Project on Designing an Advanced Diploma in ERP System

This project details the design of an advanced diploma in an ERP system, covering various aspects of project management. It begins with an introduction to Human Resource Management (HRM) methods, including planning, cost planning, evaluation, and leadership methods, and how they apply to the project. The project scope is defined, followed by an organizational structure and a Work Breakdown Structure (WBS) for an advanced diploma training program. A Gantt chart is developed to illustrate the project timeline. The project also addresses strategies for managing project human resources, such as determining resource requirements, assigning responsibilities, addressing skills gaps, overcoming performance shortfalls, motivating the team, and resolving conflicts. Root cause analysis is performed to identify potential issues in system implementation training, and factors for measuring individual performance are considered, including time management and quality of work. The project also provides a project closeout and includes references.

Running head: PROJECT ON DESIGNING AN ADVANCED DIPLOMA IN ERP SYSTEM
Project on Designing an Advanced Diploma in ERP System
Name of the Student
Name of the University
Author’s note

1PROJECT ON DESIGNING AN ADVANCED DIPLOMA IN ERP SYSTEM
Table of Contents
Task 1...............................................................................................................................................2
Task 2...............................................................................................................................................3
Task 3...............................................................................................................................................7
Task 4...............................................................................................................................................8
Task 5...............................................................................................................................................9
Task 6...............................................................................................................................................9
Task 7.............................................................................................................................................10
Task 8.............................................................................................................................................10
Task 9.............................................................................................................................................10
Task 10...........................................................................................................................................12
1. Introduction............................................................................................................................12
2. Discussion..............................................................................................................................12
3. Conclusion.............................................................................................................................12
4. Recommendation...................................................................................................................12
Task 11...........................................................................................................................................13
References......................................................................................................................................15
Unit Assessment Number Student Name Student Number Date 1

2PROJECT ON DESIGNING AN ADVANCED DIPLOMA IN ERP SYSTEM
Task 1
The four kind of HRM methods that could be used within the current work of project are:
 Planning methods – Each of the deliverables or systems within the development of the
project needs to be planned. The HRM should be responsible for defining each of the
methods in order to successfully deliver the project on time in an efficient manner. The
purpose of planning is also to ensure that there is no such disarrangement of work
deliverable and also ensure that the project is accomplished successfully.
 Methods of Cost Planning – Cost planning forms an integral part within a project. The
HRM department should consider each of the factors that may affect the project. They
should estimate each of the costs that might be incurred within the project. Hence, after
the proper estimation of each of the required costs within the project, this plan should be
passed by them (Jie 2014). This form of cost estimation based planning would mainly
help in accommodating each of the features within the project within the appropriate
budget and thus ensure a successful project.
 Evaluation Methods – During the partial or complete development of the project, there
should be a continuous form of evaluation based on certain criteria’s. These criteria’s
should be properly planned on a previous basis. Based on those criteria’s the project
should be evaluated and thus any kind of fault or defect within the project must be
reported to the project manager. The issue should be evaluated in that particular stage and
thus the project should proceed further.
 Leadership Methods – The HRM department should elect proper leaders within the
project development phases. Leadership quality is highly required within the project in
order to ensure that each of the individual involved within the project would follow the
Unit Assessment Number Student Name Student Number Date 2

3PROJECT ON DESIGNING AN ADVANCED DIPLOMA IN ERP SYSTEM
orders of their seniors (Woźniak 2014). The leadership quality would also ensure that the
project would remain aligned during the entire development phases. The leaders would
also ensure that the project is completed within the estimated budget and that the project
does not go out of defined scope.
Task 2
Project Scope – The scope of the project is based on implementing a new Advanced
Diploma course based on ERP system. The project would ensure the hiring of a proper training
team who would ensure the full development of the student based on learning the usage of such
system. The marketing of the campaign about the training would also be considered as a part of
the project.
Unit Assessment Number Student Name Student Number Date 3

4PROJECT ON DESIGNING AN ADVANCED DIPLOMA IN ERP SYSTEM
The Project Organisational Structure
(Fig 1: The Organisational Structure of the Project)
(Source: Created by author)
Unit Assessment Number Student Name Student Number Date 4

5PROJECT ON DESIGNING AN ADVANCED DIPLOMA IN ERP SYSTEM
The Work Breakdown Structure
Advanced Diploma
Training in ERP Systems
Start Project Initiation
Defining the goals
and objectives of
the entire training
Preparing of Project
Plan
Discussion with
external Training
team
Estimation of
Budget for training
Sanction of Money
Defining of training
requirements
Preparing a proper
training plan
Making of
presentations and
documents needed
during training
Preparation of
Training Sessions
and Modules
Purchasing of
Software
Installing of ERP
based software
Conduction of Training
Activities
Trainees are taught
with the basics
Examination
Conducted on their
learning
Trainees are taught
on the next part of
training
Final Examination
conducted
Survey Conducted
Project Closeout
Survey Conducted
on Teachers
Signing of
Documents
Distribution of
Forms
Sanction of Money
End Project
(Fig 2: The Work Breakdown Structure of the Project)
(Source: Created by author)
Unit Assessment Number Student Name Student Number Date 5

6PROJECT ON DESIGNING AN ADVANCED DIPLOMA IN ERP SYSTEM
The Project Gantt chart
ID Outline
Number
Task
Mode
Task Name Duration Start Finish Predecessors
0 0 Advanced
Diploma Training
in ERP Systems
31 days Thu
07-02-19
Thu
21-03-19
1 1 Start 1 day Thu 07-02-19Thu 07-02-19
2 2 Project Initiation 5 days Fri 08-02-19 Thu 14-02-19
3 2.1 Defining the
goals and
objectives of
the entire
training
1 day Fri 08-02-19 Fri 08-02-19 1
4 2.2 Preparing of
Project Plan
1 day Mon
11-02-19
Mon
11-02-19
1,3
5 2.3 Discussion
with external
Training team
1 day Tue
12-02-19
Tue
12-02-19
4
6 2.4 Estimation of
Budget for
training
1 day Wed
13-02-19
Wed
13-02-19
5
7 2.5 Sanction of
Money
1 day Thu
14-02-19
Thu
14-02-19
6
8 3 Defining of
training
requirements
10 days Tue
12-02-19
Mon
25-02-19
9 3.1 Preparing a
proper
training plan
1 day Tue
12-02-19
Tue
12-02-19
4,3
10 3.2 Making of
presentations
and
documents
needed
during
2 days Wed
13-02-19
Thu
14-02-19
9
11 3.3 Preparation of
Training
Sessions and
Modules
7 days Fri 15-02-19 Mon
25-02-19
10
12 3.4 Purchasing of
Software
1 day Fri 15-02-19 Fri 15-02-19 7
13 3.5 Installing of
ERP based
software
3 days Mon
18-02-19
Wed
20-02-19
12
14 4 Conduction of
Training
Activities
15 days Tue
26-02-19
Mon
18-03-19
15 4.1 Trainees are
taught with
the basics
5 days Tue
26-02-19
Mon
04-03-19
11,12,13
16 4.2 Examination
Conducted on
their learning
1 day Tue
05-03-19
Tue
05-03-19
15
17 4.3 Trainees are
taught on the
next part of
training
7 days Wed
06-03-19
Thu
14-03-19
16
18 4.4 Final
Examination
conducted
1 day Fri 15-03-19 Fri 15-03-19 17
19 4.5 Survey
Conducted
1 day Mon
18-03-19
Mon
18-03-19
18
20 5 Project Closeout 4 days Mon
18-03-19
Thu
21-03-19
21 5.1 Survey
Conducted on
Teachers
1 day Mon
18-03-19
Mon
18-03-19
18
22 5.2 Signing of
Documents
1 day Tue
19-03-19
Tue
19-03-19
19
23 5.3 Distribution of
Forms
1 day Wed
20-03-19
Wed
20-03-19
22,21
24 5.4 Sanction of
Money
1 day Thu
21-03-19
Thu
21-03-19
23
25 6 End Project 0 days Thu 21-03-19Thu 21-03-1924 21-03
S W S T F M T S W S T F M T S W S T
28 Jan '19 04 Feb '19 11 Feb '19 18 Feb '19 25 Feb '19 04 Mar '19 11 Mar '19 18 Mar '19 25 Mar '19
(Fig 3: Gantt chart of the Project)
(Source: Created by author)
Unit Assessment Number Student Name Student Number Date 6

7PROJECT ON DESIGNING AN ADVANCED DIPLOMA IN ERP SYSTEM
Task 3
Strategy Explanation for Managing Project Human Resources in some situations:
 Determination of Resource Requirements – The HR team should abide by the
necessities of the assigned departments in order to detect the tools that could be used by
employees. This would also have an impact over their ability of performing their roles
(Hornstein 2015). An example of such strategy is that a certain audit over software and
hardware could be undertaken in a joint manner for understanding the gaps within the
tools and thus facilitate with more organized form of workforce.
 Assigning of Responsibilities – The HR department should be able to understand the
qualities or talents within each individual. Thus they should assign responsibilities to
such individuals who would be diligent in performing the given task. For example, the
HR department should acknowledge the skills of an individual and thus assign a highly
qualified employee to become the project manager of the concerned project (Bratton and
Gold 2017). This would ensure that the project meets all the success criteria’s and is also
accomplished within the proper deadline.
 Addressing of Skills Gap based on Learning and Development – The HR department
should be able to access the skills within each of the employee. Based on facts gathered
during the evaluation phase, the gap in the skills of an employee would be recognised and
thus proper training would be provided accordingly. Based on the concerned project, one
such example could be identified as – The HR department should understand the gap in
skills of the new employees about the knowledge of ERP systems. Hence, they should
implement the best trainers to impart training on their learning and development skills.
Unit Assessment Number Student Name Student Number Date 7

8PROJECT ON DESIGNING AN ADVANCED DIPLOMA IN ERP SYSTEM
 Overcoming of Shortfalls in Performance – Each of the performance criteria’s should
be accessed properly. Any kind of shortfalls within the performance of each individual
should be properly evaluated and accessed properly. One such example that could be
considered is – The HR department should access the growth of skills within each of the
individual and their performances (Storey 2014). Any kind of shortfalls within their
performance should be properly acknowledged and thus appropriate measures should be
taken in order to improve their skills so that there would not be any kind of lack within
their performance.
 Motivation of the Team – The HR department should also provide enough motivation to
the team members so that they would be able to cooperate with the organisation and thus
develop much better kind of outputs. For example, the HR’s within the organisation can
organise seminars and thus produce presentations based on providing the employees with
enough form of motivation (Nankervis et al. 2016). They can also improve the payment
structure, work hours scheduling and other innovative things that could be helpful for
motivating the employees and thus they could put more focus on the work.
 Resolution of Conflicts – Timely review of the progress of the project would be able to
ensure that there would be no kind of conflicts within the development phase of the
project. For example, a proper leadership quality within the project manager would help
them in listening to the complaints of the employee (Ansoff et al. 2019). They should
thus analyse the situation and provide effective solutions based on preventing the
situation of conflict within the organisation.
Task 4
This part has been done in the template file
Unit Assessment Number Student Name Student Number Date 8

9PROJECT ON DESIGNING AN ADVANCED DIPLOMA IN ERP SYSTEM
Task 5
One of the Root Cause Analysis that could affect the concerned project is based on
System Implementation Training. Adequate training is highly required to know the basic
criteria’s of the implementation and working procedures of the ERP system. The arrangement of
proper and highly knowledgeable trainers who would impart training is highly required (Latino,
Latino and Latino 2016). This would ensure that the employees would be motivated based on
using of the system.
Task 6
The factors that should be considered during measuring of the performance of an
individual against agreed criteria are:
 Time Management – This can be considered as the most important factor when
measuring the performance of an individual. It should be highly ensured that an
individual would complete the assigned work within the proper deadline (Koopmans et
al. 2014). It could also be measured as how the individual would manage their daily
schedule of other works in comparison to a certain work.
 Quality of Work – The quality of work abilities is an important measuring criteria that
would be needed to be accessed properly. There should be some set guidelines within
each project. The quality of the produced work of an individual should be measured
against the set criteria in order to ensure that the work has been done as per the set
criteria.
Unit Assessment Number Student Name Student Number Date 9

10PROJECT ON DESIGNING AN ADVANCED DIPLOMA IN ERP SYSTEM
 Appearance and Personal Habits – Both of these factors play a major role within an
organisation. Each organisation has their own set of codes and conduct based, which are
primarily been followed by employees (Laihonen, Jääskeläinen and Pekkola 2014).
Personal habits of each of the employees should also be taken into consideration when
measuring the performance of an individual within the work culture.
Task 7
This part has been done in the template file
Task 8
The techniques based on management and improvement of the performance of an
individual are:
 Use of SMART Goals – The abbreviation for SMART is Specific, Measurable,
Achievable, Realistic and Time-bound. Realistic nature within employees would provide
them ownership and thus also encourage them in achieving their goals.
 Prioritizing on Employee Development – This technique can be ensured for employees
to understand their goals on career based within an organisation. The organisation should
also ensure that there is no gap in skills that might exist within the employees (Rothwell,
Hohne and King 2018). Highly prioritizing on developing the skills of the employee
would be of much benefit to the employee and organisation. It would also help in
maintaining and improvement of the satisfaction levels of the employee.
Unit Assessment Number Student Name Student Number Date 1
0

11PROJECT ON DESIGNING AN ADVANCED DIPLOMA IN ERP SYSTEM
Task 9
It has always been considered as a good practice to review the entire progress of the
project based on properly delivering the deliverables of the project and understanding the
benefits of the overall business. The conduction of the post implementation performance review
should be properly timed based on allowing final form of improvements for benefiting the
project (Liou, Chuang and Tzeng 2014). Conducting this review would ensure that the project
has been successfully been achieved and thus the client would be satisfied with the project.
Unit Assessment Number Student Name Student Number Date 1
1