Project Management Plan: Planning a Family Reunion in Palm Island, FL

This project presents a comprehensive project management plan for a destination family reunion in Palm Island, Florida, designed for 150 people. It outlines the project's concept, focusing on strengthening family relationships and preserving heritage. The project includes a detailed 32-day timeline, broken down into initiation, planning, execution, and closure phases, with specific tasks and durations. A budget of $222,360 is allocated across various activities, including event coordination, accommodation, and activities such as family adventures and tours. The project highlights the benefits of family reunions, such as fostering intergenerational connections and creating lasting memories. The project concludes with an action request for professor approval and a bibliography of relevant project management resources. The project aims to provide a structured approach to planning and executing a successful family reunion.

Running head: PROJECT MANAGEMENT
Project title: Planning a destination family reunion for 150 people in Plam Island, Florida
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
1. Project concept.......................................................................................................................2
2. Proposed timeline...................................................................................................................2
3. Project budget.........................................................................................................................3
4. Benefit from the project........................................................................................................5
5. Action request........................................................................................................................6
Bibliography...............................................................................................................................7

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PROJECT MANAGEMENT
1. Project concept
The project mainly focuses on planning a destination family reunion for 150 people in
Plam Island, Florida. The main goal of the family reunion is to establish healthy family
relationships for fostering intergenerational relationships and for encouraging family bonds.
In addition to this, the destination family planning would be helpful in preserving the heritage
of the family. The main objectives of the project are as follows:
 To plan a family reunion for 150 people in Plam Island, Florida
 To complete the project within 32 days
 To finish the entire project within the budget of around $222,360.00
2. Proposed timeline
The family reunion trip will be completed with 32 days. The timeline for the reunion
project is provided below:
Task Name Duration Start Finish
Planning a destination family reunion
for 150 people in Plam Island, Florida
32 days Tue 01-05-18 Wed 13-06-18
Initiation phase 3 days Tue 01-05-18 Thu 03-05-18
Conversation about the trip 1 day Tue 01-05-18 Tue 01-05-18
Selecting correct date 1 day Wed 02-05-18 Wed 02-05-18
Selecting a leader for coordinating
the trip
1 day Thu 03-05-18 Thu 03-05-18
Planning phase 10 days Fri 04-05-18 Thu 17-05-18
Selecting the right destination 2 days Fri 04-05-18 Mon 07-05-18

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PROJECT MANAGEMENT
Discussing the budget for the trip 1 day Tue 08-05-18 Tue 08-05-18
Book a date 3 days Wed 09-05-18 Fri 11-05-18
Book flight 2 days Mon 14-05-18 Tue 15-05-18
Booking accommodation 2 days Wed 16-05-18 Thu 17-05-18
Execution phase 18 days Fri 18-05-18 Tue 12-06-18
Family adventure 3 days Fri 18-05-18 Tue 22-05-18
Ski resort 3 days Wed 23-05-18 Fri 25-05-18
Charlotte Harbour tours 3 days Mon 28-05-18 Wed 30-05-18
Hooked on SUP 1 day Thu 31-05-18 Thu 31-05-18
Stump pass beach state park 3 days Fri 01-06-18 Tue 05-06-18
Gulf Island tour 1 day Wed 06-06-18 Wed 06-06-18
Ordering personalized souvenirs 1 day Thu 07-06-18 Thu 07-06-18
Brining photo albums 1 day Fri 08-06-18 Fri 08-06-18
Taking group photos 1 day Mon 11-06-18 Mon 11-06-18
Making music video 1 day Tue 12-06-18 Tue 12-06-18
Closure phase 1 day Wed 13-06-18 Wed 13-06-18
Returning to home 1 day Wed 13-06-18 Wed 13-06-18
3. Project budget
It is identified that $222,360 is needed in order to complete the reunion project. The
budget for each of the project activities are provided below:
Task Name Duration Resource Names Cost

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PROJECT MANAGEMENT
Planning a destination family
reunion for 150 people in
Plam Island, Florida
32 days $222,360.00
Initiation phase 3 days $1,120.00
Conversation about the trip 1 day Event coordinator $320.00
Selecting correct date 1 day Event manager $400.00
Selecting a leader for
coordinating the trip
1 day Event manager $400.00
Planning phase 10 days $54,080.00
Selecting the right
destination
2 days Event planner $720.00
Discussing the budget for
the trip
1 day Event planner $360.00
Book a date 3 days Event planner $1,080.00
Book flight 2 days
Event organizer, Event
planner
$1,200.00
Booking accommodation 2 days
Event planner,
Expenditure for
travelling[1]
$50,720.00
Execution phase 18 days $166,760.00
Family adventure 3 days
Event coordinator,
Event planner
$2,040.00
Ski resort 3 days Event organizer,
Accommodation
$70,720.00

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PROJECT MANAGEMENT
cost[1]
Charlotte Harbour tours 3 days Event coordinator $960.00
Hooked on SUP 1 day Event organizer $240.00
Stump pass beach state park 3 days
Event manager,
Expenditure for
travelling[1]
$51,200.00
Gulf Island tour 1 day Event coordinator $320.00
Ordering personalized
souvenirs
1 day
Event organizer, Other
additional cost[1]
$40,240.00
Brining photo albums 1 day Event coordinator $320.00
Taking group photos 1 day Event coordinator $320.00
Making music video 1 day Event manager $400.00
Closure phase 1 day $400.00
Returning to home 1 day Event manager $400.00
4. Benefit from the project
It is identified that due to family reunion, number of benefits can be achieved:
Schedule time together: The main purpose of arranging the family reunion is to
spend time with the family members. Scheduling proper time to spend quality time with
family member is necessary for enhancing intergenerational relationships
Personal history: In family reunion, all the members of the family generally get a
chance of learning something new. Spending time with family members generally let hearing
as well as telling stories that will otherwise go unsaid.

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PROJECT MANAGEMENT
Un-rushed family time: It is identified that planning a reunion for the family
members is considered as an excuse for getting away from the daily lives for enjoying
another part of the world. It generally helps in providing chances of trying something new for
building bonds and for sharing new experiences with various members of the family.
5. Action request
Approval from the professor is mainly required as an action request.