason], [Supplier], [Hospital Equipment Supplies Pty. Ltd.] – [part time]
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Appendices
[George Moore], [Technical Expert], [Bioengineering Solutions Ltd.] – [part time]
4.5. Working Parties/Groups
The working party will involve a group of technical experts and specialists who will
take care of the implementation of the new delirium screening tool. The team will be
led by George Moore, the technical expert hired from Bioengineering Solutions Ltd.
and he will lead a group of three experts who will install and test the tool as per the
requirements of the hospital. The team will also conduct a training session for
doctors and nurses so that they can handle and operate the tool.
4.6. Reporting Requirements
Reporting is necessary for the project as the project manager will need to monitor the
progress of the project. The working team should fill in the project log at the end of
each day that will be collated and forwarded to the project manager in the form of
project progress report at the end of each week. At that time, team meetings will be
held in which, the progress report will be discussed.
5. Stakeholder Management & Communication Management Plan
Stakeholder Communication
Need
Communication
Method
What and when Who is
responsible?
Project
Manager
For letting know the
progress of the
project, additional
funds request,
change
management
Weekly Progress
Reports, Verbal
At the end of
each week
during team
meetings
Project Working
Team
Financial
Manager
Additional resource
and funds request
Project Finance
Report
Whenever
necessary
Project Working
Team
Sponsor Budget
requirements
Telecommunication During project
planning
Project Manager
Supplier Resource
requirements
Requirement list During resource
procurement
Project Manager
Technical
Expert
Implementation of
the tool
Verbal During project
planning
Project Manager
6. Human Resources and Cost Management Requirements
6.1. Budget and Expenditure
The entire budget for the project is estimated around $650,000 including costs of all
resources, wages and administration costs. However, the budget is estimated based
on the current market values and will change if the market changes significantly.
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Appendices
Hence, a buffer budget of $50,000 should be kept in case the actual costs exceed the
estimated costs. Hence, the total budget for the project should be $700,000.
6.2. Other Resources
The overall resource requirements of the project are listed in the following table.
Human Resource Material Resource
Technical Expert Delirium Screening Device
Implementation Team Computer
Training Team Training Equipments
7. Risk Management Plan
Some of the major risks associated with the project are budget risks and technical
expertise risks. Both of these risks can cause serious implications on the project and
must be addressed during the planning phase itself and the project manager should
monitor the project accordingly.
7.1. Quality Management
The quality management plan for the project will include the following aspects.
Methodologies and Standards
During project planning, certain standards will be set that must be followed in the
project. The standards will include the quality of the tool, working features of the tool
and others. The project work will be executed as per the order mentioned in the work
breakdown structure.
Monitoring Procedures
The project manager should review project log and weekly project report at the end
of each week for monitoring purpose. He will also bring changes if he finds scope
creep or other issues during the project monitoring process.
Review Process
The review process will be done by the project manager at the end of each week of
work. As per the plan, weekly progress report will be handed over to the project
manager who will then review the document and make suitable changes accordingly.
Change/Issues/Problem Management
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