Detailed Examination of Govdept Enterprise Architecture Report

This report provides a comprehensive analysis of Govdept's enterprise architecture, focusing on the alignment of IT with organizational goals. It explores a comprehensive roadmap for improving performance, innovating IT, and reforming organizational structure. The report details the five key roles of IT, including inventory management, communication, data analysis, and customer relationship building. It also outlines five key EA artifacts, such as standards, technology reference models, business capacity models, roadmaps, and solution overviews, delivered within 2-3 months. The importance of taxonomy of documentation and the role of operating models in task distribution and conflict reduction are also discussed. The report further examines the role of standards and landscapes in EA implementation, five types of IT initiatives, various considerations in EA artifacts, and five subtype visions used for implementation. The report emphasizes the importance of stakeholder needs, customer satisfaction, and long-term growth strategies for effective enterprise architecture implementation.

ENTERPRISE
ARCHITECTURE
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TABLE OF CONTENT
INTRODUCTION...........................................................................................................................3
1 Comprehensive roadmap..........................................................................................................3
2 Five roles that information technology play in govdept...........................................................4
3 Five key EA Artifacts that are delivered within 2-3 months....................................................4
4 Importance of taxonomy of documentation..............................................................................5
5 Operation model.......................................................................................................................6
6 Role of standard and landscape in implementation of Govdept EA.........................................6
7 Five types of IT initiatives........................................................................................................6
8 Various considerations in EA Artifacts....................................................................................7
9 Five subtype vision that are used in implementation of EA Artifacts......................................7
CONCLUSION................................................................................................................................8
REFERENCES................................................................................................................................9
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INTRODUCTION
Enterprise architecture is a process that organise various operation, function and
structure of firms and effective implementation of IT with alignment of organisational goals and
objectives. It is complex process to implement within firm as lot of time and effort are invested
by top management and IT manager to formulate effective strategies so that it can grow and
survive for longer period of time. This report is about govdept that has ineffective organisational
structure and use obsolete technology thus it had impacted on performance and productivity of
firm. The report describes about comprehensive roadmap and role that information technology
play in effective implementation of various strategies. It also explain why taxonomy of
documentation is important and role that standard and landscape plays in Govdept.
1 Comprehensive roadmap
It state company strategies and various plan or step that it is planning to take in near
future within 2-3 years so that it can gain competitive advantages and increase its market share.
Such as:
Improves its performance: Company has analysing and evaluating its current technology and
organisational structure in order to find areas in which it lacks that need to be improved for
achievement of goals. It can analysis its capabilities and existing strength within time period of
1-2 month on basis of various strategies can be formulated so that it can gain competitive
advantages (Lopez, Segura and Santórum, 2019).
Innovation in IT: Govdept has illustrated in comprehensive roadmap that it need to innovate its
information technology so that company can easily gather large amount of data and analysis it
effectively for preparation of strategies to influence customers to make purchase and employees
to work hard. Govdept can innovate its information technology within 7-8 month to provide
better services to customers.
Appropriate organisational structure: Third step that govdept has planned to take is to reform
its organisational structure and clearly define roles and responsibilities of each employees so that
common goals can be achieved. It helps in reducing feeling of “us and them” and building strong
relationship among employees so it can be implemented within 1 -2 years.
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Effective monitoring: Company has planned to effectively monitor various functions performed
by employees and effective implementation of its strategies (Lindström, Nyström and
Zdravkovic, 2017). Govdept has planned to develop continuous monitoring process and analysis
performance with set standard so it can be performed within 2-3 months.
2 Five roles that information technology play in govdept
Information technology helps in effective collection of large number of data that are used
by top management of firm to formulate competitive strategies for growth and expansion of
business. Therefore various roles of IT in implementation of plan in govdept are as follows:
Helps in effective management of inventory: IT of Govdept helps in management of inventory,
storage of sufficient amount of raw material so that customers needs can be fulfilled within
limited time and cost. Accurate data related to current inventory and future to be required helps
in reducing wastage an effective utilisation of resources for organisational goals (Tambo, 2017).
Promote effective communication: It also helps in effective communication between
employees and various departments in govdept through use of emails, video conferencing and
social media.
Useful in management of information: Company can easily monitor and track that it had
achieved desired sales and target through various information about performance, turnover and
production and cost incurred while operating different function.
Develop and build strong relationship with customers: IT department helps in collecting
information about customer’s experience, various problems that they have faced and are their
problem resolved or not (Saepurrahman and Sumitra, 2019). Thus helps in building strong
relationship and satisfying need of customers beyond their expectancy.
Analysis data: Another role of IT is to analysis information and data gather to effectively
formulate strategies to motivate employees to work hard and improve their performance. At the
same time analysis data is used to identify recent trends related to customer preference and taste
so that company can gain competitive advantages.
3 Five key EA Artifacts that are delivered within 2-3 months
Various key points are includes in EA Artifacts of govdept so that performance and
productivity of company can increase and it can enhances its brand image and customers
satisfaction. Key point of EA Artifacts are as follows:
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Standard: EA Artifacts that are delivered in 2-3 month has stated standard and principle that
need to be followed by each and every employee that is working within firm(Szabó and Öri,
2017). IT and special consultant of Govdept has defined particular process or network protocol
that company will use in order to communicate with employees.
Technology reference model: IT of govdept has planned set of technology to be used and for
which time period so that they cannot be obstacle and company can gain competitive advantages.
Top management and consultant of company continuously evaluate and monitor technology so
that homogeneity technology can be used and effective IT landscape.
Business Capacity model: Company has effective use business capacity model in EA artifacts
as it state capacity of business such as it resources, number of customers it can handle, objective,
strategy and partners. IT with consult of top management has decided to investment in best
opportunity or IT investment so that shareholders funds can be maximised.
Roadmap: It describe about various steps that company will take in near future or initiative that
are taken by IT, various investment that it will make in particular time period so that goals can be
achieved.
Solution overview: Govdept has also prepared in advanced solution overview so that
shareholder can easily decided to invest in best possible investment. IT and consultant by
analysing project provide an estimation of value, cost, risk and impact of project, benefits and
time frame within which outcome can be gathered.
4 Importance of taxonomy of documentation
Taxonomy of documentation refers to classification or segregation of large amount of data
and information into sub part by assigning different name for effective operation of business.
Govdept has implemented Taxonomy of documents on basis of two factors what are the rules,
changes and structure of firm. On the other hand how the company will implement various
function and operations so that goals of firm can be achieved such as technology to be used by
firm to deliver qualitative service to customers (Kempegowda and Chaczko, 2018). Firm also
decide language and medium that can be used by firm to communicate with its employees and
customers. Separate document is made that state company rules and regulation that need to be
followed by every employee whose is working for company. A document that describe govdept
organisational structure so that roles can be easily assigned and work can be coordinated towards
common objectives. Therefore taxonomy of document is important as it helps in maintenance of
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proper record various steps and standard that need to be followed and legal laws that are
implemented by company for safety and security of employees. Company by making different
document can easily decide various investment opportunities in which it can invest and monitor
performance of firm with standard goals so that step can be taken for improvement of activities.
5 Operation model
Operating model define the way company deliver qualitative services and products to
customers and run whereas function and operation so that it can achieve its desired goals. It is
important in govdept as helps in distribution of task to be performed by each employee in order
to achieve company goals (Proper and et.al., 2018). At the same time it reduce chances of
conflict and contradiction between employees regarding task to be performed and promote
effective communication so that company can easily face various threats and effectively utilise
opportunities. Operating models helps in effective utilisation of available resources and
improving performance of employees, morale and retention within firm.
6 Role of standard and landscape in implementation of Govdept EA
For effective implementation of govdept EA standard and landscape also plays an
important role as they describe a particular way in which various activities and function of
company need to perform. Standard helps in maintained of quality of products and services that
need to be delivered by Govdept to customers for long term growth and success (Vallerand,
Lapalme and Moïse, 2017). Appropriate landscape, positioning of technology, good working
environment helps in increase motivation and morale level of employees to work hard. Good
working environment and landscape promote timely completion of task and building of strong
relationship among employees so that best and qualitative products and services can be provided
to customers.
7 Five types of IT initiatives
To maximise production: IT department can take initiative to effective track and control
various resources in order to reduce wasteful practices and cost incurred for growth and
expansion of business (Banaeianjahromi and Smolander, 2019). Customised information can be
exchanged to large number of employee to perform various functions so that govdept can
achieve its objectives.
Coordination of work: Various activities and function of employees can be coordinated and
collaborate in the cloud through use of information technology. Different types of apps provide
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online working environment so that employees can easily communicate with each other and
work together for common goals.
IT take initiate to improve its security: Information technology department of Govdept plays
an important role in marinating security of all crucial data that are used by firm to gain
competitive advantages and increase its market share. Due to increasing cybercrime it is
responsibilities of IT to effectively secure its data and information.
To collect accurate data: It is another important role or imitative of IT to gather accurate and
correct data so that company can formulate effective strategies to satisfied need of customers and
employees working within firm.
To effective align IT investment with organisational goals: IT department of govdept has to
make investment in best possible sources that can maximise shareholder wealth and helps in
achievement of goals.
8 Various considerations in EA Artifacts
EA Artifacts of govdept has to considered interest and level of participation of various
stakeholder of company to formulate effective strategies of firm. It should provide appropriate
training and development, compensation and incentives to employees so that they can perform
hard for company growth. Needs of customers has to be kept in mind while making EA Artifacts
as company is run and operated mainly to satisfy need of people (Lopez, Segura and Santórum,
2019). Investors of Govdept have high power and high interest in functioning of company so
while deciding effective implementation of IT and organise resource company has to meet need
of such people on prioritise basis for smooth operation of business.
9 Five subtype vision that are used in implementation of EA Artifacts
Different type of subtype vision that are formulated by top management and IT
department of Govdept for implementation of EA Artificats are as follows:
To gain competitive positioning: One of the subtype visions of EA Artifacts is to promote
growth and success of firm and enhance its position through improvement in performance and
quality of services provide to customers (Saepurrahman and Sumitra, 2019). Therefore increase
in qualitative of products helps company in gaining competitive advantages.
Long term growth: EA Artifacts want long term growth and survival of business thereby
formulates such strategies that help company in effective operation in current as well as future
situation.
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Improve its organisational structure: Another objective of EA Artifacts is to improve or
redesign organisational structure so that work of various individual can be easily coordinated
towards common goals of firm. It also helps in effective distribution of roles and responsibilities
and bringing harming among people to improve their performance.
To maximise shareholders fund: EA Artifacts objective is to maximise shareholders fund and
increase profitability of company through investment in innovative technology. Use of
innovative technology helps in reduction of wastage and effective utilisation of resources.
To enhance brand image and customer satisfaction: Govdept has implemented EA Artifacts
to improve its brand image and gain maximum customers satisfaction through improvement in
technology and performance of employees.
CONCLUSION
From the above report it can be concluded that information technology helps in collecting
large number of information about recent trends in customers taste, preference and technology so
that it can take competitive advantages. It can also be illustrated that EA Artifacts helps in
formulation of various strategies by considering view point of various interest people such as
customers, employees. At last it can be explained that enterprise architecture is useful in
effective implementation of organisational strategies and promote growth and success of firm for
longer period of time.
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REFERENCES
Books and Journals
Banaeianjahromi, N. and Smolander, K., 2019. Lack of communication and collaboration in
enterprise architecture development. Information Systems Frontiers, 21(4). pp.877-908.
Kempegowda, S. M. and Chaczko, Z., 2018, December. The optimum number of Principles ideal
for Enterprise Architecture practice. In 2018 26th International Conference on Systems
Engineering (ICSEng) (pp. 1-4). IEEE.
Lindström, N., Nyström, B. and Zdravkovic, J., 2017, November. An Analysis of Enterprise
Architecture for Federated Environments. In IFIP Working Conference on The Practice
of Enterprise Modeling (pp. 156-170). Springer, Cham.
Lopez, C. P., Segura, M. and Santórum, M., 2019, March. Framework to Develop a Business
Synergy through Enterprise Architecture. In Proceedings of the 2019 2nd International
Conference on Information Science and Systems (pp. 125-129).
Proper, H. A and et.al., 2018, October. Enterprise Architecture Modelling: Purpose,
Requirements and Language. In 2018 IEEE 22nd International Enterprise Distributed
Object Computing Workshop (EDOCW) (pp. 162-169). IEEE.
Saepurrahman, I. and Sumitra, I. D., 2019, November. Designing Enterprise Architecture for
Sports Information System Platform Using the Open Group Architecture Framework
Architecture Development Method. In IOP Conference Series: Materials Science and
Engineering (Vol. 662, No. 4, p. 042013). IOP Publishing.
Szabó, Z. and Öri, D., 2017, December. Information strategy challenges in the digital era how
enterprise architecture management can support strategic IS planning. In 2017 11th
International Conference on Software, Knowledge, Information Management and
Applications (SKIMA) (pp. 1-8). IEEE.
Tambo, T., 2017, April. Enterprise Architecture beyond the Enterprise-Extended Enterprise
Architecture Revisited. In International Conference on Enterprise Information
Systems (Vol. 2, pp. 381-390). SCITEPRESS.
Vallerand, J., Lapalme, J. and Moïse, A., 2017. Analysing enterprise architecture maturity
models: a learning perspective. Enterprise Information Systems, 11(6). pp.859-883.
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