Design and Implement Internal Web Portal for SettleInOz Project

This project management assignment details the design and implementation of an internal corporate web portal for SettleInOz, a non-profit organization assisting immigrants. The project encompasses a comprehensive plan, including background, scope overview, business case, milestone schedule with acceptance criteria, risk assessment, and stakeholder analysis. The business case outlines the rationale for the web portal, emphasizing its role in connecting with potential customers and facilitating various operations. The project's work breakdown structure (WBS), budget allocation, and milestone schedule are meticulously detailed, outlining the phases from project initiation to closing. The document also identifies potential risks, assumptions, and constraints, along with mitigation strategies. The project's objective is to deliver a fully functional web portal within an eight-month timeframe and a budget of $120,000. The project is aimed to provide service details and interaction services to potential customers, as well as to allow them to create their own profiles in the portal for interacting with the organization and also avail their services.

Running Head: PROJECT MANAGEMENT
Design and Implement an Internal Corporate Web Portal for SettleInOz
Name of the Student
Name of the University

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Table of Contents
1. Title..............................................................................................................................................2
2. Background..................................................................................................................................2
3. Scope Overview...........................................................................................................................2
4. Business Case..............................................................................................................................2
5. Milestone Schedule and Acceptance Criteria..............................................................................4
6. Risks, Assumptions and Constraints............................................................................................6
7. Stakeholder List...........................................................................................................................6
Bibliography....................................................................................................................................7

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1. Title
The title of the project is Design and Implementation of an Internal Corporate Web Portal
for SettleInOz.
2. Background
Gianna, Luca and Rosa are three friends who want to set up a not-for-profit organisation
that is solely dedicated to help immigrants and refugees to feel comfortable and mix with the
Australian communities and lifestyle. They have planned several services that do not have any
aim towards generating revenue and they are trying to grow the organisation. The benefit of the
growth is that in the future, viewing their success, many organisations from the corporate sectors
will sponsor them financially and the need for annual internal funding will be reduced. One of
the proposed service requirements for their business includes the development of internal
corporate web portal through which they can provide service details and interaction services to
their potential customers i.e. the immigrants.
3. Scope Overview
The scope of this particular project mainly includes the development of a business web
portal that will be controlled by the organisation. Additionally, the new and old customers can
create their own profiles in the portal for interacting with the organisation and also avail their
services. The scope will further increase to add more features in the portal in the near future
when more funding is available.

3PROJECT MANAGEMENT
4. Business Case
This project is for a non-profit organisation and will not look to generate any revenue.
However, any long-term profit and sustainable business requires sufficient funding to run
properly. Hence, the Gianna, Luca and Rosa have decided to grow the organisation with some
investment so that it will be backed and sponsored by bigger organisations within a few years.
As a part of the plan, a business web portal will be developed. This web portal can be utilized to
perform various operations as well as connect with the potential customers. Based on the
requirements for this project, a work breakdown structure is shown as follows.
Development and
Implementation of
Internal Corporate Web
Portal for SettleInOz
Discussion and Rough
Planning
Call Meeting with
the Team
Discuss the
Roadmap for the
Proposed Initiative
Discuss the Services
that can be offered
Discuss about
Annual Spending
Plan with the
Initiative
Agree upon Various
Points on the
Initiative
Project Initiation
Determine the Need
for Business Web
Portal
Determine Features
Needed from the
Portal
Discuss with a
Consultant
Hire Web
Development Team
Present a List of
Requirements
Discuss Schedule
and Budget for the
Project
Proceed with the
Plan
Project Preparation and
Detailed Planning
Finalize Project
Scope
Finalize Project
Schedule
Finalize Project
Budget
Finalize Deliverable
Features for the
System
Risk Assessment
Allocation of Budget
Approval to Initiate
Development
Project Execution
Purchase Hardware
Purchase Software
Develop Software
Platform for Web
Portal Development
Design Web Portal
Add Various
Elements in the
Portal
Add Features
Add Network
Secruity Framework
Connect with
Central Server
Web Portal Testing
User Interface
Testing
Usability Testing
Function Testing
Security Testing
Go Live
Project Closing
Review and
Appraisal
Close All Pending
Payments
Sign Off
Figure 1: Work Breakdown Structure of the Project
(Source: Created by Author)
Furthermore, the proposed budget breakdown for the project is shown in the following
table.
Cost Element Estimated Budget

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Development Cost (Including Wages of
Developers)
$70,000
Hardware Costs $25,000
Software Costs $15,000
Buffer Budget $10,000
TOTAL $120,000
5. Milestone Schedule and Acceptance Criteria
The milestone schedule along with the entire is shown in the following table.
WBS Task Name Duration Start Finish Predecessors
0
Development and
Implementation of
Internal Corporate Web
Portal for SettleInOz
175 days Mon 03-06-
19 Fri 31-01-20
1 Discussion and Rough
Planning 13 days Mon 03-06-19 Wed 19-06-19
1.1 Call Meeting with the
Team 3 days Mon 03-06-19 Wed 05-06-19
1.2 Discuss the Roadmap for
the Proposed Initiative 3 days Thu 06-06-19 Mon 10-06-19 2
1.3 Discuss the Services that
can be offered 3 days Tue 11-06-19 Thu 13-06-19 3
1.4
Discuss about Annual
Spending Plan with the
Initiative
4 days Fri 14-06-19 Wed 19-06-19 4
1.5
Milestone 1: Agree upon
Various Points on the
Initiative
0 days Wed 19-06-19 Wed 19-06-19 5
2 Project Initiation 17 days Thu 20-06-19 Fri 12-07-19
2.1 Determine the Need for
Business Web Portal 2 days Thu 20-06-19 Fri 21-06-19 6
2.2 Determine Features
Needed from the Portal 2 days Mon 24-06-19 Tue 25-06-19 8
2.3 Discuss with a Consultant 5 days Wed 26-06-19 Tue 02-07-19 9
2.4 Hire Web Development 3 days Wed 03-07-19 Fri 05-07-19 10

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Team
2.5 Present a List of
Requirements 2 days Mon 08-07-19 Tue 09-07-19 11
2.6 Discuss Schedule and
Budget for the Project 3 days Wed 10-07-19 Fri 12-07-19 12
2.7 Milestone 2: Proceed with
the Plan 0 days Fri 12-07-19 Fri 12-07-19 13
3 Project Preparation and
Detailed Planning 16 days Mon 15-07-19 Mon 05-08-19
3.1 Finalize Project Scope 3 days Mon 15-07-19 Wed 17-07-19 14
3.2 Finalize Project Schedule 2 days Thu 18-07-19 Fri 19-07-19 16
3.3 Finalize Project Budget 2 days Mon 22-07-19 Tue 23-07-19 17
3.4 Finalize Deliverable
Features for the System 2 days Wed 24-07-19 Thu 25-07-19 18
3.5 Risk Assessment 5 days Fri 26-07-19 Thu 01-08-19 19
3.6 Allocation of Budget 2 days Fri 02-08-19 Mon 05-08-19 20
3.7 Milestone 3: Approval to
Initiate Development 0 days Mon 05-08-19 Mon 05-08-19 21
4 Project Execution 105 days Tue 06-08-19 Mon 30-12-19
4.1 Purchase Hardware 10 days Tue 06-08-19 Mon 19-08-19 22
4.2 Purchase Software 5 days Tue 20-08-19 Mon 26-08-19 24
4.3
Develop Software
Platform for Web Portal
Development
30 days Tue 27-08-19 Mon 07-10-19 25
4.4 Design Web Portal 25 days Tue 08-10-19 Mon 11-11-19 26
4.5 Add Various Elements in
the Portal 15 days Tue 12-11-19 Mon 02-12-19 27
4.6 Add Features 10 days Tue 03-12-19 Mon 16-12-19 28
4.7 Add Network Security
Framework 10 days Tue 17-12-19 Mon 30-12-19 29
4.8 Milestone 4: Connect with
Central Server 0 days Mon 30-12-19 Mon 30-12-19 30
5 Web Portal Testing 20 days Tue 31-12-19 Mon 27-01-20
5.1 User Interface Testing 5 days Tue 31-12-19 Mon 06-01-20 31
5.2 Usability Testing 5 days Tue 07-01-20 Mon 13-01-20 33
5.3 Function Testing 5 days Tue 14-01-20 Mon 20-01-20 34
5.4 Security Testing 5 days Tue 21-01-20 Mon 27-01-20 35
5.5 Milestone 5: Go Live 0 days Mon 27-01-20 Mon 27-01-20 36
6 Project Closing 4 days Tue 28-01-20 Fri 31-01-20
6.1 Review and Appraisal 2 days Tue 28-01-20 Wed 29-01-20 37
6.2 Close All Pending
Payments 2 days Thu 30-01-20 Fri 31-01-20 39
6.3 Milestone 6: Sign Off 0 days Fri 31-01-20 Fri 31-01-20 40

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The only acceptance criterion for this project is a fully functioning web portal with all the
features required by the company working as per the requirements. Furthermore, the project must
be completed within the 8 months period and an overall budget of $120,000.
6. Risks, Assumptions and Constraints
Possible risks and management plan are listed in the following table.
Risk Management Plan
Budget overshoot Allocate budget in phases and control expenses on
frequent basis
Cyber security issue Install firewall and other relevant security software
Poor quality hardware Purchase hardware from a reliable vendor
For the purpose of the project, it has been assumed that the proposed development of the
web portal is realistic within the estimated time and budget limit.
The main constraint of the project is that the owners have limited experience in this type
of system and will face difficulty in controlling and monitoring the project.
7. Stakeholder List
The stakeholder list for this project is shown in the following table.
Stakeholder Name Designation Role
Gianna Semolina Project Planner and Assistance Detailed planning of project as
per specific requirements, hire
staff based on the requirements
Luca Abruso Technical Supervisor Planning and monitoring the

7PROJECT MANAGEMENT
project
Rosa Besconi Project Manager Planning, supervising and
strategy-making for the entire
project
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