Develop Workplace Sustainability Policy Report - IBIS - SIT50416

This report, prepared for IBIS as part of the SIT50416 Diploma of Hospitality Management, focuses on developing and implementing a comprehensive workplace sustainability policy. It begins by defining the scope of the policy, outlining its purpose to minimize environmental impact across all IBIS operations, and setting the framework for sustainable practices. The report details the listing of information sources, including government guidelines and industry standards, and presents meeting agendas and minutes for policy discussions. The core of the report encompasses the development of the sustainability policy itself, including its scope, definitions, policy statements, responsibilities, and processes for achieving sustainability goals. The report also covers the communication of the policy, implementation strategies focusing on reduce, reuse, and recycle programs, action plans for continuous improvement, and record-keeping procedures. Finally, the report addresses the review process and provides examples of policy implementation, including email communications, workshops, and website updates, to ensure the effective integration of sustainability into the workplace.

T-1.8.1
SUSTAINABILITY IN WORKPLACE REPORT FOR IBIS
SUBMITTED TO:
SUBMITTED BY:
SUSTAINABILITY MANAGER
DATE:
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Table of Contents
Task 1: Develop workplace sustainability policy..........................................................3
1. Scope of sustainability policy.........................................................................................3
2. Listing the type of information.....................................................................................10
3. Meeting agendas and minutes.......................................................................................11
1. Meeting Objective.........................................................................................................11
2. Attendees......................................................................................................................11
3. Meeting Agenda............................................................................................................12
4. Recommendations for policies for effectiveness, timeframes and cost........................12
5. Implementation of Strategy...........................................................................................13
Task 2: Communicate workplace sustainability policy...............................................14
1. Promoting the new workplace environmental sustainability policy.............................14
Task 3: Implementation of workplace sustainability Policy........................................15
1. Processes for Reduce, Reuse and Recycle environmental sustainability program.......15
2. Action (Strategy) Plan for Continuous Improvement for Resource Efficiency............16
3. Record Keeping for Sustainability Program.................................................................18
Task 4: Review Workplace Sustainability Implementation.........................................18
2. Modify Procedures........................................................................................................18
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Task 1: Develop a workplace sustainability policy
1. Scope of sustainability policy
Environmental Sustainability Policy
Policy number XXXXXXXXX Version XXX
Drafted XXXXXXXXX Approved by Board on XX/XX/XXXX
Responsible person XXXXXXXXX Scheduled review date XX/XX/XXXX
Purpose
IBIS need to strive towards the preservation of environmental sustainability for the entire
planet, through its various operation levels, practices, participating in the community of
practice and while participating in Australian social disclosure.
IBIS aims at maximization of resources utility by minimizing environmental negative impact.
They aim at enhancing awareness and communication of efforts according to a policy that
fosters environmentally responsible attitude in staffs, volunteers as well as amongst its users.
All IBIS staffs are obligated to conduct duties, limiting natural effect by encouraging staff
mindfulness, input and through support. With its aims on vitality, IBIS will reduce the level
of vitality measured.
IBIS conforms to laws and regulations applicable by reducing risks and developing
documented robust systems for implementing, monitoring, measuring and disseminating
environmental performance. It aims at applying it into operations and to a broader
community.
Scope
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The policy will be implemented to all activities of IBIS, to its XX/XX/XXXX
at XX/XX/XXXX. The policy is focussed upon high-risk environmental factors within the
department's Environmental Risk Assessment.
The policy will however not be for staff welfare such as health and safety related, as it is
undertaken by the Occupational Health and Safety (OHS) department’s program.
The Company will aim to provide programming to clients while maintaining an enhanced
social, ecological and economic parts. The core vision will be transformed into reality project
and practices which reduce heavy dependence of common assets, advances, advance vitality
effective items, initiate developments and innovations accommodating benefits for
customers, groups as well as the planet.
Definitions
Sustainability: Conducting operations in a matter taking into
consideration environmental responsibility
while striving for financial and social
responsibility. This would enable current
needs while carving a foundation for the
future.
Managing Performance The need for operations, social consideration
and environmental effect are undertaken
capable usage of benefits, such as control, gas,
water, advancement materials, transport, and
acquisitions, stimulating stewardship.
Making Ready for Sustainability Establishing a base for analysis of instructive
modules as well as administrative practices. It
is undertaken in a sensible manner over each
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operation within the organization in a
systematic manner
Biological sustainable Designs Reducing the natural impact of a building by
utilization of blueprint benchmarks and
processes.
Supporting Performance The operational performance will need to have
an ecological impact along with social duty.
This will incorporate efficient and successful
usage of various assets such as water, power,
gas, transport, developmental materials and
acquiring rehearses that initiates natural
stewardship.
Sustainability Training A relationship between educational modules,
research and regulatory practice with ground
administrators. The relationship has to be
focussed upon learning in a manageable
manner over the organization's operations.
Policy Statement
IBIS commitment in the enhancement of the organization's sustainability by instilling a
sustainable culture that promotes conducting operations that reduce environmental along with
social impact. It would enable the accommodation of sustainable practices and principles in
research and community engagement.
IBIS will achieve the statement by means of ;
o Guaranteeing maintainability through all key reports that are prepared by IBIS
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o Formation of an annual Sustainability Reporting procedure
o Progressing towards an environmentally sustainable awareness culture, that
adheres to responsible understanding
o Establishing standards for Ecologically Sustainable Design (ESD) in regards to
capital and framework activities.
o Initiating the process of research and development (R & D) that will instill an
ambiance for continued improvisation
o Forming an association with groups that respond to the community's needs for a
supportable future and providing administration
o Enabling a healthy and safe workplace for all staffs, employees, and volunteers
o Emerging as an environmentally responsible organization within the community
o Reusing and recycling of natural resources for their conservation
o Undertaking process within the organization that do not have an adverse impact
on the environment
o Making effective use of energy in the organization
o Undertaking efforts that encourage environmental protection understanding
o Improving environmental performance in a continuous manner
o Adopting processes of policy evaluation by adopting regular audits, self-
assessments, and implementations
Responsibility
In order to accomplish sustainability, the organizational goal and objectives laid down will be
followed. The goals and objectives will guide the maintainable processes in order to strive for
the organization. The organization will need to establish and express dedication towards
accomplishable goals while striving towards them by committing continuously towards the
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changed association. Statement: Company is striving to set up, improvise, continually
evaluate a culture of manageability along with the ecological commitment by its staffs,
through production network and exclusive partners.
It will undertake the Board’s responsibility in maintaining and application of regulations in
order to achieve its processes.
The CEO's responsibility will include the application of processes and policies.
Processes
 IBIS will need to create staff related guidelines, that can be followed by users and
volunteers towards appropriate environmental procedures. Appropriate training will
be imparted to ensure practices are applied,
 In the case of endangered safety, health or environmental issues, IBIS will act in a
manner to correct such a condition. Such incidents will be reported to authorities and
parties as deemed appropriate.
 All appropriate steps that are able to attain governmental and voluntary requirements
will be undertaken by IBIS. Stringent necessities of environmental policies will be
adhered to along with compliance with governmental procedures.
 IBIS will continually evaluate environmental management systems by undertaking
audits and self-assessments of compliance alongside policies.
 IBIS will undertake efforts for maintaining an honest and open dialogue with its
stakeholders, staffs and the public regarding health, environment and safety
performance for operations and services.
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 IBIS will make sure staffs, volunteers and contractors are informed and diligently
adhere to policies and report regarding health, environment and safety issues in
regards to the management such that immediate actions can be taken.
Legislative Context
o Protection of the Environment Operations Act 1997 (NSW)
Environmental protection goal implies;
(a) A goal which is connected to expected environmental outcomes, and
(b) A goal which enables the creation of strategies for human activities management
impacting the environment
The above enactment is approved by the Enforcement Officers from Protection
Authority. The core aim of this enactment is;
 Protect, re-enforce and improvise the planet’s nature
 Provide information to the community and society regarding the planet
 Provide open doors to communities for the purpose of natural insurance
 Reduce, recycle harmful wastes, measure non-recyclable materials, reuse or
recoup materials such that dangers to communities and society can be
reduced
 Work Health and Safety (WHS) Act 2011
The Work Health and Safety Act 2011 ensure wellbeing, welfare, and security for
all work specialists. It provides security and wellbeing of individuals, who are
engaged in work.
All workers are protected by the WHS Act along with;
 Laborers
 Workers on contract
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 Outworkers
 Subcontractors
 students and understudies
 Volunteers
 Work encounter understudies
 Managers at work
The WHS Act provides assurance for the existing populace by ensuring their
wellbeing and security, while performing hazardous work exercises.
Related Documents
 Purchasing Policy
 Risk Management Policy and Procedure
 Code of Ethics
 Employee Feedback Form
 Workplace Health and Safety – General Policy and Procedure
 Workplace Safety Checklist
Implementation
Example:
A Sustainability Policy will be adopted and communicated in an appropriate manner;
 Email memorandum to the staff and management for its review and feedback.
 Informing workshops to be hosted with Sustainability Champions.
 Meetings and introductions to appropriate partners to take place.
 Sanction on Sustainability @ ds site.
 On the website of MNMK Education updation of ‘Current News’ and the ‘What’s
New’ in the ‘Strategies and Processes pages.
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 IBIS will entail all communications to stakeholders and employees
2. Listing the type of information
 Referring to the IBIS sustainability initiatives on page 7
 Websites referred to;
o GRI Standards
https://www.globalreporting.org/standards
o Australian Government ICT Sustainability Plan
See Mandatory Environmental Standards section
o https://www.environment.gov.au/sustainability/government/ictplan/guidance-
materials
o Develop Workplace Policy and procedures for Sustainability Plan
http://www.regionalskillstraining.com/sites/default/files/content/WIP
%204%20AHCWRK511A.pdf
o Department of Environment and Energy
https://www.environment.gov.au/energy/efficiency
o Energy Efficiency Opportunities Bill 2017
https://www.legislation.gov.au/Details/C2005B00167
Source of information Information
Government departments Relevant laws, bylaws, regulations
pertaining to workplace
sustainability
Green office program Raise environmental awareness
Australian Government ICT
Sustainability Plan
Relevant laws, bylaws, regulations
pertaining to workplace
sustainability
Green purchasing Buying products and services that
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minimize negative environmental
impacts over their life cycle of
manufacturing, transportation, use,
and recycling or disposal.
ISO 14001:1996 Environmental
management systems life cycle
analyses
Gives requirements for an
environmental management system,
to enable an organization to develop
a policy and objectives taking into
account legislative requirements and
information.
Department of Environment and
Energy
Energy savings, electricity prices,
rating, business advice and
programs
3. Meeting agendas and minutes
MEETING AGENDA
Meeting/Project Name: Appropriate strategy study of sustainable workplace policy
Date of Meeting: XX/XX/XXXX Time: X:00 pm
Meeting Facilitator: Location: Meeting room
1. Meeting Objective
Minimize resource use, reduce toxic and hazardous chemical use, and adopt a lifecycle management
approach
2. Attendees
Name Department/Division E-mail Phone
A Project manager [e-mail] XXXXXXX
B HR team leader [e-mail] XXXXXXX
C Accounting team leader [e-mail] XXXXXXX
D Group manager [e-mail] XXXXXXX
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3. Meeting Agenda
Topic Owner Time
Study on effective management of in-house resource use Project manager
Reduced overall cost Accounting Manager
Strategy to minimize electricity consumption Group manager
Life cycle management method Accounting Manager
4. Recommendations for policies for effectiveness, timeframes, and cost
A policy for recommendation encompasses knowledge and practice for adhering to action for
sustainability. The policies include processes for employees that enable developing
knowledge to enhance sophistication levels as they initiate a reaction from the hotel into head
office. The sustainability action procedure includes;
 Initiating a case towards change – Analysing the case of sustainability by
assessment of the prevailing situation and then investigating into ideas and concepts,
by producing a case for change.
 Defining a scope for action – Analysing venues for applying the change through
evaluation of resources available and constraints, taking consent, and then developing
a statement for the agreed process for the action.
 Development of a proposal for action – Initiating and then selection of ideas, then
developing or molding them to ready them for action. Formulating, communication
and then supporting the proposal.
 Implementation of the proposal – Re-directing the change proposal into the course
of action.
 Evaluation and reflection – Addressing a successful endeavor into the actionable
course through an effectively applied procedure, then figuring of a future direction
along with learning that has been assimilated form it.
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