Analysis of the Department of Administrative Services Case Study

This report presents an analysis of a case study focused on the Department of Administrative Services (DAS) and its data governance strategies. The study examines the governance of Personally Identifiable Information (PII) within the context of HR management, contractor data, and the COTS payroll suite. It emphasizes the importance of creating robust data policies, ensuring compliance with regulations, and mitigating risks associated with data breaches. The report highlights the need for a comprehensive approach to data governance, including the definition of clear outcomes, the addressing of technological gaps, and the identification of high-risk areas. The analysis provides insights into how the DAS can improve its data governance practices, including the implementation of specific measures to protect sensitive information and maintain data integrity within various organizational contexts. The report references key literature on data governance, security, and compliance, providing a well-rounded perspective on the subject.

Running head: DEPARTMENT OF ADMINISTRATIVE SERVICES
Case Study- Department of Administrative Services
Name of the Student
Name of the University
Author’s Note

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DEPARTMENT OF ADMINISTRATIVE SERVICES
Part 4: Developing an outline plan for the governance of PII and digital
identities
It is identified that proper plan for the governance of PII as well as digital identities are
made for the users of the portal. The governance plan is elaborated below:
Governance plan for personal and PII data for DAS users of the HR personnel
management: It is identified that proper governance plan must be created in context with
personal as well as PII data for the HR personnel management (Hripcsak et al., 2014).The
various government policies that are created include:
 Identifying the power of making decisions on privacy issues in Hr personnel management
 Helps in reconciling security as well as privacy issues
 Data profiling method can be utilized for finding the sensitive information related with
PII.
Governance plan for personal and PII data for DAS of the contractors: The data
governance plan for both personal as well as PII data for the contractors must be used that
include:
 Recommendation of procedures and standards in order to safeguard the data of the
contractors (McHenry, 2013).
 Coach development must avoid sensitive information while making contracts
 Monitoring various types of compliance regulations properly in order to identify various
exceptions of DAS in contract management

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DEPARTMENT OF ADMINISTRATIVE SERVICES
Governance plan for PII and financial data for users in COTS payroll suite: It is
identified that proper governance plan must be created for PII as well as financial data for both
the users as well as staffs of DAS in context to COTS payroll suite. It is identified that
development of data governance plan in the financial services is generally considered as a data
integration as well as risk aggregation challenge (Smallwood, 2014). It is found that
accountability of managing various types of financial information can be properly done by
creating as well as enforcing proper data policies which includes:
 It is quite important to define as well as prioritize desired outcomes
 Filling the various gaps of technology and elimination of silos that is present within the
governance plan
 Identifying high risks associated items for theft or potential breach

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DEPARTMENT OF ADMINISTRATIVE SERVICES
References
Chang, V., Kuo, Y. H., & Ramachandran, M. (2016). Cloud computing adoption framework: A
security framework for business clouds. Future Generation Computer Systems, 57, 24-41.
Hripcsak, G., Bloomrosen, M., FlatelyBrennan, P., Chute, C. G., Cimino, J., Detmer, D. E., ... &
Keenan, G. M. (2014). Health data use, stewardship, and governance: ongoing gaps and
challenges: a report from AMIA's 2012 Health Policy Meeting. Journal of the American
Medical Informatics Association, 21(2), 204-211.
McHenry, M. P. (2013). Technical and governance considerations for advanced metering
infrastructure/smart meters: Technology, security, uncertainty, costs, benefits, and
risks. Energy Policy, 59, 834-842.
Smallwood, R. F. (2014). Information governance: Concepts, strategies, and best practices. John
Wiley & Sons.