BSBSUS501: Developing Workplace Sustainability Policy & Procedures

This assignment provides a detailed solution for developing workplace sustainability policies and procedures, covering key aspects such as legislative compliance, information gathering from internal and external sources, policy development processes, and barriers to implementation. It includes a 'Go Green' simulation task that involves creating a workplace sustainability policy, defining its scope, developing policies and procedures, creating an implementation plan, and seeking approval. Furthermore, it addresses the communication of the policy, recording results, and reviewing the implementation, including identifying variances, analyzing issues, and modifying the policy accordingly. The solution emphasizes practical strategies for reducing environmental impact and promoting a sustainable workplace culture. Desklib offers a wealth of similar resources to support students in their studies.

Workplace Policy and Procedures for Sustainability
Name of the Student
Name of the University
Author Note

Assessment Event 1 – Short Answer Questions
Question 1
Outline of the legislation that relates to sustainability and provides an explanation
Legislation Explanation
The Minimum Wage Law-The Fair Labor
Standards Act of 2009
This act ensures that all the workers in the
organization receive a minimum wage or
remuneration for their work. This legislation
ensures that no workers under the age of 18 are
hired for any high risk job roles (Nilsen 2015).
The Workplace Safety-The Occupational
Safety and Health Act Of 1970
According to the occupational health and safety
act, each and every worker in the workplace is
subject to mental, social and physical wellbeing
(Raineri and Paillé 2016). The act prohibits
practices that are risky to the employees.
Question 2
Identification and explanation of internal and external sources of information that can be used
to plan and develop an organization’s sustainability policy.
Internal sources of information Explanation
Financial Information It is connected to the performance of the
company including relevant information
about the payment, costs, and taxes
(Rogge and Reichardt 2016). This can be

utilized to ensure that the organization
continues to run with profit.
Marketing Information This information is used to recognize the
successful and preferable services of the
company. This information is mainly
used to improve the business of the
organization and to keep the customers
happy
Sales and Administrative Information This information is used to identify the
markets of the products which are low
and not preferred. Besides administrative
information is used to build successful
relationship with the customers.
External sources of information Explanation
Government Governmental information is a reliable
source that is used to run the organization
legally and successfully. Besides this
information can be also utilized to
expand the business of the organization
with governmental grants.
Data Base and Research This information helps an organization to
accelerate the sales figure and the interest
level of their business (Raineri and Paillé
2016). Besides this information can be
utilized to analyze the sales statistics in

the business market.
Commercially provided Information This information can be utilized to make
the correct decision regarding the
business and to introduce new products
in the market.
Question 3
Typical processes that could be used in an organization to develop policy and procedures
The four main processes that the organizations follow to develop the procedures and policy of
the company are:
 The requirement- Organizations work out to understand what policies are required,
what the other competitor organizations have, what can be the uniqueness of the
organization (Markey, McIvor and Wright 2016). This process includes a gathering of
consultations and suggestions from people across the organization.
 The Drafting, refining and writing up the policies that are to be implemented.
 Approval and endorsement of the policies by the management committee.
 Promoting the policies in the workplace and collection of feedback and suggestions
for the areas of improvement.
Question 4
Outline typical barriers to implementing policies and procedures, and provide strategies to
address them

Barriers Strategies to overcome
Lack of the organizational support  Using examples of what another
organization in the market has done.
 Recognition of the sustainability
initiative by submission of award
applications (Eales and Sheate 2016).
Inadequate systems for managing data
or information
 Using internal financial management
systems to track the sustainable
procurement.
 Investigating the moves of the
external companies (Ammendolia et
al. 2016)
Difficulty in dealing with the
governmental agencies
 Making a good partnership with the
federal agencies and the state for the
grant of applications (Hák,
Janoušková and Moldan 2016).
 Organizing conferences with the
governmental agencies to progress
issues that are difficult.
Barriers Strategies

Running head: WORKPLACE POLICY AND PROCEDURES FOR SUSTAINABILITY
Assessment Event 2: Go Green Simulation
Task 1: Develop Workplace Sustainability Policy
1.1 Gather information
Both internal and external sources of information are utilized by the company to make
correct business decisions and strategies. Both primary data sources and secondary data
are used while making the policy framework for the workplace development. The three
important sources of information are Databases and Research, Manufacturing information
and Trade groupings (Markey, McIvor and Wright 2016).
Companies tend to engage in activities that impact or affect the environment by the use of
different resources. Hence the creation of the sustainability management policy is
important since it allows the organization to monitor and control the impacts and attaining
the environmental objectives (Rogge and Reichardt 2016). This will result in making the
concept of sustainability an integral portion of the business activity. Achievement of the
effective implementation of the policy includes development of sustainability policies and
procedures, effective communication with the stakeholders, implementation of the policy
and conducting revise on daily basis to promote continuous improvement (Salvioni and
Astori 2015).

WORKPLACE POLICY AND PROCEDURES FOR SUSTAINABILITY 1
Figure 1 Source: (Rezapouraghdam, Alipour and Arasli 2018)
Implement the solution
Monitor Progress
Results
Procedures
Compromise
Inform stakeholders
Develop a plan

WORKPLACE POLICY AND PROCEDURES FOR SUSTAINABILITY 2
1.2 Develop scope
The sustainable development project of the company includes certain factors that promote
sustainability among the environment of the organization. It includes recycling of the
usable products like papers, minimum use of resources and reduction in the use of toxic
and hazardous substances (Norton, Zacher and Ashkanasy 2014). Environmentally
sustainable work practices are those reduce the harm on the environment and reduce the
wastage of resources used. Some of the general guidelines for the sustainable
environment at work are:
 Reduction in the use of goods or products which bans the generation of wastes
products.
 Reduction of waste by availing products that have minimal packaging and the
products which can be utilized productively and recycled later on.
 Reusing of containers and packaging of products (Yun et al. 2015).
 Recycling of waste materials in to usable materials of production.
 Practicing disposal of waste safely to make it less harmful.
1.3 Develop policies and procedures
The procedures for each policy statements for developing the work place sustainability
plan includes Fair Trade Policy and Workplace Comfort Guidelines (Kim et al. 2017).
The organization targets to minimize the impact of threats to the environment through
some of the general policy factors. It includes, providing a safe and healthful workplace,
having a culture that is environmentally sustainable, conserving natural resources by

WORKPLACE POLICY AND PROCEDURES FOR SUSTAINABILITY 3
recycling and reusing resources, enhancing awareness among the employees of the
organization to motivate them for maintaining a sustainable environment in the
workplace.
Policy statement- Managing systematic impacts
Procedures:
 Reduction of pollution and waste and greenhouse gas emission at workplace.
 Reduction of the resource consumption by improved structures and design,
efficient use and sustainable procurement (Hák, Janoušková and Moldan 2016).
 Protection and improvement of the natural environment by reduction in resource
consumption (Markey, McIvor and Wright 2016).
 Improvement in social and environmental outcomes from contradicting and
procurement activities.
 Increased tendency of the adaptability rate in the workplace environment.
Policy statement- Managing operational impacts
Procedures:
 Improving the energy efficiency and reduction in the use of overall energy.
 Increased use of sustainable transportation.
 Increased recovery of resources and reduction of waste materials.
 Improvement of the health outcomes and the environment (Eales and Sheate
2016).
 Improvement of biodiversity outcomes.
1.4 Develop implementation plan for policies and procedures
The three major procedures to develop an implementation plan for the sustainability at
workplace includes:

WORKPLACE POLICY AND PROCEDURES FOR SUSTAINABILITY 4
Air pollution prevention strategies-sustainable transportations.
Activities:
 Recording all lengths of business travel by mode and record the emissions.
 Developing a target for reducing carbon emissions (Salvioni and Astori 2015)
 Encouraging the use of earth friendly products for reducing traffic congestion
 Provide sustainable training to the employees of the organization
 Maintaining an environment friendly and healthy working environment (Carayon et
al. 2015).
 Maintenance of well ventilated and chemical free indoor air spaces
Energy consumption prevention
Activities:
 Increasing the efficiency of the energy
 Utilizing renewable energy alternatives for becoming climate neutral
 Developing targets for electricity proportion from renewable sources
 Investment in new ecofriendly schemes (Ammendolia et al. 2016).
 Developing energy saving standards of the building
 Influencing attitudes to ensure that unused tools and equipment at workplace are fully
turned off
Reuse of the generated waste
Actions:
 Recycle of all waste office paper and cartridges of the toner
 Recycle of all plastic bottles, glass and cans

WORKPLACE POLICY AND PROCEDURES FOR SUSTAINABILITY 5
 Selling or donation of all redundant office equipment for reuse
 Investigating onsite solid waste gathering services (Rogge and Reichardt 2016).
 Encouragement of citywide encouragement programs
 Increasing onsite recycling.
1.5 Seek approval with policy and procedures plan
The e-mail to the manager with the recommendation of the plan that links the goals of the
sustainability includes the following.
Besides these, there are lot many plans and strategies will help in effective
implementation of sustainability policies in the company. These are cost effective (Ghosh
2015). The idea of recycle and reuse of waste products will reduce the cost to the company.
While the company may have to invest in some ecofriendly products, the return for the
investment will be fruitful.
Goal: Implementing a sustainable
environmentat workplace
Time: 2 months
Plan:Conserving and
restoring the waste
materials at workspace
Goal:Energy consumption and
Increased efficienct use of the energy
Time: 1 week
Plan: Utilizing
renewable energy
alternatives
Goal: Reuse of the generated waste at
workplace
Time: 2 weeks
Plan:Selling or donation
of all redundant office
equipment

WORKPLACE POLICY AND PROCEDURES FOR SUSTAINABILITY 6
Task 2: Communicate Workplace Sustainability Policy
Promote policies and procedures to users
It is essential that all the employees and workers in the organization know and understand the
policies and where to find the procedures. Translation into other languages may be required
for an easy access for everyone. Policies can be officially endorsed and launched at staff
meetings. Some of the notable ways to promote policies are:
 Publishing the policies and the procedures on the website
 Producing brochures for employees and customers (Yun et al. 2015).
 Attaching copies to pay slips or mailing them to the employees of the organization
 Displaying them on the notice boards inside the organization
 Including the policies and the procedures in the business plans, company manuals and
performance appraisals (Raineri and Paillé 2016).
 Giving them to new employees and getting an acknowledgment signature.
 Updating and circulating the policies regularly through the organization.
Task 3: Implement Workplace Sustainability Policy
Record results with implementation of policies and procedures
Strategy/policy Target Compliance Persons affected
Decrease greenhouse
gas emissions
Reduce company
emissions by 25% the
National Greenhouse
and Energy Reporting
Production department,
quality control